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Does Your Company Know Which Documents To Shred?

Which Documents To Shred

Businesses are always going to be at risk of identity theft if they don’t properly handle the destruction of important, sensitive or proprietary information. Document shredding is the safest way to ensure your sensitive documents will not be at risk for identity theft. However, you must make sure that your documents are shredded properly, because if not, they can be easily pieced together. Do not use scissors to cut your documents – that is certainly not a secure way to shred or destroy them.

Identity thieves will avoid any theft that requires a lot of effort, they will more likely steal if they have convenient access to your confidential information. Shredded documents are often not properly disposed of. In order to ensure your customer and employee information remains secure, it’s best to hire a professional shredding service and to know which documents to shred.

Businesses are often unsure of which documents need to be shred and which information storage devices need to be destroyed. This is a list of the most important and most sensitive information and documents to shred:

Personal information from employees and customers:

  • Names
  • Mailing addresses
  • E-mail addresses
  • Social Security, passport, driver’s license, or credit card numbers
  • Cell phone or other telephone numbers
  • Resumes and hiring documents
  • Photos or descriptions of physical characteristics
  • Other personal property information, such as car registration, license plate numbers

Sensitive business information:

  • Proprietary information, trade secrets, copyright and patent information
  • Customer invoices, purchase orders or shipping information
  • Payroll records
  • Procurement records
  • Supply chain records
  • Equipment passcodes/logins
  • Sales forecasts or projections
  • Marketing and product development plans
  • Financial records
  • Hard drives, flash drives, discs

There are several reasons why the items listed above are coveted by thieves. There’s an efficient and secure way to avoid having that information fall into the wrong hands. Professional shredding services make it easier for companies to not only have peace of mind, but they also allow your business to remain efficient and productive by not wasting precious time shredding documents all day.

There is always a risk that your company could succumb to the dangers of identity theft. Although there are certain laws which protect companies, there’s always the chance that your employees are not handling your confidential information with kid gloves. Your company could be held liable if an identity theft victim’s sensitive information was not properly destroyed.

The best way to handle your sensitive documents and keep them from getting into the wrong hands, is to know which documents to shred and to hire a professional shredding service. A professional shredding service can efficiently shred or destroy documents, discs and other storage devices which contain private information. Be sure to hire a vendor who is NAID certified and is capable of providing you with a Certificate of Destruction when your shredding is complete.

IntelliShred has spent years servicing the tri-state area. Our expertise helps us provide efficient, secure document destruction services. Contact us today if you have any questions on which documents to shred or to learn more about our services and how we can help protect confidential information.

Secure Document Destruction

For today’s companies, there continues to be an enormous risk of identity theft. Whether it’s through the interface of company computers, hacking of email accounts or even cell phones. There is one way to prevent identity theft from infiltrating your business – hiring a secure document destruction service.

It is important to choose a vendor that is trustworthy and capable of providing a safe and secure shredding environment. Secure document destruction will efficiently shred or destroy your confidential documents and files.

Before you hire them, it’s crucial that you ask these questions.

  1. What are the steps of their shredding and destruction process?
    Secure document destruction can help your business continue to be productive, saving you time and money. The only thing is, the vendor you choose should be able to walk you through the steps of their process. You should feel confident that your sensitive information is being destroyed or recycled safely and securely. Typically, vendors will give your office few bar-coded collection bins so that employees can easily drop in documents. When the bin is full, the vendor sends someone to scan each bin to record the fill level. Then, if the vendor has a mobile shredding truck, documents are shredded on-site. If not, the bins are transported to a secure shredding facility. The vendor should always provide a Certificate of Destruction for your records. The best service providers will ensure that your shredded material is either recycled or destroyed.

 

    1. How can they ensure my sensitive or confidential information is safe?
      It’s wise to uncover the vendor’s operation standards so you can determine if your documents will be safely destroyed. Usually, if the secure document destruction service is worth hiring, they will make security a top priority. Their employees should have signed a confidentiality agreement, gone through extensive background checks and have participated in extensive training to do their job. Employee security is absolutely crucial – be sure the company has hired ethical people by asking about their hiring process. There is a special need for medical service providers to make sure their vendors are working within HIPAA standards as well.

 

  1. Do they handle E-waste as well as paper documents?
    This question will help you decide if a potential vendor has the ability to offer a comprehensive electronic shredding solution. Like paper records, hard drives, tapes, and compact disks also contain sensitive information. Deleting or overwriting these devices still leaves your data vulnerable to unauthorized access. Besides destroying your paper records, the right shredding and destruction partner will also shred your media onsite.

 

  1. Are they properly certified?
    Typically, all commercial shredding companies are certified with the National Association for Information Destruction (NAID). This ensures they operate with a high level of security and professional standards for their destruction processes. Certified companies must comply with all of the industry codes of ethics and requirements set by NAID.

Whatever vendor you choose, be sure that they offer mobile shredding services. Sometimes, with off-site shredding, the transporting of your documents from your office puts them at a higher risk of being lost, misplaced or getting into the wrong hands. There are shredding companies that provide mobile, on-site shredding, as well as emergency shredding services. Make sure you choose the right vendor for the needs of your company.

IntelliShred has years of expertise in secure document destruction – we’re NAID certified and we’re able to successfully help companies protect confidential information. Contact us today to find out more about how we can help your business.

Destruction Services

In today’s busy economy, every business is a consumer and a producer of paper. Tons of paper, packaging, and other items that are made of paper or cardboard which are often thrown right into the landfill. Of course, this practice impacts the environment in a negative way – but what if every company chose to protect themselves and the environment at the same time by shredding?

It’s wise for companies to shred paper, especially documents which have confidential or sensitive information. Businesses should discourage excessive printing by employees unless absolutely necessary, and corporate policies regarding wasted resources should be in place. Of course, there will be a sizeable amount of paper generated by the company, but it definitely will need to be disposed of. Hiring third-party destruction services is the right solution. Not only is it efficient, effective, secure and economical, it also helps sustain the environment.

As your business progresses, destruction services will help:

Avoid Risk of Information Theft

Most companies are eco-minded and they recycle tons of paper, but throwing sensitive documents into a recycling bin is never a safe choice. Anyone could find it and pass it on to a competitor, or even worse, actually steal someone’s personal identity. So that your company will never have to face this risk, it’s best to hire destruction services. Find a vendor who is NAID AAA Certified and provides you with a certificate of destruction to prove the job was done securely. In order to help save the environment from unnecessary damage, most bulk shredding companies will recycle the destroyed paper once it is shredded.

Reduce Your Environmental Impact

Most people don’t know that 100% of shredded paper is recycled. Most of the paper shredded is recycled and turned into products we use daily, like napkins, paper cups, egg cartons, paper towels, writing paper, shopping bags, and more. It’s expensive to produce new paper because of the cost to our environment – when cutting down trees for making paper, it adds more pollution and it requires 70% more energy and water to make than recycled paper. There is proof that recycling paper reduces our environmental impact – for example, recycling one ton of paper saves 17 trees, which absorb a significant amount of carbon dioxide, purifying the air we breathe.

Customers Learn You’re Eco-friendly

Today’s customers not only demand quality in the products and services you provide, they wish to also make eco-friendly purchase decisions. If your company has a greater stance on how it supports the environment, your customers may become loyal to you based on it. If you have sustainable business practices, if you recycle, if you shred, if you reuse items to manufacture products, your customers will appreciate that and buy from you more often.

No matter the size of your business, it’s important that you employ destruction services. Professional document shredding provides a confidential and secure method. If you want to grow a set of loyal customers, inform them that you are shredding so they realize you are helping the environment.

IntelliShred has been servicing customers since 1999. We have been working to consistently achieve the highest shredding standards. We are members of the National Association for Information Destruction (NAID) and we have performed to meet AAA Certification every year – the highest security standard in the shredding industry. To learn more about our services, contact us today. 1-866-747-3360

Bulk Shredding

Operating a daily business can be challenging and eliminating unnecessary expenses can be difficult. In order to save that money from flying out the window, every business should aim to achieve efficient operations, while attempting to reduce expenses and increase profits. One of the ways a business can save money is to employ a professional bulk shredding and destruction service.

The smartest way to achieve savings is to offload the large volume of paper documents and other information storage devices to a bulk shredding service. With only using a small office shredder, you’ll be spending more money when you must deal with the additional costs associated with using the machine (cleaning, maintenance, replacement parts). Most bulk shredding professionals will offer on-demand services, so you will only be paying for what you’re using. It’s way more convenient for you to outsource this work to a professional service – as it is a waste of time to do it in-house.

When tasking your employees with doing this time-consuming work, your company will lose productivity and there could be additional expenses for the business, depending on the volume of shredding required. Even more savings will occur when your employees return to their productivity levels. They will no longer be sitting around a tiny office shredder attempting to handle the shredding of your important business documents.

To calm the identity theft at work worries of customers, your business should share the manner in which their sensitive data is being used, stored and disposed of. It’s essential for businesses to provide detailed information on exactly how these tasks are performed. Bulk shredding service companies will understand how to execute the shredding and destruction process in a confidential manner.

Remaining compliant is another crucial step for businesses today. It’s necessary to maintain compliance with current federal privacy regulations. Without compliance, businesses could face a more significant risk of severe fines or legal actions. The financial benefit is that this type of professional service will save you from any legal action by shredding in a secure manner, ensuring your private information remains confidential.

No matter the size of your business, the best companies out there are great at providing transparency and excellent service quality. Professional bulk shredding also gives your customers the peace of mind that their data is handled in a very confidential and secure way. When your customers are free from worrying about identity theft, they’re more likely to become loyal customers, therefore reducing your company’s client acquisition costs.

Convenience, regulatory compliance, and incremental cost savings. Three important reasons why you should not wait to hire a professional bulk shredding and destruction company.

Since 1999, we have been providing Information security solutions to the tri-state area. We are committed to maintaining the highest ethical standards and practices, and outstanding, personalized service. Our membership in the National Association for Information Destruction (NAID) has been consistent and we achieve AAA Certification every year – the highest security standard in the shredding industry. Contact us today for more information about our services.

Identity Theft At Work

Many people equate the shredding process only with the destruction of business documents, hard copy credit card statements and other important papers. However, in order prevent information data breaches, it’s absolutely necessary to shred and destroy digital storage devices as well, to have more layers of protection.

Today’s business information is mostly stored digitally, but do not assume that it can be kept safe with just a password. It’s best to make sure your company is utilizing firewalls, spyware and other tools to maintain the security of their computers and media storage devices.

Identity thieves have continued to successfully de-fraud corporations, organizations and individuals. Some of the most secure companies have been breached, even the U.S. Government. Businesses which store any kind of confidential, sensitive or personal information, could be held liable if it is stolen.

To combat against identity theft at work, companies should integrate the following three steps:

Shred Regularly

It’s essential for companies to make shredding and destruction part of their normal business operations. The more often shredding takes place, the less risk of important information getting into the wrong hands. If proprietary research, trade secrets, customer information, and other information is stolen, your business could suffer a significant financial loss or a damaged reputation.

Computer Recycling

Most people don’t know this, but some of the basic components in older computers can be reused. Whether it’s the keyboard, the housing or the monitor, all those pieces of plastic, metal and glass can definitely be recycled. Computers also contain certain toxic materials, like lead and cadmium, which should not be thrown away in the garbage and sent to the landfill. Most computer recycling centers have drop-off stations where you can bring your computers to be recycled.

Choose the Right Shredding & Destruction Service

Destroying documents and other storage devices should be a part of every company’s operations. For confidential or sensitive information, shredding may not be adequate. There are professional business shredding services that will adhere to the necessary federal guidelines to make sure your business is compliant. Make sure to choose an accredited service which provides a certificate of destruction to guarantee the process was executed securely.

Shredding and destruction of documents and information storage devices is essential to protect confidential information. Not only does it keep identity thieves away, it reduces the size of the waste, allowing for greater ease of transportation and recycling or disposal.

In order to avoid identity theft at work, hire a shredding and destruction service. Using a mobile shredding paper service will help protect your clients and staff from identity theft. This is the safest and most effective way to avoid security risks. Because of the large number of instances of identity theft at work, it’s wise to put safeguards in place for your business.

IntelliShred is a professional shredding and destruction service which has been awarded the highest security rating, “AAA Certified” by the National Association for Information Destruction (NAID). Contact us today to learn more about our services.