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When Should My Company Use a Shredder Service?

Shredder Service

Today’s businesses can be at risk if they don’t properly handle the destruction of important, sensitive or proprietary information. To keep customer and employee information secure, a shredder service is the best solution.

It’s essential to keep your company’s documents and client’s documents safe and a shredder service is an effective way to do that. Confidentiality and customer data security are high on most businesses’ agendas. Especially, when it comes to digital storage but sometimes printed documentation doesn’t get the secure treatment it deserves. 

Ensure you comply with confidentiality and data security recommendations with a dedicated shredding service. 

Identity Theft Protection

To protect your customers from identity theft and keep all your company data secure you should shred any documents which contain the following.

  • Names
  • Phone numbers
  • Addresses
  • Dates of Birth
  • PINs
  • Email addresses
  • Banking information
  • Credit history

Paper Shredding

Does your business conform to HIPAA compliance? If not, you could be breaking the law. Ensure you understand the guidelines and can follow them. 

The law requires that documents that contain customer data are 100% destroyed to protect their privacy and keep them safe. 

A shredding service provider adheres to the strictest processes to ensure that all the data on the documents they destroy are securely disposed of. After destroying the documents they also issue a certificate of destruction which is admissible as evidence of HIPAA compliance.

Protect Your Company’s IP 

Your company’s intellectual property could be at risk if important documents about projects and innovation reach your competitors. As well as keeping your customer’s or clients’ information safe, shredding services can also help to protect your business information.

Here are a few document types that should be kept strictly confidential to keep your business IP safe. 

  • Trade secrets and information relating to share price
  • Internal correspondence
  • Proposals
  • Financial records
  • Meeting notes
  • Acquisition plans
  • Supplier and customer information

All of these types of documents should be disposed of very carefully. 

An Environmentally Friendly Solution

Businesses are increasingly investing in corporate social responsibility (CSR) policies including increased sustainability and environmentally friendly solutions. This means there has been an uptick in paper recycling. 

However, recycling paper which contains sensitive data is much more difficult, and sitting by a shredding machine and manually shredding documents is a time-intensive manual job that busy office workers cannot afford to incorporate into their workdays. 

That’s where shredding services can shine. Businesses like ours can collect your sensitive data, shred it and recycle it, helping your company to meet sustainability and environmental goals without taking any extra time away from your employees’ busy schedules. 

Businesses should know what documents and other information storage items need to be destroyed.  Here’s a basic list to get you started:

  1. Employee Information:
  • Contact Information (Email address and phone numbers)
  • Employment Information
  • Health Documents
  • Contracts
  • Resumes
  1. Customer Information
  • Account Numbers
  • Credit history reports
  • Purchase orders
  • Invoices
  1. Legal and Financial Information
  • Account Statements
  • Budgets
  • Leases and or rental contracts
  • Sales forecasts
  • Confidentiality agreements
  • Product information
  • Design documentation
  • Patents

The best way to keep your company, employee, and client information secure is to hire a corporate document shredding service. These companies will efficiently destroy documents, discs and other items which contain private information.

Another reason to hire a shredder service to dispose of your sensitive documents is to protect your competitive edge. If, for instance, something as simple as even a patent application fell into unscrupulous hands, it could cost your company untold amounts of money.

Identity theft is a huge concern for all types of companies. There are new laws in place which could hold your company liable if an identity theft victim was compromised by sensitive information that was mishandled or not properly destroyed.

Explore All Our Shredder Service Benefits

We hope this article helped you to decide whether a shredder service would be right for you. Are you wondering: is there a shredder service near me? Our shredding services are flexible and we can do a one-time bulk shred or come regularly to collect anything that needs to be disposed of.  IntelliShred has years of expertise providing comprehensive shredding services. Contact us today to learn more about how our shredder service can help protect your company’s information.

In the digital age, there is sometimes still a need to use paper documents for interacting with your customers. Because this results in a large buildup of paper, shredding often becomes a necessity. There are strict laws in place which require you to destroy client data, transactions or other sensitive information after a certain amount of time. These documents should always be handled and destroyed properly to prevent any information leaks and identity theft.

The most convenient and precise way to get rid of this paper is to hire mobile shredding services. Here are the main benefits of hiring such services:

Productivity

When you operate a business of any size, every minute of the day is important for maximizing productivity. After all, time is money. Thus you don’t want to waste any more time than necessary on tasks like shredding documents. Fortunately, a mobile shredder service can handle the job quickly and efficiently so that you won’t have to. There is no need to burden your staff with in-house shredding, compiling and transferring documents into bins and ultimately in small shredders which cannot handle high volumes. When you have mobile shredding services come to your door, your employees won’t have to stop their focus on the daily workload.

Convenience

Hiring a mobile shredding service is also much more convenient than hauling the documents to another location or disposing of them yourself. Again, this is especially true when your small business generates a significant volume of documents that will eventually need to be destroyed.

A mobile service will come to you and take care of your documents so that you can focus your time and energy on more important matters. And there’s no reason to worry about your documents falling into the wrong hands because a mobile service will destroy them right before your eyes.

Cost Savings

When it comes to shredding documents, you need to have the right equipment to get the job done effectively and efficiently. This can be costly, especially when you consider the expense of equipment, the time it takes to shred the documents, the space required for shredding, and the inconvenience of storing the waste until it can be removed from your office. This is especially important when you need to dispose of a high volume of documents regularly.

Mobile shredding services are more cost effective because:

    • Shredding onsite saves money on transporting to a facility
    • Video monitoring provides an exact volume of shredded items

Compliance with Industry Regulations

Every small business must comply with specific safety and security regulations set by governing organizations within their industry. This includes the protection of customer and client information. A mobile shredder service provides the peace of mind of knowing that all sensitive documents have been properly destroyed.

Eco-Friendly

Paper still has an extremely high usage in daily business and mobile shredding services are 10x more efficient than doing it the old-fashioned way. It’s no secret that more and more companies are taking great strides to protect the environment. This includes recycling their paper documents. When you hire a mobile shredder, the materials will then be recycled rather than dumped in a landfill, ensuring that waste is kept to a minimum.

It’s Not Limited to Paper Documents

Your primary concern might be the paper documents in your office, but you can shred just about anything that might contain private information. This includes floppy disks, CDs and DVDs, microfilm, microfiche, and even video cassettes.

Safety Of Information

Whether it’s paper, hard drives, or other sensitive information, mobile shredder trucks can instantly eliminate the risk of information being reconstructed. Right before your eyes it’s securely destroyed and the truck will provide documentation for every shred they do.

Protect Your Customers and Clients

When you hire a mobile shredder service to protect your clients and customers, you’re protecting yourself as well. If there were ever a data breach or hack that led to the release of private information, you would be held liable for it. This is especially important as more companies adopt stringent compliance regulations such as GDPR (General Data Protection Regulation) and PCI (Payment Card Industry).

Mobile shredding services are able to not only destroy in bulk but also in the privacy of your office. This helps you meet compliance regulations to keep your customers’ and clients’ private information secure while simultaneously protecting your business.

Improve Customer and Client Relations

You don’t want to destroy your relationships with customers and clients because you failed to provide them with secure storage. When you hire a mobile shredding service, they will come to your office and safely dispose of the sensitive information you no longer need. This includes:

  • Shredding documents in an environmentally friendly way
  • Providing a secure way to protect your confidential information
  • Compliance with specific safety and security regulations within your industry
  • The peace of mind and comfort that comes from knowing that all sensitive information has been destroyed in a secure environment

Quick and Efficient Shredding

Mobile shredding services can provide on-site destruction on a grand scale while meeting stringent compliance regulations. This helps guarantee all sensitive information is quickly and efficiently destroyed before being recycled.

Your clients and customers will appreciate the extra step you took to protect their information. They expect safe storage and a quick response time when it comes to removing anything that contains sensitive data. This is your chance to show them how much you care about their privacy and show them you take it seriously.

You get a certificate of destruction once all sensitive information has been successfully shredded. This can be submitted to any necessary parties and provides additional evidence that data is destroyed. If there is any reason why you would need to provide proof that sensitive information has been destroyed, having a certificate of destruction is the only way to do it.

A Small Business Owner’s Guide to the Benefits of Mobile Shredding Services

Running a business isn’t easy. That’s why you need all the help you can get for keeping information safe and secure. Fortunately, this guide to mobile shredding services shows that destroying old documents doesn’t have to be expensive or complicated.

Intellishred’s mobile shredding services have been helping customers destroy and recycle paper, floppy drives, CD’s and DVD’s, Video Cassettes, Microfilm, Microfiche and more. Contact us today and let us help you purge your business materials. Please contact us to learn more about our document shredding services and to get a quote for your small business.

Workplace identity theft is a very serious issue that can cost your business in more than one way. Not only does it affect your profits in the short term, but identity theft can have a negative impact on your brand. US businesses lose up to $110 million each day as a result of employee-related crimes. One typical example of employee-related crimes is workplace identity theft.

In today’s business landscape, the risk of workplace identity theft is high. The damage that can come from identity theft could not only affect your company’s bottom line, but ultimately, its reputation as well. Most employers think they’re immune because they’ve got special security measures in place. However, identity thieves seem to always be one step ahead, so it’s crucial that your business is doing everything possible to avoid workplace identity theft.

There is a significant amount of damage that could be caused by workplace identity theft. Everything from bad press and a negative brand image, to a severe lack of trust from your customers. It’s expensive and quite difficult to bounce back from the issues surrounding the theft of confidential information. Businesses which store any kind of confidential, sensitive or personal information, could also be held liable if it is stolen.

Business owners have no problem protecting their digital records with encrypted software and password protection, but hackers can still break through to steal confidential information. Even if a company uses firewalls, spyware and other tools to maintain the security of their computers and media storage devices, they are still at risk. Safeguarding their computers will help, but what about their hard copy information? Sensitive documents must still be used in certain industries, so that brings an increased risk if they are not disposed of properly.

If those paper documents accumulate and aren’t regularly shredded or destroyed, your company’s confidential information could easily fall into the wrong hands. Even your own employees may end up being the worst identity thieves. It’s necessary to protect all forms of confidential information from workplace identity theft – digital, hard copy.

You could say that office shredders are somewhat effective, but it’s not productive for your employees to spend the amount of time it takes to handle large volumes of paper. Most regular shredders can only take in a few sheets at a time, so that makes for a pretty inefficient process.

By hiring a professional shredding company, you will rest easy knowing your important files will be collected directly from your shred collection container and shredded securely. It’s clear that destroying documents and digital storage devices should be a regular part of your company’s operations. Make sure you find the most reputable professional shredding and destruction service. They will ensure your items are shredded and destroyed according to the federal guidelines, and they will provide a certificate of destruction to guarantee the shred was executed securely.

An experienced professional shredding service will set a schedule to collect and shred it onsite at your premises. Documents should be shredded in accordance with NAID AAA standards and a Certificate of Destruction will verify the process has been completed correctly.

What Can You Do To Prevent Workplace Identity Theft

So what can you do to prevent identity theft? Start by following these tips immediately.

Protect Your Documents

An astounding 75% of employees admit to stealing at least once from an employer. Employee theft, especially identity theft, can’t be taken lightly.

Companies must destroy important documents and records when these papers are no longer needed. Improper disposal of these documents containing sensitive data leads to problems such as workplace identity theft. If left unattended, any employee can access these sensitive documents and use them to commit fraud.

One of the best security tips you can follow is to have these papers securely shredded.

You might think you can handle shredding documents yourself, but papers quickly pile up. One box becomes ten in a matter of weeks or days. You don’t want to let that sensitive information sit around in a spare office where anyone can access it.

Business shredding saves you money, makes the process quick and convenient, and provides you the peace of mind you need when disposing of sensitive documents.

Our disposal process starts with our secure containers that minimize the risk of employee-related identity theft. Plus, you can see the process for yourself with on-site shredding. We also promise shredded documents are 100% irrecoverable.

Secure Company Data

Make sure to install anti-malware, anti-virus, and anti-spyware software on all company devices. These include laptops, desktops, phones, and tablets. You should also have firewall protection.

It’s also important to note that business shredding doesn’t just include papers and files. IntelliShred offers hard drive destruction services. We’ll dispose of hard drives in a safe a secure way, ensuring all data stays out of reach of thieves and scammers.

In addition, your company should have a password protocol. It’s vital that employees understand not to share passwords or write them down. This leads us to our next point.

Educate Employees

Teach your employees about the dangers of phishing scams, suspicious emails, and attachments from unknown senders. Employees should have separate business and personal email accounts.

Talk to them about the serious implications of workplace identity theft. Employees need to understand the consequences of workplace-related theft, especially tax-related identity theft.

However, it’s also important that you don’t come across as accusatory. Ask staff members to work with you and report theft. Talk about your commitment to the company and your employees’ well-being.

Prevent Workplace Identity Theft

Use these tips to take action and start protecting your workplace. At IntelliShred, we want to help you protect your company and prevent workplace identity theft. Whether you need a regularly scheduled shredding or a one-time service, we can cater to your document and hard drive destruction needs. 

IntelliShred has been successfully servicing its customers for over two decades. We are able to provide you with efficient and secure shredding services that can be timed to fit your busy schedule. Contact us today to get answers to all of your shredding questions.