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It’s a Smart Move to Hire a Professional Document Disposal Company

There are so many challenges companies may have to overcome these days – facing identity theft should not be one of them. The most effective way to protect individuals and businesses from theft is to hire a professional document disposal company to shred and destroy any confidential information.

Corporate identity theft can easily occur in the following ways:

  • Unprotected documents stolen from work by employees or staff
  • Data breaches and digital theft due to lack of cybersecurity protection and firewalls
  • Pickpocketing wallets, checkbooks, stolen paper mail from unlocked offices or desks
  • Confidential information directly taken from the trash or recycle bin

You are required by law to dispose of all of your documents properly. States have set up specific laws about what information needs to be removed from the file before you can dispose of it. You need to either black out all personal information, including social security numbers, account numbers, names, addresses and phone numbers or you need to shred the documents.

These are the key privacy regulations you need to be familiar with:

  • The Health Insurance Portability and Accountability Act (HIPAA) This law requires that healthcare industry professionals responsibly shred discarded patient information
  • The Fair and Accurate Credit Transaction Act (FACTA) of 2003 was established to help reduce the risk of identity theft by requiring responsible shredding of discarded customer information
  • The Gramm-Leach-Bliley Act (GLBA) This law requires banking and financial institutions to consistently protect the privacy of consumer data.

It’s essential for your business to establish a document disposal process. Train your employees so they have a good understanding of how you wish to manage document destruction and disposal. There are several state and federal laws which insist that you safeguard private information for your employees and customers. In order to remain compliant with these regulations, you must frequently destroy confidential and obsolete business information. It’s best to schedule a specific time each year or each quarter to sort through your documents in order to determine which ones should be destroyed.

Having a process in place helps you organize your current documents when it’s time to dispose of them. It’s key to have a good understanding of which documents you should permanently keep in your office, which ones need to go into storage, and which ones you can dispose of. For instance, if you have used the document or file in the last six months, you should keep it. Old business contracts and legal documents can be stored in a locked office or cabinet on-site. It’s absolutely crucial that medical records should be kept longer than a sales projections and other files. Old hard drives should also be properly destroyed, which can be achieved through on site hard drive destruction services.

Hiring A Document Disposal Company

When you hire a professional document disposal company, be sure they are certified by the NAID and that they have trained their technicians at the highest level of proficiency. When you shred on-site, a Certificate of Destruction should be provided by your document disposal company once the job is complete. This is proof that your sensitive documents were completely destroyed using proper methods, according to the highest standards in the industry.

IntelliShred has been servicing the tri-state area for over two decades. We hire only the best technicians for our shredding and destruction teams and we pride ourselves on how dedicated they are. Our customers continue to shred with us again, and again and we’re happy that they know we’ll help them relieve the burden and stress that comes with this important task. As part of our services, we will:

  • Protect Your Confidential Information
  • Ensure Compliance with HIPAA, GLB & FACTA
  • Provide High Security On-Site Shredding
  • Offer Flexible Scheduling
  • Save you money – our regularly scheduled shredding service costs less than $2.00/day!

Contact us today for more information on our services. We’re happy to answer your questions!

Most companies today are faced with many different types of risks. The most prevalent ones are identity theft and data breaches. Every business has proprietary information stored that is essential to their success. Theft for competitive gain is hard to combat and if proprietary information gets into the wrong hands, it could potentially damage your business. Whether it’s sabotage, stealing marketing ideas or special formulas for products, destruction is a wise investment.

Document Destruction Service

It’s wise to ensure the companies with whom you do business also have a data security and destruction policy in place. Protect your data by assessing your internet connections and device security. Train your employees to be weary when they respond to digital communications so you can be sure your private data stays secure and remains uncompromised.

Whether it’s paper documents or digital media, destruction of your confidential materials must be handled in the proper way. There are specific shredding and media destruction policies, as well as data protection rules and regulations. These laws extend beyond the actual destruction process and include the entire process of collection, staging, transport, processing and disposal. It’s crucial that your company maintains a constant purge of its confidential information – and the safest, fastest, most economical way to do that is to hire a professional document destruction service.

When you hire a professional document destruction service, be sure to find one that offers on-demand and on-site shredding services. This is the most convenient way to ensure that your confidential information is destroyed in a safe and secure manner. At IntelliShred, we even offer same day shredding services.

Mobile or on-site shredding happens specifically at your location and only at your convenience. It’s not necessary for you to worry about who will be transporting your confidential data to another location so it can be destroyed. These high-tech mobile trucks are capable of shredding a large volume of paper in an hour, saving you time and money.

Typically, the on-site shredding is done with your direct supervision and with the help of a camera, which closely monitors the process, so that everything is being destroyed properly. Afterwards, the service technician should be able to provide the proper documentation (certificate of destruction) which confirms the job has met compliance standards.

When you set up a recurring schedule with your shredding service, lockable bins will be left in your office. Once they are full, trained shredding service professionals will collect their contents and repeat the on-site shredding process without interrupting your staff.

There are specific federal and state privacy laws that companies must abide by when dealing with their confidential information. Failure to meet federal privacy protection requirements can result in fines and/or criminal penalties. An on-site document destruction service can help you remain compliant to the following regulations:

  • Health Insurance Portability and Accountability Act (HIPAA)
  • Fair and Accurate Credit Transaction Act (FACTA)
  • Gramm-Leach-Bliley Act (GLB)
  • Federal Trade Commission Red Flag Rules

IntelliShred is NAID certified and has full document destruction service capabilities. We have years of expertise helping our customers destroy their sensitive documents and digital media storage devices. Contact us today for more information on how we can help you.