Your company deals with a lot of confidential information day after day, week after week, month after month, and year after year. If this data gets into the wrong hands, the fallout could potentially be catastrophic. Your brand could take a hit, your customers’ confidence in your company might drop, and your corporate bottom line might take a major hit.
This is why confidential information needs to be handled properly. Whether it involves credit card statements or personal client information, you’ll want to ensure that these documents are either stored or disposed of appropriately. The mobile shredder services option is one way you can dispose of confidential documents responsibly. Read on to find out how taking advantage of such a service, versus doing it yourself, can save your business some money.
Make Better Use of Human Capital With Mobile Shredder Services
When you hire a reputable paper shredding company, you will be able to outsource this important responsibility. This will allow your employees to focus on what they do best while the service provider does what it does best. Asking your employees to lay aside their duties to shred important documents will, over time, adversely impact your corporate bottom line. This will be a function of the accumulative impact of setting aside their regular duties.
The small chunks of time they take to shred documents will add up over time. It will be more cost-effective for you to retain the services of a professional. You also have to consider that staff who are not trained to shred documents in a systematic way that includes best practices may not do it right. And if the job isn’t being done properly, your staff may end up doing more harm than good.
You also need to consider that other options for destroying documents can range from time-consuming to less than thorough.
Maximize Use of Space
Another way you’ll save when you sign up for shredding services is by maximizing the use of your square footage. In other words, you won’t have to set aside floor space in your office for paper shredding duties. The reason for this is that mobile shredding companies will retrieve your documents. They will then complete the job by destroying the documents in special equipment that can be operated outside of your office.
When you free up space by not housing shredding equipment or an overabundance of filing cabinets, you’ll have more space for your employees to perform the workflows that ultimately earn you more money. So retaining the help of a paper shredder company will, by making you more money, help you save money. It’s a cost-effective service that will offer more opportunities since you’ll be able to dedicate more floor space to staff.
Avoid Facing Penalties
You also need to consider the costs associated with violating HIPAA and FACTA rules. You must consider this when looking at your company’s document shredding protocols. Failing on this front can cost you. So when you hire a company for shredding services, you’ll be able to count on them to offer proof of compliance, security ahead of shredding, and record retention provisions. This will help you to stay on the right side of the law. By avoiding fines or penalties applicable to those who violate document shredding rules, your company will save money.
Save on Maintenance Expenses
If you decide to perform paper shredding in-house rather than to hire a shredding services company, you will have to perform maintenance. So you won’t only have to buy the equipment. You’ll have to perform maintenance. And maintenance will require your workers to step away from their work to, among other things, remove debris from the blades and clear any jams that occur when using the equipment. The employee hours will add up. Routine maintenance won’t be all you’ll have to account for either since there may be instances where you’ll need to call in a technician for repairs.
And if you think that buying a cheaper model will solve the issue, think again. A bargain-basement priced model will simply wear out faster, require more maintenance, and give you more problems than you’ll want to deal with. You’ll be better off hiring a mobile shredding business that will be able to provide the service you need when you need it. They’ll handle all the ins and outs of properly shredding your confidential documents.
Strong Reputation
If your company loses the trust of its clients, you will see that reflected on your bottom line. No one will want to do business with a company that makes the headlines for security breaches that could have been prevented. When you take decisive measures to properly shred confidential information, your customers will see that you take their privacy and security seriously. This will help you to reduce or eliminate the customer churn rate. Remember that it’s cheaper to retain customers than it is to win over new customers. So doing everything you can to hold onto existing clients is critical.
Do You Need to Find a Mobile Shredding Company?
You don’t want to face a damaging data breach situation. It’s important to do whatever you can to reduce the risks of encountering such a problem. And document destruction is one way you can accomplish this objective. That’s where we come into the picture. We specialize in offering mobile shredder services so that you can focus on your core competency.
For the help you need, get in touch. We’ll be honored to help you with your document destruction needs.
