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Hard Disk Shredding – How it Works and Why it’s Necessary

Hard Disk Shredding

As a business owner, you understand the necessity of shredding outdated and sensitive information to keep your company, and your clients, safe from identity thieves. The first important step is to contact a professional company like IntelliShred to handle document and hard disk shredding.

There are different ways to destroy information on computer hard disks. They range from using software to the physical destruction in the form of hdd shredding. When you want to get rid of sensitive data, you need to consider the method that is most effective and affordable.

The use of software may help you to save the hard disk, but it can be quite costly. In many cases, it is necessary to repeat the process to get the results you want.

There are several reasons to use the physical method:

Recycling your equipment

You can embark on hard disk shredding while recycling the rest of the equipment. If you are dealing with many computers, this method will help to save time as you can deal with a large amount of equipment at the same time. If you are upgrading all the computers in your company, this method will help you to overhaul everything at the same time.

Using professional services

IntelliShred offers hard disk shredding services, and we guarantee effective results. It’s especially important to use professionals when you are dealing with sensitive data.

When you are dealing with sensitive information, you’ll want it shredded on-site for a more secure chain of custody.

Consider privacy laws

When destroying data, you have to consider the privacy laws. Sensitive data falling into the wrong hands can be very costly and can have serious legal implications for the company. Using professional services will help to prevent this from happening. With IntelliShred, you’ll get a Certificate of Destruction to show you’ve complied with the law.

Specialized shredders

Hard drives have metal parts; this means they need special equipment to do the shredding. A reliable company must have quality equipment that ensures all data is destroyed. IntelliShred has the experience and equipment necessary to do the job properly.

If you opt for on-site hard disk shredding, you are guaranteed all destroyed material will be recycled properly.

Medical Records Shredding

Filling in a medical office can be an overwhelming task, especially when the doctor has many patients and files for patients that they are no longer seeing. For this reason, it is imperative to purge the files you no longer need; this will help you save time, money as well as free up space for other documents and other information.

Additionally, it is critically important to hire a reputable shredding provider to dispose of the records considering the sensitivity of the information in medical documents and the state guidelines on medical records shredding (see our article on HIPAA shredding).

Medical records shredding will contribute to a greener planet, reduce liability and most importantly ensure privacy protection. Here is a list of reasons why you should consider hiring an expert for your shredding needs.

Patients Trust

In the modern world of recycling, trash hauled away in a trash truck is often sorted for recycling and hence is likely to pass through several hands before it is destroyed. This can expose the highly sensitive personal information contained in the records.

Hiring IntelliShred will provide you with customized shredding solutions that ensure the medical records are disposed of correctly. This helps to maintain patients trust and complete confidentiality.

Disclosure and Non-Compliance Cost Reduction

Over the last three decades, there has been a consistent rise in the number of compliance requirements with which hospitals, practitioners and others who offer medical services are required to comply. Failure to comply with these laws could make your business suffer from negative publicity, face lawsuit liabilities, or even make your company liable for legal fees.

Seeking the medical records shredding services from the pros eliminates the assumption out of understanding the federal and privacy regulations so you can focus on your clients.

Money Saving

Having an internal shredding program for your company can be very expensive. Usually, the costs spread from utility expenses, replacing inoperable equipment, performing maintenance, buying disposal bags, not to mention purchasing shredders. Outsourcing services from an established onsite/offsite document shredding company contribute significantly to lowering expenses.

The Bottom Line

Hiring IntelliShred will offer the right record management services your practice needs to run efficiently, relocate your entire office seamlessly and find patient files faster among others. If you would like to understand how medical records shredding can help your business, you can contact IntelliShred for more information.