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Why You Should Invest In Local Document Shredding Services

As a small business owner, you know the importance of maintaining customer confidentiality. If you don’t, the consequences can be serious. You could lose customers or even face a lawsuit.

Identity theft and business trade secret theft are also very real problems. You must protect your business and customer data from unauthorized access. Most businesses prioritize shredding personal information, either in-house or with a shredding company.

If you need professional help shredding business documents, consider services in your area. Here is why you should invest in local document shredding services.

The Trouble With Shredding Old Papers Yourself

Many small businesses shred documents with the types of shredders that are readily available from big box retailers. They’re called ribbon shredders, because they cut papers into thin ribbons. Unfortunately, ribbon shredders are one of the worst document shredding tools available. Shredded ribbons are easy to sort and put back together, so anyone with enough patience could eventually read the shredded content.

Cross-cut shredders do a better job of breaking the paper into tiny pieces, but cost a bit more than ribbon shredders. The New York Times did a comparison of some of the top home office shredders, and their number one pick costs over $100. The main drawback of these kinds of desktop shredders is that they cannot handle lots of volume. They tend to overheat, burn out, and jam frequently. Ribbon shredders may require frequent replacement.

For a busy company, small shredders may just not be practical or reliable enough. Each shredder that has to be replaced means that you have to pay more for the cost of shredding your old paperwork. If you choose to do your own shredding, another drawback is the time drain. Someone will have to collect the paper and run it through the machine. Then they will need to empty the shredders and dispose of the shredded paper. This is all time that could be spent on sales, customer service, design, or some other more profitable activity.

Another problem is liability. Doing all your shredding in-house means that paper can accumulate until someone has the time to shred it. This can be dangerous because the longer your keep it around, the more likely it is that a snoopy person could find it and read it. The possibility of human error is also something to think about. Does your insurance cover this kind of mistake, or would it be better to get old paperwork off the premises as soon as possible? Most businesses prefer to get rid of their old documents as soon as they can.

pile of shredded paperShredding Documents Help Prevent Identity Theft

Protecting confidential information can be one of the biggest challenges for companies today. Every size company – from small mom-and-pop businesses to large corporations, consistently face the threat identity theft. It’s been estimated that about 9 million people have had their identities stolen each year. Drained accounts, damaged credit, information about medical treatments – paper documents, information storage devices and files are at risk, so it’s necessary to put the right security measures in place.

Having a written identity theft program is essential for every company. In fact, the FTC’s Red Flags Rule requires many businesses and organizations to implement a written identity theft prevention program. The whole idea behind it is to help detect the “red flags” of identity theft in their day-to-day operations, take steps to prevent the crime, and mitigate its damage. This type of safety net can help businesses spot suspicious patterns and prevent the costly consequences of identity theft.

  1. Reduce the amount of confidential information you store.

    It’s essential for your business to store confidential information, but if you maintain too much of it, it’s easier for criminals to steal. You should try to only store information that’s absolutely necessary to conduct business. If it’s possible to maintain your operations without storing all kinds of data, it may save you from higher risk of theft.

  2. Be sure that your company has a data destruction policy.

    The easiest way to increase identity theft protection is to eliminate confidential information that’s no longer relevant. This not only includes shredding paper documents, it also includes the destruction of computer equipment, hard drives and data storage solutions. Simply sending old equipment out to the landfill is a big mistake, this is where local document shredding services come in.

  3. Protect all of your paper documents.

    It’s critical to keep any time-sensitive printed information under lock and key to prevent unauthorized access. It’s wise to only allow the most trusted employees to have access to these documents and storing them in a secure location, such as a safe. Once documents are no longer relevant, call up your local document shredding services. There should never be a chance that employees leave important documents out in the open unattended.

  4. Use firewalls and anti-virus software on all computer systems.

    Digital fraud is also a serious issue, so you should make sure all of your computer systems have the appropriate level of protection. A firewall, anti-virus and anti-malware technology is all highly recommended. It’s also crucial that your employees are given a comprehensive security awareness training, so they are equipped with the skills to protect against a variety of threats. The training should include information on the malware, ransomware, and Trojan horses.

  5. Use an on-site shredding and destruction service.

    Local document shredding services can save you money and provide you with confirmation that your confidential information has been destroyed properly. Professional shredding companies provide a Certificate of Destruction, which offers documentation of each shred and protects your business in the event of an audit or lawsuit. Think about the amount of time an employee could spend on shredding with a small office shredder – you can’t ignore that precious time and wages will be wasted. Plus, the depreciation and maintenance of the office shredder could cost even more over time as hiring a shredding service. Good local document shredding services shred more than paper, they have the ability to handle destruction of other information storage devices.

If your confidential data gets into the wrong hands, your company, employees and clients could be exposed to information fraud and identity theft. In turn, your business could be subject to severe penalties, fines, bad PR, and lost business because you did not remain compliant with current laws governing information.

How Local Document Shredding Services Can Make Your Life Easier

Many businesses dedicate a portion of their budget to document shredding. Outsourcing this important security step saves time, and is surprisingly affordable.

According to Thumbtack.com, document shredding services cost anywhere from under $50 for small jobs, to over $1500 for high volume or subscription services. It’s possible to find an option that works for every sized business or paper volume to be shredded.

Conveniently, most shredding companies will come to your office and shred your documents on site.

Let Us Take Care of Your Shredding Needs

If you are looking for a solution to your document shredding needs, we’re here to help. Browse our website for more details about our services, read client testimonials, and request a free quote!

At IntelliShred, our team is made up of experienced information security technicians that can help your organization stay compliant with the ever-changing federal and state information destruction laws. Contact us today so we can help you manage your local document shredding and avoid the risks of identity theft.

Hackers will do anything to access sensitive information. The more we protect our data, the harder they try to steal it.

Every day, hackers steal more identities. In 2019, 20% of 650,570 fraud complaints were related to identity theft. Hackers routinely steal data, such as banking information, credit card numbers, medical information, and other sensitive material. With this information, they assume the identity of others.

When people hear the word identity theft, they most often think of technology. However, many identity thefts occur due to the incorrect disposal of confidential documents.

To learn how to dispose of confidential documents correctly, keep reading.

Shredding Matters: Securing Confidential Documents

If you don’t dispose of documents properly, the results can prove devastating. Paper documents discarded in the trash are an easy source for malicious actors to steal people’s identities.

It’s important to destroy documents fully to prevent this possibility. When discarding documents with sensitive information, it’s not enough to simply tear them up. You also cannot protect sensitive data by cutting records up with scissors.

Hackers are greatly skilled at reassembling destroyed documents. They also only need a small piece of information from records to commit identity theft. For this reason, it’s important to dispose of confidential documents via secure shredding.

However, there are other benefits of destroying confidential documents correctly. For example, document shredding saves space.

Shredded documents are also easier to recycle. Furthermore, getting rid of excess paper reduces fire hazards.

Whether disposing of printed or digital media such as CDs or DVDs, shredding is your safest alternative. It’s important to do the job the right way.

The fastest and most cost-effective way to set up a shredding operation is to hire a service that will do the job fast and securely. A shredding service can perform high-volume shredding for less than what it costs to do it in-house. They can also do it more securely.

Who Needs to Maintain Document Security?

Any business that discards information needs to keep it safe. If you generate data about workers or customers, you need to keep up security. This data might include case, human resources, financial, or health information.

Imagine that you operate in the healthcare sector. In this case, the law requires you to maintain patient confidentiality.

You cannot disclose sensitive information to unauthorized personnel or individuals. Also, the law doesn’t make exceptions if the exposure was accidental or the result of a criminal act.

In other fields, confidentiality is just important. Maintaining document security is more about privacy. It’s also about protecting important financial information.

Even if you operate a retail store, you might generate sensitive information. For example, you might have confidential documents with customers’ addresses.

Alternatively, you may have information about their bank accounts. All of this kind of information is confidential.

In most instances, you can trust employees with customer information. Nevertheless, it’s important to destroy confidential documents regularly.

It’s vital to destroy documents with sensitive information. By doing so, you can keep customers’ sensitive data away from prying eyes. You’ll also do your part in preventing identity theft.

You may think that you need to have a great deal of information about an individual to compromise their data. However, this isn’t necessarily the case.

Hackers only need a small bit of information to steal someone’s identity. For this reason, it’s important to destroy confidential documents completely.

The Benefits of Professional Confidential Document Disposal

Today, a possible data breach is a threat to every company. However, malicious actors have been stealing identities well before the introduction of the internet. Before the digital age, identity thieves stole sensitive business and personal data routinely.

With the launch of the internet, you’d think that identity thieves would focus on online theft. However, many malicious actors still prey on paper data to this day.

For this reason, it’s important to dispose of confidential documents securely. Whether in digital forms—such as a CD or DVD—or paper, it’s important to protect sensitive data.

Wherever there’s sensitive information, identity thieves will follow suit. It’s your responsibility to make sure confidential documents don’t fall into the wrong hands.

However, you shouldn’t have to take time away from your business to shred documents. Fortunately, you can overcome this problem by working with a professional shredding service.

A professional shredding service will dispose of your confidential documents on-site. There’s no need to worry about transporting your confidential documents to a secure shredding center.

A mobile shredding service employs security containers on a mobile shredding truck. Most importantly, they’ll make sure that your documents don’t end up in the wrong hands.

Secure Your Documents Quickly and Easily

When choosing shredding services, it’s important to choose an experienced firm. You want your confidential documents shredded as quickly as possible. However, you also want to ensure that the procedure is secure.

Confidential documents contain your most sensitive business data. For this reason, it’s important to find a service provider that will treat your documents accordingly.

You’ll need to find a professional shredding service with high ethical standards. It’s helpful to search for a firm with NAID AAA Certification.

This certification ensures that a confidential document disposal firm conforms to strict information security standards. The National Association for Information Destruction (NAID) issues the certification.

Trust Us to Keep Your Information Secure

Now you know more about the proper disposal of confidential documents. What you need now is a shredding service that you can trust.

IntelliShred has served the tri-state area for more than 20 years. We’re a professional, reliable confidential document disposal firm. We’ve earned NAID AAA Certification and have proven our ability to dispose of confidential documents securely.

Contact an IntelliShred representative today at 1-866-747-3360 or connect with us online to learn more about using on-site shredding.

In August 2019, the Bulgarian government fined DSK bank a whopping $569,930 in relation to a data breach.

The over half-million-dollar fine is enough to make any business owner reel. However, what’s even more startling is that identity thieves stole printed documents. The event shows that thieves go after both printed and digital data.

It’s important to take special precautions when shredding sensitive information. Acquiring a certificate of destruction is a vital part of a document disposal plan. However, you might wonder, “What is a certificate of destruction?”

To learn more about certificates of destruction and why they’re important, keep reading.

Securing Your Confidential Data

You probably put a lot into making sure that your network is secure. However, how much thought have you put into the security of your paper documents?

The DSK bank incident highlights the importance of confidential document shredding. Thieves stole more than 33,000 physical records during the DSK data breach. There was a reason for the Bulgarian government’s hefty fine. The bank failed to establish policies to protect this kind of information. Businesses handle a lot of paper. As the DSK bank incident shows, it’s important to ensure that those papers don’t land in the wrong hands. Unfortunately, the DSK bank is not alone. Digital and non-digital data breaches are common, and both tactics are equally damaging.

As a business owner, you have a legal obligation to protect your customers’ sensitive data. You must also protect your employee information. You might store information on paper, CDs or DVDs. Either way, it’s important to dispose of unneeded sensitive data properly. Shredding is the best way to dispose of confidential information. Still, it’s vital to develop clear policies. Your policies should cover how to dispose of sensitive documents. For example, you might establish a policy requiring that employees shred all documents. In this instance, no documents would leave the property if it’s not shredded.

Alternatively, you might develop a selective shredding policy. In this case, employees will determine which documents to shred.

What Is a Certificate of Destruction?

Shredding ensures that sensitive information is inaccessible. It also ensures that malicious actors can’t reassemble confidential documents.

A certificate of destruction acknowledges the work performed by a professional shredding service. For example, it might serve as a receipt for the destruction of paper documents. It could also serve as proof of hard drive or other storage product destruction.

The detail of a certificate of destruction will vary among service providers. What’s more important, however, is choosing a professional shredding service. An expert shredding service maintains high standards. As more identity thefts occur, lawmakers are taking steps to hold businesses accountable. As a result, certificates of destruction are becoming more prominent.

A certificate of destruction is a form of proof. It shows that your organization took steps to dispose of confidential information securely. However, not all certificates of destruction are equal. Furthermore, a certificate alone is not enough. You must choose a qualified firm to ensure the proper disposal of sensitive information.

Any good shredding firm will issue a certificate of destruction. It’s more vital, however, to assess a service’s credentials. For example, the National Association for Information Destruction (NAID) establishes industry standards. It’s a well-known agency that governs the product destruction industry.

For this reason, it’s helpful to look for shredding services that are NAID certified. These organizations follow strict standards that ensure the full destruction of confidential documents.

Choosing a Reliable Shredding Service

It’s always a good idea to work with NAID certified companies. The NAID is your starting point for finding top-notch service providers. The organization issues AAA Certification to select vendors. Shredding services must comply with strict guidelines to earn accreditation.

For example, the NAID guidelines cover shredding service hiring policies. They also encompass operational security. Companies must also follow a specific destruction process. They must also carry sufficient insurance to work in the industry.

Not every company passes a NAID audit. You may have considered working with a firm without certification. However, it may prove in your best interest to look for a better provider with NAID certification. Furthermore, all shredding services destroy paper. However, not every service provider can effectively destroy all kinds of outdated media. Alternative media might include hard drives and backup tapes.

You could simply overwrite these kinds of data storage devices. However, they would remain vulnerable to unauthorized access. Instead, it’s safer to hire a qualified shredding service to destroy this information on-site.

A top on-site shredding service makes security their priority. For example, the firm will require its employees to sign a confidentiality agreement. The company will also perform an extensive background check before hiring an employee. Also, a top shredding firm will ensure that all employees are trained thoroughly. The staff members will have expert training in secure document destruction.

Ensuring Secure Shredding

When you hire a shredding service, it’s highly beneficial to obtain a certificate of destruction. Obtaining a destruction certificate is an important step. It helps to ensure that a service provider has destroyed your document securely. However, there are also a couple more things to consider. For example, it’s safer when a shredding service completes their work on-site.

When you transport documents, you give malicious actors more opportunities. When driving documents to a shredding firm, for example, your employees can lose documents. By hiring an on-site service, you reduce the chances of your confidential documents falling into the wrong hands.

In addition to these practices, you must also observe the shredding process. A top-notch shredding firm can provide you with real-time video proof of the destruction of your sensitive documents.

One Service Provider for All Your Shredding Needs

Now you know the answer to, “What is a certificate of destruction?” What you need now is a shredding service with a reputation for reliable, confidential document shredding. IntelliShred is an experienced and capable secure document shredding service. We are NAID certified and can help you to destroy confidential information safely and securely.

Contact an IntelliShred representative today at 1-866-747-3360 or connect with us online. We’re waiting to show you more about securing your confidential documents.