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Security Breaches: If You’re Not Shredding Confidential Information, You Are at Risk

Shredding Confidential Information

Today’s business environment is challenging enough without the fear of an information security breach, or outright identity theft. Information security has become a necessity for every business that handles confidential information. Regardless of the industry or the size of your company, these privacy threats are very real, and can be quite challenging to overcome.

Even though these threats can affect every business, according to several reports, the following sectors have been known to be the most at risk: Healthcare, Business, Educational, Financial, and Government. For these businesses, the destruction and disposal of paper and other information storage items must be secure.

Whether you work in a school, a medical office or a financial services firm, it’s important that your business has a strict information security policy. It’s essential to also remind your employees to adhere to the company’s confidential information disposal practices.

Businesses should be shredding confidential information on a regular basis.
There is proprietary information, like price lists, research, proposals and bids, email lists, customer information, if stolen or neglected can be a tremendous loss. Not disposing of hard drives or paper documents properly can also expose your business to horrible consequences.

Sensitive documents should be destroyed according to schedule.
Typically a business will keep documents for a number of years, but in order to remain compliant, they must follow the governing legal requirements for privacy. When the retention period is over for confidential information, all records should be destroyed.

Even ordinary business records should be destroyed.
Identity thieves and industry competitors could monitor your daily success if they get access to your daily trash. Records and memos, including misprints, drafts and other important information can get into the wrong hands causing total mayhem. There are dire consequences for not shredding confidential information.

Recycling is not acceptable for sensitive or confidential data.
Recycling companies often use un-screened, minimum wage workers to extract paper from recycling facilities. The workers must labor extensively to sort through paper. Often, these conditions are not closely monitored. The acceptable paper is stored for indefinite periods of time until there is enough type of that paper to sell in bulk quantities to post-recycling entities. The sorted paper is sold, still intact, to the highest bidder. These buyers are often overseas and can store the baled paper for weeks or months until it is used to make recycled consumer goods.

Choose a Reliable Document Destruction Company
It’s best to choose a certified product destruction company which provides a certificate of destruction, which gives your business compliance with federal guidelines. A professional and accredited shredding confidential information service is ideal, because if an identity theft case ever surfaces, your business could be held liable. Most companies provide certificates of destruction which prove that the process was executed properly.

The benefits of hiring a professional shredding service are clear – shredding confidential information services are the safest and most effective means avoiding the many information security risks. It’s absolutely crucial to put safeguards in place that will protect your business. IntelliShred has been awarded the highest security rating, “AAA Certified” by the National Association for Information Destruction (NAID). Contact us today on how we can assist you. 1-866-747-3360

Certified Product Destruction

It’s not rare that product manufacturers or packaging companies end up with a warehouse full of products or components that they are no longer able to sell. Sometimes it’s because of a product recall, a recent legal action or even a change in manufacturing standards.

It’s important that companies have secure, cost-effective solutions for destroying these items. To protect their brand, trademark or copyright, companies should choose highly-qualified vendors for certified product destruction services. It’s a wise choice to keep branded items from ending up in the wrong hands and ruin the company’s reputation.

Without destroying these products, there is a high risk for a brand-named business to falter. Sometimes these products can appear on the “grey market” and that would create increased liability, brand erosion, and millions in legal costs. It is necessary that companies procure a certified product destruction option to protect their brand identity.

Certified product destruction is the process of destroying or disposing of these leftover products. Typically, these services ensure destruction of these leftover products so they will not be used illegally.

For some companies, there are concerns over disposing of certain media products, like digital devices, films, or paper documents. These items should not be disposed of, they should be destroyed properly to avoid disclosure of confidential details or data. Electronic products usually contain embedded memory with quickly duplicated software. They should also be destroyed to protect your trademarked or patented designs from getting into the hands of your rivals.

Whatever type of vendor you hire for the job, be sure they provide monitoring and protection throughout the whole destruction process. With valid proof of the destruction, they can guarantee that the products are indeed destroyed. Be sure to look for companies that provide the appropriate paperwork, including a certificate of destruction, as well as, photographic and/or video evidence of destruction.

It’s not always easy to hire a vendor that’s experienced in this area, has the proper destruction equipment, and will provide you with the best price. But here are some things to consider when searching for a certified product destruction vendor:

  • Trustworthiness – are there good references from previous clients?
  • Are they experienced and licensed properly?
  • Be sure to understand the disposal plan for e-waste destruction and that it’s legal
  • Are they going to provide evidence of the entire destruction process?
  • Does the facility have 24/7 surveillance for their storage area?
  • Will they provide you with certification that the destruction has been completed properly?

IntelliShred’s certified product destruction services have been helping customers destroy paper, floppy drives, CD’s and DVD’s, Video Cassettes, Microfilm, Microfiche and many more products.

We provide a certificate of destruction, and a green solution for the disposal of your destroyed material. Our on-site team will come to your location to perform the destruction with our mobile trucks. Our trucks have all the necessary equipment and tools to efficiently and securely destroy or remove your items.

Contact us today for more information on how we can provide certified product destruction services for your business.

Do You Need Shred Containers?

A company’s future success depends on many smart business decisions over the course of its lifespan. Although most choices are made with short-term cost savings in mind, there are a few with significant long-term savings that should be considered. For example, hiring a professional shredding service and purchasing secure shred containers should be essential for every size business.

No matter the industry or type of business you’re in, you will definitely need to remain compliant with privacy laws. If confidential information that exists in document form is not properly destroyed, it can get into the wrong hands, which would make your company liable for identity theft.

Small office shredders cannot adequately destroy your documents with sensitive data, so hiring a professional shredding service is always recommended. Small office document shredders tend to have many flaws, leaving your business at risk for legal issues.

Hiring a shredding service keeps you from having to train your staff on what needs to be destroyed and what doesn’t. Typically, a shredding company will also give you a certificate of destruction to prove the information was properly destroyed, ensuring the privacy of your clients.

There is another smart purchase every company can benefit from – secure shred containers. There are two types of shred containers, the first is only meant to collect on a daily basis, and the others are meant to store paper for longer periods of time.

  • Shredding Console
    This storage container is as large as a recycle bin, but its design is more attractive for the office environment. There’s usually a mechanism for locking and it typically holds 100 pounds of paper.
  • Secure Shredding Bin
    This size shred container holds just over 350 pounds of paper, and its strong security ensures that confidential documents are easier to contain and transport.

There are regulations which govern secure shred containers – the guidelines exist under American National Standards. Buying high-quality bins is important, because inferior plastic bins will have a significantly shorter lifespan. There are several manufacturers which produce high-quality resin, injection-molded, shred containers. Regardless of which type of bin you use, you should be sure to purchase some kind of storage for confidential documents. Your shredding service provider can also recommend which one is best.

IntelliShred provides both mobile shredding services and secure shred containers for businesses. Our state-of-the-art trucks come directly to your location and destroy your hard drives and other materials on site. We are committed to saving the environment, so we can deliver destroyed materials to the proper metal and electronics recycling center.

We are certified by the National Association for Information Destruction (NAID), a trade organization which provides a voluntary certification program for member companies that provide information destruction services. IntelliShred has earned the NAID’s AAA Certification and we only send electronic waste to certified e-waste recycling companies that comply with federal and state regulations.

We’re happy to serve our customers – contact us today for more information on our services.

During almost every stage of business, companies collect personal, confidential or sensitive information. It’s the company’s responsibility to protect that information from the risk of identity theft and data breaches. Information security is essential, and failure to comply with new data protection regulations could result in numerous fines, and damage to your company’s reputation.

Although there are strict regulations in place, to remain compliant, it’s best that companies contract with a third-party shredding and destruction company to collect and handle their confidential waste shredding. There’s an essential need for companies to protect confidential waste and sensitive data, because if it gets into the wrong hands, it could negatively impact your company. Using these services will not only protect your information, it will help your company reduce its impact on the environment.

Today’s secure destruction services and shredding services are quite reliable – they must always perform according to the regulations which govern their process. Shredding stacks of documents with an office paper shredder is certainly not efficient or secure. A third-party confidential waste shredding and destruction service can us their industrial size shredders to shred all your documents into unreadable pieces. This process saves you time, because you won’t need your employees to stop what they’re doing and shred with a very small office shredder.

Typically, an on-site shredding service destroys all confidential documents at the client’s site, in their state-of-the-art shredding truck according to regulatory procedures. At the end of the on-site service, they provide a certificate to you for proof that the information has been destroyed.

At IntelliShred, our team has quality experience in information security, legal, and regulatory industries which makes them highly effective. It’s our priority to make sure we provide you with an understanding of the shredding and destruction process. In turn, we will learn more about your business so we can create a turn-key solution and put policies in place for secure and confidential waste shredding.

We offer our customers:

  • A highly-qualified, efficient team able to get the job done
  • Compliance with HIPAA and other regulations
  • Mobile shredding on-site, NOT off-site shredding
  • State-of-the-art software for tracking confidential waste shredding
  • Regularly scheduled or random one-time on-site service
  • Secure bins for storing confidential documents
  • Destruction of CD-ROMS, DVDs and hard drives

At IntelliShred, we’re proud to be an award-winning, fully-compliant service provider, according to the United States Privacy Act, the Safe Harbor Act and the Health Insurance Portability and Accountability Act. We offer our customers the most reliable, comprehensive services with along with the best technological tracking software.

IntelliShred handles confidential waste shredding, digital media storage device and x-ray disposal for our customers. For more information on our services, please contact us right away. We can answer any questions you may have and easily provide you with a list of references.

X-Ray Disposal

According to the laws in most states, patient X-rays are supposed to be kept on file for seven years after the last date of treatment—the same requirement as for patient records. In general, healthcare providers are aware that minor patient X-rays need to be retained until the patient reaches age 25.

X-ray disposal is crucial to maintaining a patient’s privacy – especially their health information. However, because of patient privacy laws and EPA regulations, you can’t just throw X-rays in the trash. X-ray films must be destroyed in order to protect a patient’s health information.

There have been several recent amendments to the Health Insurance Portability and Accountability Act (HIPAA) under the Health Information Technology for Economic and Clinical Health (HITECH) Act. These changes mandate that there be a more secure disposal of protected health information (PHI). The regulations behind HITECH state that all PHI, including all X-ray films, be securely destroyed before being disposed of.

HIPAA states that the responsibility of X-ray disposal falls into the hands of the physicians or health care facilities. Physicians or health care facilities can choose to have X-ray disposal either on-site or off-site, but it must be executed in a manner which protects the patient’s confidential information.

Other state-level rules and regulations may vary across the country and penalties for non-compliance can be harsh. It’s been noted that in some states, they mandate that there should be a notification and response from patients before the destruction of their X-rays. Before you begin moving towards destruction, it is extremely important to understand and adhere to your state’s regulations regarding X-ray disposal.

There are several methods of X-ray disposal. They include shredding, burning, or pulverizing them so they become unreadable and can’t be reconstructed. Small office shredders are certainly not fit for destroying X-rays and the films have hazardous material that cannot be legally disposed of in landfills.

There’s another reason X-rays should be properly destroyed. Dental, medical and veterinary X-ray films can cause harm to the environment if they are not disposed of in the right way. These films or remnants of them should not be disposed of into the waste stream as they contain silver, which is a heavy metal that can contaminate the environment.

The most secure way to destroy X-rays is to hire a professional services, like our commercial shredding services. Utilizing this type service is the most efficient and cost-effective way to destroy X-rays and other important health documents or records. These services can be customized to meet your destruction needs, but should also include a HIPAA Business Associate agreement and an immediate certificate of destruction.

IntelliShred is a leading professional shredding company that maintains HIPAA & HITECH compliance. We will ensure that your patient’s healthcare information is fully-protected by destroying and disposing of your X-rays. Upon completion, we will give you an official “Certificate of Destruction” for your records. Our fleet of high-tech, mobile shredding trucks will shred your confidential X-rays right at your location. We provide X-ray disposal services to medical offices and medical providers in the tri-state area.

For more information on how we can assist you, please contact us today.

Hard Drive Destruction Costs

Businesses today are more digitally-focused than ever and they are turning to hard drives to store their sensitive and proprietary information. Because of the high risk of hackers and constant security breaches, it’s absolutely necessary for companies to destroy hard drives and other digital storage devices for safety, and we can help with the hard drive destruction costs.

Keeping sensitive information confidential and safe is a necessity – especially client/employee contact information, healthcare information, or even proprietary data. Deleting confidential files from company hard drives do not guarantee that they can’t be retrieved again. There’s always someone out there with the technological skills to access your data, even though you believe it’s gone.

The latest statistics from the National Association for Information Destruction (NAID) state that about 40% of digital devices and hard drives are not wiped clean enough to keep data safe from theft. That information is easy enough for the average high school student to retrieve. If you haven’t already been shredding your hard drives, you need to be doing so. This process can be costly if your company chooses to facilitate it on their own. However, there’s a way to manage the hard drive destruction costs – hire a professional shredding/destruction service.

Industry experts will always recommend that you hire a professional shredding company to destroy your hard drives. These shredding services provide the most cost-efficient and secure destruction of hard drives and other digital storage items. Spending your dollars on burning the disk is not a solution because there are toxic chemicals that are released from this process. Soaking the drive in diluted hydrochloric or muriatic acid will work, but may also give off toxic fumes. It’s clear, having a professional handle this process makes the most economical sense, since wiping data from a hard drive can be dangerous.

Medical facilities, educational institutions, even small businesses deal with confidential data and in order to stay in business, they must remain compliant with current privacy regulations. Professional shredding services typically provide a certificate of destruction in order to comply with privacy laws like HIPAA, HITECH, FACTA and GLBA.

IntelliShred, provides cost-effective, secure, mobile shredding and hard drive destruction services. Our state-of-the-art mobile shredding and destruction trucks come directly to your location and destroy your hard drives and other materials on site. We provide you with a destruction certificate that guarantees your hard drives have been properly destroyed, while keeping hard drive destruction costs down. We’re also helping save the environment by ensuring all destroyed materials are sent to their appropriate recycling centers.

The National Association for Information Destruction (NAID), is a trade organization which provides a voluntary certification program for member companies that provide information destruction services. IntelliShred has earned the NAID’s AAA Certification and we only send electronic waste to certified recycling partners that comply with federal and state regulations. Whatever shredding service you hire, be sure they are NAID certified.

At IntelliShred, the safety of our customer’s information is our number one priority – contact us today for hard drive destruction costs or find out more about our comprehensive shredding and destruction services.

Commercial Shredding Services

Companies are struggling to protect confidential information from risk of theft. It’s something no company should have to face, but ultimately, it happens to everyone at some point. The best thing to do is to learn what measures you can take to protect your confidential information.

No matter what industry or business you’re in, your company will collect sensitive information from employees, customers and partners. Without focusing on how to protect this information, you may face a significant risk of identity theft or fraud. It’s important to shred any unnecessary business documents, or other media that contain sensitive information.

Even government agencies have experienced intense security breaches and have faced lawsuits for not protecting their confidential information. Not handling your sensitive information properly has its consequences. Large businesses, and corporations should adhere to the strict regulations that are in place today. Breach of privacy regulations like HIPAA, FACTA and GLB can result in a corporation facing heavy fines, or even jail for its corporate officers.

Most organizations believe that economical smaller office shredders are good investments, however, these methods are not efficient, nor are they secure. Small shredders do not completely destroy documents or other forms of data, and are not reliable for the disposal of sensitive information. Because of this, there are some instances where confidential information may end up sitting around in an office somewhere or dumped in a regular trash can.

It’s easier than you think to protect your company from risk. It’s simply a matter of working with third-party commercial shredding services. These types of services provide you with certification of destruction and the peace of mind knowing you’ve lessened your company’s liability for the breach of confidential information. It’s best to choose a partner who is NAID AAA Certified, and has state of the art mobile shredding capabilities as well. Professional shredding and destruction services are an extremely low-cost, convenient solution.

Third-party commercial shredding services can help your business destroy documents or digital files which contain confidential or proprietary information, such as:

  • Bank Account Statements
  • Client Lists
  • Credit Card Information
  • Employee Applications & Other Records
  • Insurance Records
  • Proprietary Information
  • Market Research
  • Accounting Information

There are some businesses that generate larger amounts of paper on a daily basis – for them, commercial shredding services are even more essential. When you find the right vendor for your business you will rest easy knowing you’re risk of identity theft has been significantly reduced.

Whether it’s a one-time shredding service, or a regularly scheduled shred for your business, IntelliShred has the right combination of equipment, tools and staff, capable to meet your product destruction, shredding and disposal needs.

We have over 30 years of experience and are leaders in the industry. Our highly-qualified team can help you adhere to privacy regulations and ensure your sensitive information is secured. We know that your protecting information is crucial to your business. Contact us today for more information on our secure, and reliable commercial shredding services.