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How To Choose The Right Office Shredding Service For Your Business

Can you shred? If you’re picturing documents and not a ski slope, we’re on the same page.

Do you want to shred? Do you consider feeding the shredder an effective use of company time? Most people aren’t thrilled about the prospect of shredding documents themselves.

Who in your office is jumping up and down to deliver documents and data to the shred site? Those wanting to leave the office early may take advantage of the opportunity. But who should you trust to deliver such important and sensitive information? Navigating the world of document shredding and data destruction can be confusing.

Just because a company offers the service you need doesn’t mean it’s best for you. You need to be able to trust a document shredding service is one of integrity. The office shredding service you select needs to offer quality service.

There are many good reasons to outsource your home and office shredding services. Let’s explore some of the important facts to consider when deciding which office shredding service is best for you.


Identity theft and data breaches are real threats to any business. In fact, businesses around the world lose $3 trillion to fraud annually.

Shredding documents yourself doesn’t always prevent fraud from happening. Because noncommercial shredders are slower, documents often pile up before they’re shredded. This leaves sensitive information vulnerable and unsecured. When you shred documents yourself, you need to properly dispose of shredded material. Most cities will not accept shredded paper in recycling bins. Most shredded paper ends up in the garbage.

What do you do with your garbage? Leave it out on the curb or in the dumpster until it’s emptied. This, again, leaves it vulnerable to identity thieves.

Save Time

Shredders sold at office supply stores have many limitations. Even if they claim to shred staples or paper clips, it’s often too much for them to handle. Think of how many office documents you have in a single day. Will a shredder that can handle under 10 at a time be able to handle that?

Do you really want to employ a person to shred documents for you all day? If you don’t have an employee to shred, you will end up doing the job yourself.  Your company’s time is much too important to spend hours document shredding.

What about non-paper items? Document shredders won’t take care of hard drives or computers. Selecting a company that will shred documents and dispose of other items will save you trips to multiple locations.

Save Money

Office shredding services do charge a fee. However, consider the cost of in-house office document shredding. First, you need to invest in a shredding machine with enough features to meet your company’s needs. This new machine will also need maintenance and repair periodically.

As mentioned above, either you or an office employee will need to take the time to shred documents. It will likely take several hours per week if not per day depending on how much office document shredding needs to be done.

How much are your employees paid per hour? Now add up the cost of the machine itself plus the operator cost. Once you’ve done the math it’s clear, in-house shredding is much more expensive than hiring a service.

Less Hassle

What happens when your designated office shredder is sick or on vacation? You’ll need to pull another employee away from their job to complete the task. If the shredder breaks, you’ll need it fixed. What to do with the materials that need shredding in the meantime?

Once the shredded material piles up, you need to dispose of them properly. This usually means an extra trip to the shredding location. There’s a lot of hassle that comes with making sure document shredding is completed at your office. One smart initiative to start is a paper shredding business plan. This will let your employees and coworkers do the jobs you hired them to do, and let the office shredding service do the job they love to do.

Stay Compliant

Are you aware of government regulations regarding client/patient/employee information? Since 1995, the US government has passed several laws requiring the keeping and disposing of information.

By hiring an office shredding service, you’re letting the professionals handle proper disposal so you can focus on your business. Any document shredding service you hire should have a NAID AAA certification.

How An Office Shredding Service Works

Office shredding services have become increasingly popular as businesses realize their value. These services work by collecting your office’s sensitive materials in a designated bin.

However, not every document shredding service offers what your business needs. Let’s explore some of the different benefits offered by office shredding services.

Not Just for Paper

Office shredding services do so much more than shred paper. Many also have the ability to destroy non-paper items. To stay compliant, it’s important to destroy any hard drives, flash drives, monitors, x-ray films, CDs, disks, computers, and more.

Businesses that hold on to sensitive information in electronic or paper form may breaking the law. Operating outside of government regulation could result in lawsuits, fees, and even business closure.

close up of shredded paperOn-Site Shredding/Destruction

On-site shredding brings the shredding to you. Professional shredding services arrive with specialized equipment.  Your shredding service provider should offer a transparent process. This means you will be able to view your items from the time they’re picked up to after they are destroyed.

Your business will enjoy many benefits from using an on-site shredding service. Hauling your company’s documents and other materials can be a pain. On-site shredding allows you to see the job is done right. Following sensitive information out the door and through the shredder offers you peace of mind.

Why Not Drop It Off?

Some professional office shredding services require customers to drop off their materials. While it may not seem like a big deal, there are several major drawbacks to this method.

Stay Safe

Part of the reason for using an office shredding service is the convenience. Bringing your documents to a shredder can be almost as much hassle and wasted time as doing the job yourself.

Transporting your own sensitive material can also be dangerous. What if those documents are left in a vehicle or taken home by mistake? The consequences could be catastrophic.

Prevent Fraud and Temptation

While nobody likes to think about office fraud, it does happen. Employee theft costs businesses $50 million annually. Theft of that magnitude isn’t all stolen pens and thumbtacks.

Asking an employee to drop off sensitive material puts both of you at risk. The employee could be tempted to take home that flash drive or hard drive for personal use. A seemingly innocent act can result in a data breach or identity theft.

Placing the transport task on an employee also puts the company in a vulnerable position. If you are falsely accused and only one employee witnessed the transport process to the shredder, you could face legal action. Worse, your employee could lose their job by simply being a transport person. If they ran the errand alone, there’s no alibi to verify documents and materials made it from A to B.

Scheduled Shredding

Office shredding services should make your life easier. Consider selecting a service that will come to you when it works in your schedule.

By setting a recurring schedule with your office shredding service, you’ll be prepared for their arrival. Your workday is busy, you don’t have time to sit around and wait for someone to show up sometime within an eight-hour window.

Scheduling times with your office shredding service helps keep your business compliant as well. Some regulations require documents and/or data to be discarded in a certain time frame.

Documentation of the shredding service’s arrival and completed jobs protect your business. In the unlikely event of a lawsuit or accusation, you can prove you are following document and data destruction compliance practices.

The One-Time Purge

What if your business doesn’t have a great need for regularly scheduled shredding or data destruction? You can schedule a one-time purge of all documents and data.

A NAID certified office shredding service can come to your business once a week, month, or year.

This may be especially helpful if you don’t have a lot of sensitive information. Some businesses need to store documents and data to stay compliant with laws and regulations. In these cases, a one-time shredding and data destruction is an excellent solution.

The Proof Is in the Certificate

Any professional document shredding service should give you a Certificate of Destruction. This states that your documents and/or data have been destroyed. They are considered 100% irrecoverable.

Any company can sign a piece of paper claiming they have destroyed your documents. This is may not be considered a legitimate Certificate of Destruction.

A NAID AAA certified office shredding service will issue a Certificate of Destruction as a standard practice. Services that are not NAID certified shouldn’t be trusted to issue a legitimate Certificate of Destruction.

NAID has a strict code of ethics. NAID certified office shredding services should adhere to these same standards. A Certificate of Destruction from a NAID certified company is solid proof you’re shredding the right way.

Make Sure It’s Green

Disposing of shredded documents doesn’t seem too complicated. But what about other items such as returned merchandise, technology, or devices you don’t need? Each city has different regulations for the disposal of electronics and other uncommon items. Many landfills won’t accept electronics. If they do, they’ll likely set a limit on how many you can drop off.

Office shredding services are able to dispose of all materials in an environmentally friendly manner. Make sure whomever you decide to partner with is green. You can ask about their disposal practices if you’re uncertain.

As a business owner, you can feel good about choosing an environmentally conscious service. This also takes the burden of finding many different product disposal regulations off of you.

Which Office Shredding Service Is Best?

As with most services, you have options. Before you select an office shredding service, ask yourself the following questions.

  • Are they NAID AAA certified?
  • Do they provide a Certificate of Destruction?
  • Will they come to your location?
  • Are they environmentally conscious?
  • Do they allow you to view the entire shredding process?
  • Will they destroy other things besides paper? If so, what?
  • Are they knowledgeable about current data laws?

Asking the right questions to an office document shredding service is important. After all, you’re entrusting them with sensitive information.

If the company seems annoyed or put off by your questions, they may not be the right fit for you.

Ask For Testimonials

If you’re still not sure who to select for shredding office documents, ask the company to help. Request testimonials from others who have used their document shredding service.

Ask your colleagues who they use for document shredding. Those with similar businesses are a great resource. Find out what they like (or don’t like) about their document shredding service.

Choose The Office Shredding Service That Fits

The people at IntelliShred are here to answer those questions for you. We are more than just an office shredding service. We will dispose of almost any office material in an environmentally friendly way.

Unlike some other big-name companies, we come to your location. We invite you to watch the entire shredding process from A to Z. At the end, we’ll provide you with a Certificate of Destruction. We want to leave you with the peace of mind provided by a job well done.

Set up recurring visits or a one-time purge. We will work with your schedule. If we aren’t on time, your office document shredding service is free! Read our client testimonials, check out our website, or give us a call today at 1-866-747-3360. We look forward to working with you.

X-Ray Disposal

According to the laws in most states, patient X-rays are supposed to be kept on file for seven years after the last date of treatment—the same requirement as for patient records. In general, healthcare providers are aware that minor patient X-rays need to be retained until the patient reaches age 25.

X-ray disposal is crucial to maintaining a patient’s privacy – especially their health information. However, because of patient privacy laws and EPA regulations, you can’t just throw X-rays in the trash. X-ray films must be destroyed in order to protect a patient’s health information.

There have been several recent amendments to the Health Insurance Portability and Accountability Act (HIPAA) under the Health Information Technology for Economic and Clinical Health (HITECH) Act. These changes mandate that there be a more secure disposal of protected health information (PHI). The regulations behind HITECH state that all PHI, including all X-ray films, be securely destroyed before being disposed of.

HIPAA states that the responsibility of X-ray disposal falls into the hands of the physicians or health care facilities. Physicians or health care facilities can choose to have X-ray disposal either on-site or off-site, but it must be executed in a manner which protects the patient’s confidential information.

Other state-level rules and regulations may vary across the country and penalties for non-compliance can be harsh. It’s been noted that in some states, they mandate that there should be a notification and response from patients before the destruction of their X-rays. Before you begin moving towards destruction, it is extremely important to understand and adhere to your state’s regulations regarding X-ray disposal.

There are several methods of X-ray disposal. They include shredding, burning, or pulverizing them so they become unreadable and can’t be reconstructed. Small office shredders are certainly not fit for destroying X-rays and the films have hazardous material that cannot be legally disposed of in landfills.

There’s another reason X-rays should be properly destroyed. Dental, medical and veterinary X-ray films can cause harm to the environment if they are not disposed of in the right way. These films or remnants of them should not be disposed of into the waste stream as they contain silver, which is a heavy metal that can contaminate the environment.

The most secure way to destroy X-rays is to hire a professional services, like our commercial shredding services. Utilizing this type service is the most efficient and cost-effective way to destroy X-rays and other important health documents or records. These services can be customized to meet your destruction needs, but should also include a HIPAA Business Associate agreement and an immediate certificate of destruction.

x-ray disposal filmRecycling Personal X-Ray Film

While doctor offices and hospitals are required to dispose of x-rays properly, people who received copies of their x-rays may not know that they can’t throw them in the trash. Recycling x-ray film is a good way to protect your identity, but it’s also good for the environment. If you have old x-rays taking up storage space in your house, it may be time to recycle them.

Even if you think you don’t need your old x-rays anymore, contact your doctor to confirm that you can destroy them. If you plan to move or change doctors, it may be in your best interest to keep your x-rays to share with your new doctor. If your injury is connected to a lawsuit, you may need to keep your x-rays for legal purposes.

If your doctor says you no longer need them, they may offer to dispose of your x-rays for you. You can also remove your personal information from the x-ray and donate it to a school. Otherwise, the best way to know your information is safe is to dispose of your x-rays yourself.

You may think you can run your old x-ray through your home shredder, but the materials in x-rays can destroy your shredder. X-rays are made from PET plastics and silver, which are toxic in certain quantities. Many states legally require the proper disposal of x-rays since they can cause significant harm to the environment.

Disposing of x-rays goes beyond shredding them. The materials used to make x-rays are valuable. If you’re interested in protecting the environment, recycled x-ray film can be used for future x-rays once all personal information is destroyed.  Working with a document elimination company is the best option to get rid of your x-rays in an environmentally-friendly way. That’s why we offer one-time document shredding services to help you get rid of your x-rays responsibly.

Call Us For X-Ray Disposal Today!

IntelliShred is a leading professional shredding company that maintains HIPAA & HITECH compliance. We will ensure that your patient’s healthcare information is fully-protected by destroying and disposing of your X-rays. Upon completion, we will give you an official “Certificate of Destruction” for your records. Our fleet of high-tech, mobile shredding trucks will shred your confidential X-rays right at your location. We provide X-ray disposal services to medical offices and medical providers in the tri-state area.

For more information on how we can assist you, please contact us today.

Secure document destruction is vital for destroying sensitive documents such as medical documents that fall under HIPAA legislation. When you’re hiring a document destruction service, you need to be sure that they’re up to the task. How can you figure this out?

In this guide, we’re going to take a look at some questions that you should ask a secure document destruction service that you’re thinking of hiring to work out if they’re right for you. Are you ready to find out more and make the right choice? Read on.

1. Do You Have NAID AAA Certification?

One of the best questions you can ask is whether the company has been certified by the National Association of Information Destruction (NAID). The NAID is a world-leading trade organization for the document destruction industry.

To get AAA certification from the NAID, the company needs to be found to be in accordance with their guidelines. These strict guidelines touch upon a wide range of areas, including:

  • Hiring protocols
  • Operational security
  • Their information destruction process
  • Insurance coverage

If a company doesn’t pass an audit by the NAID, it may not be up to the task of dealing with your confidential information.

2. What Information Types Does Your Destruction Service Work With?

You need to pick the right destruction service for you. While almost every service deals with documents, if you want to destroy old hard drives and backup tapes, not every company can help you. This question will help you decide if a potential vendor has the ability to offer a comprehensive electronic shredding solution. Deleting or overwriting these devices still leaves your data vulnerable to unauthorized access. Besides destroying your paper records, the right shredding and destruction partner will also shred your media onsite.

If you’re looking for a service that does both, ask around and find a company that is experienced in dealing with paper documents and electronic waste.

3. What Types of Security Does Your Company Employ?

Security is vital in the destruction industry. It doesn’t only involve how your documents are handled at the destruction facility either. You need to ensure that there is a good level of physical security at the facility to prevent any document or electronics theft. Usually, if the secure document destruction service is worth hiring, they will make security a top priority. Their employees should have signed a confidentiality agreement, gone through extensive background checks and have participated in extensive training to do their job. Employee security is absolutely crucial – be sure the company has hired ethical people by asking about their hiring process.

You should also ask about the security that is involved with pickup. What security measures does the company take when its employees pick up your sensitive information?

4. How Will You Destroy My Information?

It’s worth finding out exactly how your information will be destroyed. Some measures are more secure than others and this applies to both electronic and physical documents. You should feel confident that your sensitive information is being destroyed or recycled safely and securely. Typically, vendors will give your office few bar-coded collection bins so that employees can easily drop in documents. When the bin is full, the vendor sends someone to scan each bin to record the fill level. Then, if the vendor has a mobile shredding truck, documents are shredded on-site. If not, the bins are transported to a secure shredding facility.

We would recommend asking about their destruction methods then researching them to ensure that they meet your standards.

5. Will You Provide Proof of Destruction?

You want to ensure that any destruction service that you hire gives you proof of destruction. If they can’t prove that they’ve securely destroyed your information, you may be left wondering whether your items were really destroyed at all.

Many companies will offer you a certificate of destruction after your information has been destroyed, which is well worth having.

Whatever vendor you choose, be sure that they offer mobile shredding services. Sometimes, with off-site shredding, the transporting of your documents from your office puts them at a higher risk of being lost, misplaced or getting into the wrong hands. There are shredding companies that provide mobile, on-site shredding, as well as emergency shredding services. Make sure you choose the right vendor for the needs of your company.

How We Can Help You

If you’re looking to hire a professional and expert destruction service, we can help you. We have a lot of experience in destroying documents and electronic waste and would be happy to help you.

For more information about our services or pricing, please get in contact with us.

IntelliShred has years of expertise in secure document destruction – we’re NAID certified and we’re able to successfully help companies protect confidential information. Contact us today to find out more about how we can help your business.

Scheduled Shredding Services

Although many companies invest in digital security systems to safeguard their private information, there is still a continued need for the protection of sensitive information that is stored on tangible paper documents. Unfortunately, this need can sometimes go overlooked or undermanaged, costing the company valuable time, money, and productivity. In some cases, proprietary information such as trade secrets, product formulas or recipes, and financial records have been stolen or compromised, doing enormous damage to the company.

Today’s businesses must hire commercial paper shredding companies to ensure their information is destroyed properly. Thorough, scheduled shredding isn’t a tedious practice, it’s a vital part of data security, and can save your company valuable resources. At IntelliShred, we can provide you with the document destruction services you need to clear out space, improve employee productivity and most importantly, protect the valuable information you’ve accumulated to keep your business secure. The list is not exhaustive, but here are three benefits you’ll gain from our services.

There are many benefits to hiring a mobile shredding company that offers regularly scheduled shredding services:

  • Productivity – Time is money as the saying goes, and in today’s demanding business environment, it’s never been more true. Employees are required to produce results at unprecedented levels, and if they are forced to spend their time on paper shredding, they won’t be able to devote their energy to the projects you need to achieve maximum productivity and profit. With IntelliShred, you can let us handle your regular shredding needs so you can get back to work.
  • Protection – From the Health Insurance Portability and Accountability Act to the Fair and Accurate Credit Transactions Act, we’re familiar with the laws surrounding information security, and we’re able to destroy your documents according to all government regulations so that they are completely irrecoverable. A shredding service can help your company regularly maintain compliance with all of the regulations surrounding information and privacy. The Health Insurance Portability and Accountability Act (HIPAA), the Fair Trade and Accurate Credit Transaction Act (FACTA), and Gramm-Leach-Bliley (GLB) all enforce federal standards on privacy of confidential information. Shredding on a regular basis ensures you will meet all the privacy protection standards. From locked document containers to tracking systems that monitor your documents as they are handled, we provide multiple security measures to ensure that all information security rules are followed, thus saving you the cost incurred by potential violations. We will also give you a certificate of destruction to verify that you have adequately shredded your documents, protecting you from costly liability claims.
  • Profit – One way or another, companies that produce large quantities of documentation are going to have to dispose of their data. The space required to store accumulated documents, the time taken for employees to properly dispose of them, and the cost of adequately disposing of their paper is all much more expensive than our low-cost scheduled shredding services. We will develop a weekly, bi-weekly, or monthly shredding schedule based on the needs of your business, and our scheduled shredding services will keep your office space clutter-free and running smoothly, at an affordable cost to you.
  • Reducing liability – Regularly scheduled shredding services save you from paying your employees overtime. It allows your current employees to be more efficient and productive so they can continue to focus on more important business matters. In order to start with this type of service, the provider will install document collection containers within your office space, allowing employees to discard items in a secure fashion. These containers are then emptied according to your customized schedule and your documents are then shredded safely and securely.
  • Protecting your business reputation – Most businesses rely on their good reputation to maintain a constant flow of customers. When documents are not properly destroyed, they may fall into the wrong hands and this could affect your company’s reputation. To manage the negative PR could cost you hundreds, if not thousands of dollars – that’s money out the window! Your clients, your employees, and possibly your whole community will no longer trust your business practices.

It’s best to find the right professional for the job – make sure the one working for you is screened, uniformed and has experience in shredding and destruction. Typically, customers choose to have the shredding done at their business location by a mobile shredding truck, but it’s also possible to have the items transported to a secure warehouse where the shredding is executed.

IntelliShred has been servicing the tri-state area for over two decades. We hire only the best technicians for our shredding and destruction teams and we pride ourselves on how dedicated they are. Our customers continue to shred with us again, and again and we’re happy that they know we’ll help them relieve the burden and stress that comes with this important task. As part of our services, we will:

  • Protect Your Confidential Information
  • Ensure Compliance with HIPAA, GLB & FACTA
  • Provide High Security On-Site Shredding
  • Offer Flexible Scheduling
  • Save you money – our regularly scheduled shredding services cost less than $2.00/day!

From freeing up your employees to do more productive work, to protecting yourself from security breaches and ensuing legal violations, to clearing out space and finding a more cost-effective way to dispose of your documents, the benefits of regular shredding are so numerous that the only question to be asked is: why would you dispose of your documents any other way? Our scheduled shredding services are both affordable and professionally handled, and our customized shredding appointments may even save you money on our own services. So, if you need a safer way to protect your sensitive information and want to save on time, money and resources, start by letting IntelliShred handle your scheduled shredding needs!

With a shred-all policy, you destroy all your business documents when they are no longer needed. The alternative is selective shredding, where employees determine which documents need to be shredded. All businesses handle sensitive information, so whether to use selective shredding or a shred all policy is a discussion all managers and owners need to have.

Confidential information includes personal information, account details, and other basic business records. When no longer needed, this information needs to be destroyed securely to avoid the risk of it being compromised. The loss or theft of customer information can have severe repercussions, including loss of reputation or trust, legal issues, and severe fines as a result of not complying with data protection regulation.

A shred-all policy appears to have the edge over selective shredding for most businesses. Here are some of the benefits of utilizing secure document shredding for all of your unneeded documents in your business.

Advantages of a Shred-All Policy

  1. Efficiency. A shred-all policy reduces the burden on staff regarding decision making. Having to decide what needs shredding and what doesn’t takes up valuable time and energy, leading to decision fatigue and potential errors. By removing that decision-making process, you can free up your workers to get on with their core roles.
  2. Effectiveness. By shredding every document the business no longer needs, there is less chance for something critical to slip through the net. Instead of risking mistakes every day, shredding all unneeded documents reduces the possibility of human error and ensures that no confidential data will end up in the wrong hands.
  3. Fairness. Making individual workers responsible for a company’s data protection is a burden. A shred-all policy prevents any one person from being to blame for the loss of confidential information. All workers should work together and share the responsibility to ensure the security of data.
  4. Staff training. It’s easier to train staff to shred everything than it is to explain how to identify truly critical confidential and sensitive information. A shred-all policy simplifies the workday and training procedures.
  5. Compliance. Shredding everything means that you are not taking chances with compliance. Breaking laws that govern the protection of private information, such as the Health Insurance Portability and Accountability Act (HIPAA), can incur severe fines, even if the violations are accidental.
  6. Space. Shredding unneeded documents saves money that would otherwise be used on storage. Many businesses use expensive office space or storage units to maintain old files. Shredding them freeze up valuable real estate that could be used more effectively and profitably. The use of storage units could be reduced or eliminated.
  7. Cost. You may find the cost of shredding everything is not much more than the cost of shredding only your critical information. By shredding everything, you streamline your processes and clear the decks in one fell swoop. Get in touch with us for a quote to see the potential cost savings a shred all policy.

In our experience, a shred-all policy has significant advantages over selective shredding. If you would like to talk about adopting a shred all policy, we can help you make it happen and facilitate the transition. You will be certain that everything is destroyed that we have destroyed everything securely, removing the worry that things may slip through the net.

We will help you implement an effective shred all program. Get in touch with our professional team for helpful, friendly, expert advice, and a quote with no obligation.

There are so many challenges companies may have to overcome these days – facing identity theft should not be one of them. The most effective way to protect individuals and businesses from theft is to hire a professional document disposal company to shred and destroy any confidential information.

Corporate identity theft can easily occur in the following ways:

  • Unprotected documents stolen from work by employees or staff
  • Data breaches and digital theft due to lack of cybersecurity protection and firewalls
  • Pickpocketing wallets, checkbooks, stolen paper mail from unlocked offices or desks
  • Confidential information directly taken from the trash or recycle bin

You are required by law to dispose of all of your documents properly. States have set up specific laws about what information needs to be removed from the file before you can dispose of it. You need to either black out all personal information, including social security numbers, account numbers, names, addresses and phone numbers or you need to shred the documents.

These are the key privacy regulations you need to be familiar with:

  • The Health Insurance Portability and Accountability Act (HIPAA) This law requires that healthcare industry professionals responsibly shred discarded patient information
  • The Fair and Accurate Credit Transaction Act (FACTA) of 2003 was established to help reduce the risk of identity theft by requiring responsible shredding of discarded customer information
  • The Gramm-Leach-Bliley Act (GLBA) This law requires banking and financial institutions to consistently protect the privacy of consumer data.

It’s essential for your business to establish a document disposal process. Train your employees so they have a good understanding of how you wish to manage document destruction and disposal. There are several state and federal laws which insist that you safeguard private information for your employees and customers. In order to remain compliant with these regulations, you must frequently destroy confidential and obsolete business information. It’s best to schedule a specific time each year or each quarter to sort through your documents in order to determine which ones should be destroyed.

Having a process in place helps you organize your current documents when it’s time to dispose of them. It’s key to have a good understanding of which documents you should permanently keep in your office, which ones need to go into storage, and which ones you can dispose of. For instance, if you have used the document or file in the last six months, you should keep it. Old business contracts and legal documents can be stored in a locked office or cabinet on-site. It’s absolutely crucial that medical records should be kept longer than a sales projections and other files. Old hard drives should also be properly destroyed, which can be achieved through on site hard drive destruction services.

Hiring A Document Disposal Company

When you hire a professional document disposal company, be sure they are certified by the NAID and that they have trained their technicians at the highest level of proficiency. When you shred on-site, a Certificate of Destruction should be provided by your document disposal company once the job is complete. This is proof that your sensitive documents were completely destroyed using proper methods, according to the highest standards in the industry.

IntelliShred has been servicing the tri-state area for over two decades. We hire only the best technicians for our shredding and destruction teams and we pride ourselves on how dedicated they are. Our customers continue to shred with us again, and again and we’re happy that they know we’ll help them relieve the burden and stress that comes with this important task. As part of our services, we will:

  • Protect Your Confidential Information
  • Ensure Compliance with HIPAA, GLB & FACTA
  • Provide High Security On-Site Shredding
  • Offer Flexible Scheduling
  • Save you money – our regularly scheduled shredding service costs less than $2.00/day!

Contact us today for more information on our services. We’re happy to answer your questions!

Most companies today are faced with many different types of risks. The most prevalent ones are identity theft and data breaches. Every business has proprietary information stored that is essential to their success. Theft for competitive gain is hard to combat and if proprietary information gets into the wrong hands, it could potentially damage your business. Whether it’s sabotage, stealing marketing ideas or special formulas for products, destruction is a wise investment.

Document Destruction Service

It’s wise to ensure the companies with whom you do business also have a data security and destruction policy in place. Protect your data by assessing your internet connections and device security. Train your employees to be weary when they respond to digital communications so you can be sure your private data stays secure and remains uncompromised.

Whether it’s paper documents or digital media, destruction of your confidential materials must be handled in the proper way. There are specific shredding and media destruction policies, as well as data protection rules and regulations. These laws extend beyond the actual destruction process and include the entire process of collection, staging, transport, processing and disposal. It’s crucial that your company maintains a constant purge of its confidential information – and the safest, fastest, most economical way to do that is to hire a professional document destruction service.

When you hire a professional document destruction service, be sure to find one that offers on-demand and on-site shredding services. This is the most convenient way to ensure that your confidential information is destroyed in a safe and secure manner. At IntelliShred, we even offer same day shredding services.

Mobile or on-site shredding happens specifically at your location and only at your convenience. It’s not necessary for you to worry about who will be transporting your confidential data to another location so it can be destroyed. These high-tech mobile trucks are capable of shredding a large volume of paper in an hour, saving you time and money.

Typically, the on-site shredding is done with your direct supervision and with the help of a camera, which closely monitors the process, so that everything is being destroyed properly. Afterwards, the service technician should be able to provide the proper documentation (certificate of destruction) which confirms the job has met compliance standards.

When you set up a recurring schedule with your shredding service, lockable bins will be left in your office. Once they are full, trained shredding service professionals will collect their contents and repeat the on-site shredding process without interrupting your staff.

There are specific federal and state privacy laws that companies must abide by when dealing with their confidential information. Failure to meet federal privacy protection requirements can result in fines and/or criminal penalties. An on-site document destruction service can help you remain compliant to the following regulations:

  • Health Insurance Portability and Accountability Act (HIPAA)
  • Fair and Accurate Credit Transaction Act (FACTA)
  • Gramm-Leach-Bliley Act (GLB)
  • Federal Trade Commission Red Flag Rules

IntelliShred is NAID certified and has full document destruction service capabilities. We have years of expertise helping our customers destroy their sensitive documents and digital media storage devices. Contact us today for more information on how we can help you.

Paper Shredding Bins

In any organization, important paper documents tend to accumulate over time. At some point, their use will expire and they will need to be disposed of or destroyed. Most companies assume that it’s less expensive to purchase a small office shredder and do their own shredding, but there are other major costs associated with that choice.

The best solution to this paper problem is to purchase lockable paper shredding bins and contract with a professional shredding and destruction service. When you have several hundred pounds of paper to shred at once, it makes sense to collect it in a safe and secure way and then have it shredded more efficiently.

Locked paper shredding bins can be strategically placed in an office to help manage the collection of confidential paperwork. This sensitive material goes directly into secure bins so that it does not get into the wrong hands. When it’s time, these documents are collected from the special tamper-proof containers and shredded by a mobile shredding truck on-site, safely and securely.

Lockable paper shredding consoles are a smart, efficient and cost-effective way to demonstrate that your company places a priority on protecting information. Choose the appropriately sized console to help you build a safer and more productive office environment.

Why not use a small office shredder instead?

When you buy a small office shredder, the process becomes more costly and is not as safe or secure. First of all, you’ll need to have an employee operate the shredder, and that takes time away from their productivity. Secondly, the more you use the shredder, the more it will deteriorate and become less dependable. With time, it will also jam more often and need maintenance or repairs.

When the documents you’re not shredding pile up and are not stored securely, it creates a huge security risk. With hiring a purge shredding service, you have the peace of mind that your confidential information is properly destroyed and disposed of.

You are hopefully confident that your employees are trustworthy, however, there’s always a chance they may accidentally discover confidential information if it’s not stored properly. That’s why having a locked paper shredding bin is more secure – it will help avoid this issue.

Remaining compliant with HIPAA regulations

In order to remain HIPAA compliant, the law requires certain documents that contain personal or sensitive information to be completely destroyed. By keeping this information locked in paper shredding bins, you help your organization avoid thousands of dollars in penalties and fines.

Hiring a professional shredding service will help protect the information you’re responsible for keeping. Employees can simply drop any sensitive documents in the bin and when it’s time to shred, the qualified technician will remove it in the proper fashion. The paper will be dumped into the hopper of an industrial truck-based mobile shredder and then seconds later it will be destroyed. When the shredding job is complete, the technician will issue a certificate of destruction as proof of HIPAA compliance.

It’s always recommended that companies put procedures in place to handle sensitive documents with confidential information. Part of that includes purchasing locked paper shredding bins to collect it all.

IntelliShred can help destroy your paper documents in a safe, secure manner. We have storage bins of all sizes available for our customers use. Please contact us today to learn more about our shredding and destruction services.

Recall Destruction Services

No matter how large or small, every manufacturer at one time or another is faced with a recalled product. Whether it’s a truckload or warehouse full of defective, returned or outdated merchandise, or something that lacked the right specifications. As with the proper disposal of e-waste, it’d be smart to reuse, or recycle the product in some way, however, it may not be possible to send a product to a recycler in every recall situation, because the process is not secure enough to protect your brand.

There are millions of dollars spent every year by manufacturers to protect their brand name and identity. When companies are faced with a product that has been recalled, it’s recommended that they involve certified recall destruction services. They can help you avoid the risk of corporate identity theft, or some kind of further injury to your organization’s reputation.

Certified recall destruction services are specially equipped to handle the destruction and disposal of recalled products. Their process is securely and efficiently executed and they typically will provide you with a certificate of destruction to be sure all regulations and approved destruction methods were used.

Here are the four most important reasons why recall destruction services are the best option for recalled products:

It will protect your brand.
Protecting your brand involves so much more than copyrights and trademarks. If your company has recalled products that did not meet quality standards, if they are not destroyed, they could end up on the grey market. When grey market products appear for sale, they can mislead your customer, ultimately damaging your reputation. Some specific items that should be destroyed are medical uniforms with embroidered logos, any damaged goods, discontinued products, manufacturing overruns, promotional merchandise, seized counterfeit products, and products with outdated packaging.

It’s the best way to limit liability.

It’s true that your company could be liable for defective and expired products. Destroying these products helps limit your company’s exposure to significant liability. Recalled products which no longer meet regulatory standards or standards of quality should be destroyed. In the U.S., the agencies responsible for overseeing product recalls are the Food and Drug Administration (FDA), the National Highway Transportation Safety Administration (NHTSA) and the Consumer Product Safety Commission (CSPC).

Manufactured products that are most often recalled include:

  • Cosmetics and Perfumes
  • Handbags and women’s accessories
  • Media including counterfeit movies and music
  • Clothing
  • Shoes
  • Jewelry
  • Counterfeit licensed goods from movies or sports leagues


Save proprietary information from getting into the wrong hands.
In this digital age, recalled or obsolete media products need to be destroyed to avoid disclosure of proprietary information or confidential data. Most electronic products contain embedded memory and the information stored there can be easily retrieved with special software. Trade secrets, formulas and prototypes could find their way to your competitor if these digital storage devices are not destroyed.


Achieve compliance with regulations on hazardous waste.
Maintaining compliance is essential for those companies that work with hazardous chemicals or toxic substances. They require their own special handling to protect themselves from the standards and regulations of the EPA. Secretly disposing of blemished, defective or expired products that contain hazardous chemicals could increase the risk of liability. In order to meet state and federal regulations, companies should look for disposal or recall destruction services which offer a certified process and are familiar with hazardous waste and recycling regulations.

These certified recall destruction services will maintain tracking and security throughout the destruction and disposal process. They typically provide photographic or video evidence so can be sure that your disposal is handled in a secure, efficient and environmentally safe way.

IntelliShred has spent two decades helping local businesses handle the destruction and disposal of their recalled products. We take pride in our confidential data destruction and shredding services that we offer. Our commitment to the highest ethical standards and practices, and outstanding, personalized service is unmatched by our competitors. We are members of the National Association for Information Destruction (NAID) and we have consistently achieved AAA Certification – the highest level of security in the shredding industry. Contact us today for more information about our services.

Mobile Shredding Company

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In today’s world, paper documents and digital storage devices store confidential information for businesses around the globe. It’s crucial to have this information protected and when it’s no longer useful, businesses must shred and destroy these items properly to avoid fines, penalties and even lawsuits.

Most businesses believe that hiring a mobile shredding company will be too expensive for their budget. They think it’s cheaper to have an internal employee sit next to a small office shredder and on a daily basis, spend at least an hour or two shredding. A mobile shredding company is indeed the most cost-effective and secure way to shred and destroy your sensitive information.

There are several reasons why hiring a mobile shredding company is essential:

  1. Information Security & Safety: Using mobile shredding trucks will help your business eliminate the risk of identity theft. With mobile shredding and destruction services, there are cameras which will document the shredding methods to ensure they are done in a secure fashion. Your business will rest easier knowing that your information was safely destroyed.


  1. Compliance with State & Federal Regulations: Because the mobile shredding service is executed on site, in front of your eyes, they will provide you with an official Certificate of Destruction. This certificate can be used to prove that your business has remained compliant with state and federal regulations.


  1. Your Employees Will Remain Productive: It’s common for any quality mobile shredding and destruction team to come directly to your location to handle the whole process on site. Having a third-party manage this time-consuming work helps your employees remain productive and keeps their focus on more important work.


  1. Saving Time, Energy & Trees: Mobile shredding companies can save the environment most effectively. These companies typically have advanced shredding and destruction equipment that can handle larger jobs in a faster timeframe. When a business chooses mobile shredding, the methods in which they process paper helps save time, energy and in turn, trees. These mobile trucks are always ready to haul your shredded materials to a recycling plant.


  1. Most Cost-efficient Method: There are always higher costs associated with doing the shredding and destruction internally. It’s more expensive to use a small office shredder because it’s not reliable and it has to be consistently maintained and repaired. If you hire a professional shredding service, the cost per shred will be less – instead, the shredding service will have to take on the costs of maintaining their equipment.


IntelliShred has been a high-quality mobile shredding company for over 20 years. Our team of shredding and destruction experts will be able to answer all your questions and help alleviate the burden of eliminating your confidential and sensitive information. We help our customers consistently shred and destroy paper, hard drives, CD’s and DVD’s, Video Cassettes, Microfilm, Microfiche and more. Contact us today to learn more about our services and let us help you purge your business materials.