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Off-Site Shredding vs On-Site Shredding: The Ultimate Showdown

Do you operate a small business? If so, then you understand how important it is to protect your data.

One of the best ways to keep you and your customers’ information safe is to shred documents that you no longer need. But how can you be sure that your documents won’t fall into the wrong hands? You’ve come to the right place for answers.

Off-site shredding is considered less secure alternative when hiring a shredding company. Your documents and/or electronic media are transported to a shredding company’s facility, which is where the destruction takes place.

On-site shredding, on the other hand, is widely considered as the safest approach. Your documents/media are sealed securely in shredding containers and destroyed right there in front of you. On-site shredding can also be done on a regular schedule.

So which one is a better choice for businesses? This article takes a look at on-site shredding vs off-site shredding. Keep reading to get the inside scoop on the most reliable way to securely destroy your company’s out-dated documents.

Pros of On-Site Document Shredding

When it comes to keeping your printed data as secure as possible, shredding your documents on-site is definitely the best option.

After all, your documents will be destroyed on-site at your location rather than being transported to a secondary location. This eliminates the possibility of the documents being stolen or falling into the wrong hands.

This is extremely important, especially when it comes to protecting your customers’ privacy. Keep in mind that your customers have entrusted you with personal information, including financial data that could easily be used to steal their identity.

Shredding your documents on-site is a simple matter of dropping confidential documents into a locked security container, and then scheduling an appointment with the shredding company. This enables you to view the entire process of the document shredding so that there’s no mystery about what happened to them.

Cons of On-Site Document Shredding

There’s really no significant disadvantage to having your documents shredded on-site. After all, it’s a huge convenience having the shredding company come to you. It’s safe and secure, and you can rest assured that all of your documents were destroyed prior to leaving your place of business.

This convenience could cost a little more, but that’s a small price to pay for peace of mind.

Pros of Off-Site Document Shredding

This type of shredding service allows your documents to be collected and then securely transported to a shredding facility. The documents won’t be destroyed until they arrive at the secure environment.

This method of document shredding requires a strict chain of custody, transfer, and destruction of documents, and enables your company to simply hand over the document containers and forget about them.

Off-site shredding typically also offers certain cost advantages because it’s more convenient for the shredding service.

Cons of Off-Site Document Shredding

The major disadvantage of off-site shredding is the reduced level of security. After all, your documents will be taken from your business and transported to the shredding facility and hand sorted by lower wage employees which increases the potential for them to be lost or stolen, thus exposing you and your customers to risks of fraud.

A Guide to the Benefits of On-Site Shredding

It’s hard to put a price on the value of keeping your data secure. After all, you’ve worked hard to protect your customers so that they feel as secure as possible. Fortunately, on-site shredding provides a great solution for protecting documents so that you can relax.

off site vs onsiteSo How Do I Choose?

For destroying documents that aren’t sensitive, many people choose to go with off-site shredding. For more sensitive documents, people usually feel more comfortable with on-site shredding.

With electronic media and electronic scrap however, it’s a bit different. Electronic media like CDs, DVDs and hard drives can be more difficult to completely destroy if the job isn’t done properly. With that being said however, hiring an on-site shredding company to shred and crush your electronic media is still the safest way to dispose of it.

Many companies have different shredding standards for on-site and off-site shredding.  Feel free to check out IntelliShred’s mobile on-site shredding office so you can ask any questions you might have. You can also ask us any questions here on our website.

Why Hire A Shredding Company?

A homeowner can simply buy his own shredder, which is a simple and easy way to help prevent identity theft.

For business owners however, it doesn’t make sense from a business standpoint to have one employee waste several hours a day to shred just a few boxes of documents.

If you’ve many stacks of papers, then shredding a small amount of papers at a single time, dealing with paper jams and errors, and removing staples and binder clips simply doesn’t make good business sense. In this case hiring an off-site shredding or on-site shredding service is a no-brainer.

Does this situation describe you? Then maybe you’re ready to start using on site or off-site shredding services. Feel free to call us now at 1-866-747-3360 to schedule shredding now.

Confidential Document Destruction

As a business owner, when it comes to your New Jersey company, regardless if it’s a mega corporation or a small startup, protecting yours and your staff members’ confidential information is critical. Over the past few years, identity theft is being a growing issue in New Jersey and across the United States, and confidential document destruction is a sure way to prevent this.

In 2014, 17.6 million American residents fall victim to identity theft crimes and when government and corporate databases are lost or stolen, nearly 100 million more residents have their private, personal information put at risk of identity theft. In addition, 64.1% of reported identity theft is from the misuse of a credit card, 35% of an existing bank account and 14.2% of others personal, private information.

According to Statista, there were 1,473 data breaches in the United States in 2019 alone. As the national press focuses on hackers and digital crime, it’s easy to forget that small-scale theft can use more old-fashioned techniques.

Here are a few ways your New Jersey business can lower the risk of identity theft from happening.

Are You Protecting Your Staff and Customers?

Take a moment to think about how often you print out information during your typical workday. Perhaps you’ll print off a timesheet or contract, notice a typo, then print it again. Or, you’ll create a quote for a customer who then changes their mind about some details on the order, so you print off a fresh copy with the correct details. What do you do with the outdated documents?

If you throw them in the trash, you could be unwittingly putting people at risk of identity theft. You might think that there’s not much a person can do with that information, but names, addresses, email addresses and telephone numbers are all useful pieces of information. If the documents getting thrown away have other identifiers or financial information on them then they are an even more powerful tool for would-be scammers to build a profile of a person.

Ripping Up Documents is Not Enough

Some well-meaning managers encourage people to rip up documents before discarding them. While it’s true that a scammer would rather get their hands on an intact copy of a payslip or utility bill, the documents still have a use when ripped up by hand. If parts of the document are legible, then that’s enough for the scammer to forge a copy or just extract the information they need. The practice of rifling through bins is known as ‘dumpster diving’, and it’s lucrative enough to have persisted to this day.

Confidential Document Destruction Services

To combat dumpster diving, ensure that you have your documents and records properly shredded by hiring a professional shredding service in NJ. We recommend using a professional shredding company with shredders that “cross-shred” documents so that they cannot be pieced back together. Our confidential document destruction team will ensure that all of your documents and records completely destroyed using our state-of-the-art equipment. Make sure that you know where your documents are going and who will be handling them. We allow clients to watch their documents being shredded on-premises via a TV screen and recycle the shredded paper, giving you peace of mind that everything is disposed of in an ethical and environmentally-friendly way.

Strong Computer Passwords

Breaches into online accounts and computer systems are spreading fast. A key to small business fraud prevention is to ensure that your online accounts are hard to crack, make sure your passwords are complex. Use a combination of uppercase and lower case letters, numbers and computer symbols, such as $ # & *, and in addition, make sure your passwords are 8 characters long, at minimum.

Install Anti-Spyware Software

While using strong passwords is important, data hackers are still finding ways of breaking into your computer systems to take your information. Many hackers use spyware software to access your information on your computer. Use strong antivirus and antispyware software programs that will help protect your private data.

Regularly Review Your Bank Account and Credit Card Reports

For every statement with updates to your personal and business bank accounts and credit cards, take extra time to read over them over. Regardless how small the dollar amount could be on paper, if money was taken out of your account or charges or purchases on your credit card, contact your banking representatives right away. Review all information and reports on your statements each month and once you no longer need your reports, make sure you have them correctly destroyed, via professionally shredded.

Before you book a confidential document destruction service, we recommend that you sort through your documents and decide what you need to keep and what can safely be destroyed. Keep important documents in a secure part of the premises, and periodically destroy older, unnecessary documents. Once you build the habit it will give you peace of mind that your customer and employee data is secure.For more information on our confidential document destruction services, contact us at 1 (866) 747-3360.

An average office will use thousands of copy paper every year. From financial reports to employee data and performance reviews, you want to ensure that all that confidential information is destroyed in a safe, secure and reliable manner. As part of a company’s waste management plan, the one-time shredding service allows safe destruction of paperwork and electronic documents that are no longer needed.

The one-time service can be scheduled annually or whenever there is a lot of paper to destroy. At IntelliShred, we cater to all your one-time purge shredding needs in New Jersey, New York and Pennsylvania with quick, efficient and secure services right at your premises. You can supervise the process for a guarantee that the documents have been appropriately destroyed or are in a non-recoverable state. Off-site shredding services are also available, where documents are transported to a secure off-site facility for shredding.

When Should One-Time Shredding Services Be Carried Out?

An organization may make purge shredding a yearly or quarterly service. However, the service can be requested anytime there is too much paperwork to shred and it’s not feasible to do it all on your own.

Additionally, when moving to a new location, it’s advisable to get rid of anything you won’t use in the new site. When companies merge or change operations, previous documents become obsolete and it wouldn’t make sense to hold on to them.

How is a One-Time Shredding Service Beneficial to an Organization?

It’s Economic Friendly

You only request the service when you need it. If you usually get rid of clutter at the end of the year, you only allocate a budget for the service once.

Think of the amount of time your employees would use everyday shredding documents. If you converted this to pay per hour, the amount would be substantial. Further, you don’t need to invest in proper shredding equipment that can be costly to acquire and maintain.

Fast and Convenient

It can take months to purge dozens of unwanted paper documents manually. Even still, it may not be possible to shred to a point where they cannot be recovered unless done by appropriate shredding equipment. The one-time shredding services properly destroy your critical documents with ease and convenience.

Less Clutter

It’s easier to manage information when you have a system that gets rid of whatever is no longer needed. Past files can take up a lot of space that could otherwise be used to store more meaningful paperwork.

Helps Avoid Identity Theft

You may have vital information in the documents you no longer use. If malicious individuals get access to the data, you may end up losing credibility with your clients or result in company theft or fraud. To be more in control of information at your company, always use a one-time shredding service.

Helps Keep Up with the Government’s Purging Regulations

Government entities all over the USA have strict regulations concerning the collection, use, storage and disposal of confidential information. According to privacy laws in many states, you cannot manually shred and throw sensitive files into a dustbin. You need an evidence-backed process that is safe and federally approved.

Professional shredders perform the duty and hand you a Certificate of Destruction to support the fact that all documents have been safely destroyed. You may be required to provide this document to the authorities as further proof that you comply with the set guidelines, failure to which you may be subjected to hefty fines or penalties.

Reduces Human Error at the Workplace

Keeping a large amount of paperwork can result in cluttered spaces and overcrowded storage systems. Chances of documents strewing all over the place or mixing up are pretty high. This can lead to human error which can be costly to the company. For instance, an employee can use the wrong documents because the office lacks a proper filing system. Getting rid of any paperwork that’s not needed can boost the maintenance of storage systems, reducing error rate and increasing productivity. The human mind also works better in a calm, organized and clean environment.

You’re Assured of an Environmental Friendly Process

After destroying the documents, the next primary concern is how to best dispose of the trash. If you shred the documents at your office, you may have to look for a recycling company to pick the waste or improvise ways of disposing of it, which might not be environmentally friendly. With a professional service shredding service, you take care of everything at once. The shredded waste is conveniently and safely recycled to ensure a clean environment with less wastage of resources.

Improved Productivity

Your office shredding machine is most likely designed to shred one if not a couple of document at a time. It also can be laborious to remove staples and paper clips, straighten the documents and shred a little at a time. Your employees could be using a considerable amount of time just trying to get rid of unwanted documents rather than focusing on important office business.

To avoid this, have a proper document management system that securely keeps documents and prevents them from being mishandled or lost and whenever it’s appropriate, have the one-time shredding service take care of your shredding needs.

Assurance that Sensitive Information is Properly Disposed

If you have security concerns, you can request the shredding company for an onsite purging. With this, you can supervise the collection of the waste and the consequent destruction. A professional shredding company will have onboard comprehensive security controls to monitor the entire process. This enables you to indirectly supervise the process and have the surety that the exercise was carried out successfully.

Ultimately, a one-time shredding service is vital for the proper disposal of a company’s waste. Most importantly, choose a technology-savvy service provider that’s committed to offering fast, secure and reliable services.

At IntelliShred, we analyze your waste disposal needs and requests and suggest appropriate solutions that meet your specification and schedule. We also ensure that you’re in complete control of the whole process from when we pick up the documents to transportation and destruction. Contact us today to request a quote or learn more about our one-time purge shredding service.