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Shred Sensitive Documents and Storage Devices to Maintain Information Security

Shred Sensitive Documents With IntelliShred

With the fresh air blowing and the birds chirping, Spring has finally arrived! It’s a new season for purging and cleaning up your office space or home. It’s time to shred sensitive documents, destroy old information storage devices, and any media and electronics that have been sitting around, collecting dust.

It may be difficult to determine what documents need shredding because they contain all sorts of confidential or personal information. Of course, certain records need to be retained for a longer period of time, but it’s important to be clear on what needs to go.

Tax and bank records are definitely important, but it’s recommended that you only keep 4 years of them on hand. It’s wise to sort through and shred sensitive documents like these records, because they contain detailed information which needs to remain secure. Businesses and individuals tend to save these records for far too long, increasing the risk of them getting lost or stolen.

Personal and employee medical records shredding should also take place from time to time. Unfortunately, there have been numerous cases of people having their medical records stolen. Employee medical records are highly confidential and should be shredded as soon as the employee is no longer working.

You may not realize that hard drives and other electronic media that store information also require shredding. Just because you delete data files off of a computer or flash drive does not mean it’s gone forever. There are several kinds of data retrieval software out there that can be used to recover deleted information. Taking it another step with a hard drive destruction service makes the data irretrievable.

Sure, there are multiple ways to shred sensitive documents and electronics, but why shouldn’t the method you choose be efficient and cost-effective? It’s easy to find a mobile shredding service that can handle the job for you. Mobile shredding trucks can come straight to your location and perform the shredding right there on site. There’s no other secure and cost-effective way to shred sensitive documents.

IntelliShred has been a shredding industry leader since 1999. We provide security shredding services and confidential electronics destruction, as well as other information security solutions. We are committed to maintaining the highest ethical standards and practices, and outstanding, personalized service. We’re proud to be members of the National Association for Information Destruction (NAID) and we have consistently achieved AAA Certification – the highest level of security in the shredding industry.

Contact us today for more information of how we can help keep your information safe.

Hard Drive Destruction

In today’s information age, more and more businesses are storing their sensitive and proprietary information on hard drives. However, keeping that information safe is not as easy as you may think. To avoid any breach of security that could result in theft of confidential information, hard drive destruction is necessary.

Every business has a duty to keep confidential and highly sensitive data safe. Whether it’s emails, invoices, proprietary data, client contact information, budgetary numbers or other internal documents, it’s essential to protect it from getting into the wrong hands.

It’s not enough to erase data from hard drives. Simply erasing information from a hard drive will not eliminate it from being accessed by an expert in information retrieval. The only way to ensure your sensitive information can’t be accessed is to use a secure hard drive destruction service.

No matter the type of business you’re in, law firms, medical facilities, educational institutions, even a small business, it’s crucial to shred confidential data and be compliant with privacy regulations. Obtaining a certificate of destruction post shredding is the final step for full compliance with privacy laws like HIPAA, HITECH, FACTA and GLBA.

Intellishred provides hard drive destruction and mobile shredding services. Our state of the art mobile shredding and destruction trucks come directly to your location and destroy your hard drives and other materials on site.

We guarantee your hard drives are properly destroyed before being discarded. Because we’re also committed to saving the environment, we will deliver destroyed materials to the proper metal and electronics recycling center.

The National Association for Information Destruction (NAID), is a trade organization which provides a voluntary certification program for member companies that provide information destruction services. Intellishred has earned the NAID’s AAA Certification and we only send electronic waste to certified recycling partners that comply with federal and state regulations.

We’re happy to serve our customers – contact us today for more information on our services.

Shred Business Documents

Every business collects sensitive information from their customers, partners and employees. For some businesses who still utilize paper, certain documents should be destroyed when they’re no longer needed. There’s a significant risk of identity theft when you don’t shred business documents and they end up into the wrong hands.

Most businesses are aware of how important it is to keep their records and paperwork secure. Keeping certain documents for long periods of time is not recommended. There is a significant risk of fraud or theft of this sensitive information.

Typically, government agencies, large businesses, and corporations must abide by strict regulations regarding how long to keep certain documents. Smaller businesses and consultants do not always have rules imposed upon them when they choose to shred business documents. To protect your company from risk it is best to determine what you can dispose of and what you should retain.

There are countless situations we encounter in our daily work that require documentation. For better management, it’s best to develop a shred/no shred system for employees to follow so that everyone can remain efficient and not waste valuable hours down the road. Some businesses are unsure of what type of documents they should shred.

Here’s a chart of business documents which are recommended for shredding:

 

Account Records Financial Statements Obsolete Contracts Sales Forecasts
Audits Health Insurance Forms Payroll Records Social Security Numbers
Bank Statements Insurance Records Phone Records Tax Records
Client Lists Inventory Records Photographs Training Information
Confidential Correspondence Invoices Purchase Receipts Training Information
Credit Card Information Legal Documents Receipts
Employment Applications Market Research Resumes
Estimates/Bids Medical Records Research Information

 

For those businesses that generate huge amounts of paper daily, it is even more essential to shred business documents.

It’s important to shred business documents that are old or unnecessary, or other media that contain sensitive information. Whether it’s a one-time shredding service, or a regularly scheduled shred for your business, Intellishred has a variety of shredding solutions. Contact us for more information on our secure, safe, and reliable mobile shredding services.