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What Are Certified Product Destruction Services?

Certified Product Destruction

It’s not rare that product manufacturers or packaging companies end up with a warehouse full of products or components that they are no longer able to sell. Sometimes it’s because of a product recall, a recent legal action or even a change in manufacturing standards.

It’s important that companies have secure, cost-effective solutions for destroying these items. To protect their brand, trademark or copyright, companies should choose highly-qualified vendors for certified product destruction services. It’s a wise choice to keep branded items from ending up in the wrong hands and ruin the company’s reputation.

Without destroying these products, there is a high risk for a brand-named business to falter. Sometimes these products can appear on the “grey market” and that would create increased liability, brand erosion, and millions in legal costs. It is necessary that companies procure a certified product destruction option to protect their brand identity.

Certified product destruction is the process of destroying or disposing of these leftover products. Typically, these services ensure destruction of these leftover products so they will not be used illegally.

For some companies, there are concerns over disposing of certain media products, like digital devices, films, or paper documents. These items should not be disposed of, they should be destroyed properly to avoid disclosure of confidential details or data. Electronic products usually contain embedded memory with quickly duplicated software. They should also be destroyed to protect your trademarked or patented designs from getting into the hands of your rivals.

Whatever type of vendor you hire for the job, be sure they provide monitoring and protection throughout the whole destruction process. With valid proof of the destruction, they can guarantee that the products are indeed destroyed. Be sure to look for companies that provide the appropriate paperwork, including a certificate of destruction, as well as, photographic and/or video evidence of destruction.

It’s not always easy to hire a vendor that’s experienced in this area, has the proper destruction equipment, and will provide you with the best price. But here are some things to consider when searching for a certified product destruction vendor:

  • Trustworthiness – are there good references from previous clients?
  • Are they experienced and licensed properly?
  • Be sure to understand the disposal plan for e-waste destruction and that it’s legal
  • Are they going to provide evidence of the entire destruction process?
  • Does the facility have 24/7 surveillance for their storage area?
  • Will they provide you with certification that the destruction has been completed properly?

IntelliShred’s certified product destruction services have been helping customers destroy paper, floppy drives, CD’s and DVD’s, Video Cassettes, Microfilm, Microfiche and many more products.

We provide a certificate of destruction, and a green solution for the disposal of your destroyed material. Our on-site team will come to your location to perform the destruction with our mobile trucks. Our trucks have all the necessary equipment and tools to efficiently and securely destroy or remove your items.

Contact us today for more information on how we can provide certified product destruction services for your business.

Do You Need Shred Containers?

A company’s future success depends on many smart business decisions over the course of its lifespan. Although most choices are made with short-term cost savings in mind, there are a few with significant long-term savings that should be considered. For example, hiring a professional shredding service and purchasing secure shred containers should be essential for every size business.

No matter the industry or type of business you’re in, you will definitely need to remain compliant with privacy laws. If confidential information that exists in document form is not properly destroyed, it can get into the wrong hands, which would make your company liable for identity theft.

Small office shredders cannot adequately destroy your documents with sensitive data, so hiring a professional shredding service is always recommended. Small office document shredders tend to have many flaws, leaving your business at risk for legal issues.

Hiring a shredding service keeps you from having to train your staff on what needs to be destroyed and what doesn’t. Typically, a shredding company will also give you a certificate of destruction to prove the information was properly destroyed, ensuring the privacy of your clients.

There is another smart purchase every company can benefit from – secure shred containers. There are two types of shred containers, the first is only meant to collect on a daily basis, and the others are meant to store paper for longer periods of time.

  • Shredding Console
    This storage container is as large as a recycle bin, but its design is more attractive for the office environment. There’s usually a mechanism for locking and it typically holds 100 pounds of paper.
  • Secure Shredding Bin
    This size shred container holds just over 350 pounds of paper, and its strong security ensures that confidential documents are easier to contain and transport.

There are regulations which govern secure shred containers – the guidelines exist under American National Standards. Buying high-quality bins is important, because inferior plastic bins will have a significantly shorter lifespan. There are several manufacturers which produce high-quality resin, injection-molded, shred containers. Regardless of which type of bin you use, you should be sure to purchase some kind of storage for confidential documents. Your shredding service provider can also recommend which one is best.

IntelliShred provides both mobile shredding services and secure shred containers for businesses. Our state-of-the-art trucks come directly to your location and destroy your hard drives and other materials on site. We are committed to saving the environment, so we can deliver destroyed materials to the proper metal and electronics recycling center.

We are certified by the National Association for Information Destruction (NAID), a trade organization which provides a voluntary certification program for member companies that provide information destruction services. IntelliShred has earned the NAID’s AAA Certification and we only send electronic waste to certified e-waste recycling companies that comply with federal and state regulations.

We’re happy to serve our customers – contact us today for more information on our services.

X-Ray Disposal

According to the laws in most states, patient X-rays are supposed to be kept on file for seven years after the last date of treatment—the same requirement as for patient records. In general, healthcare providers are aware that minor patient X-rays need to be retained until the patient reaches age 25.

X-ray disposal is crucial to maintaining a patient’s privacy – especially their health information. However, because of patient privacy laws and EPA regulations, you can’t just throw X-rays in the trash. X-ray films must be destroyed in order to protect a patient’s health information.

There have been several recent amendments to the Health Insurance Portability and Accountability Act (HIPAA) under the Health Information Technology for Economic and Clinical Health (HITECH) Act. These changes mandate that there be a more secure disposal of protected health information (PHI). The regulations behind HITECH state that all PHI, including all X-ray films, be securely destroyed before being disposed of.

HIPAA states that the responsibility of X-ray disposal falls into the hands of the physicians or health care facilities. Physicians or health care facilities can choose to have X-ray disposal either on-site or off-site, but it must be executed in a manner which protects the patient’s confidential information.

Other state-level rules and regulations may vary across the country and penalties for non-compliance can be harsh. It’s been noted that in some states, they mandate that there should be a notification and response from patients before the destruction of their X-rays. Before you begin moving towards destruction, it is extremely important to understand and adhere to your state’s regulations regarding X-ray disposal.

There are several methods of X-ray disposal. They include shredding, burning, or pulverizing them so they become unreadable and can’t be reconstructed. Small office shredders are certainly not fit for destroying X-rays and the films have hazardous material that cannot be legally disposed of in landfills.

There’s another reason X-rays should be properly destroyed. Dental, medical and veterinary X-ray films can cause harm to the environment if they are not disposed of in the right way. These films or remnants of them should not be disposed of into the waste stream as they contain silver, which is a heavy metal that can contaminate the environment.

The most secure way to destroy X-rays is to hire a professional services, like our commercial shredding services. Utilizing this type service is the most efficient and cost-effective way to destroy X-rays and other important health documents or records. These services can be customized to meet your destruction needs, but should also include a HIPAA Business Associate agreement and an immediate certificate of destruction.

IntelliShred is a leading professional shredding company that maintains HIPAA & HITECH compliance. We will ensure that your patient’s healthcare information is fully-protected by destroying and disposing of your X-rays. Upon completion, we will give you an official “Certificate of Destruction” for your records. Our fleet of high-tech, mobile shredding trucks will shred your confidential X-rays right at your location. We provide X-ray disposal services to medical offices and medical providers in the tri-state area.

For more information on how we can assist you, please contact us today.

Data Destruction Service

Isn’t it nice when your business is thriving to the point that you outfit your office and employees with new computers, printers, monitors and the like? Now, you have a problem though. What do you do with all your old computers that are no longer needed?

You could just throw everything in a closet and hope for the best, although you’ll eventually need that space for something else. Are you thinking of tossing old hardware into the garbage? There are laws against doing things like that, especially if you are a business. Heavy fines could be coming your way.

Don’t be one of the more than 53% of businesses that haven’t used a professional service to destroy old paperwork, documents, hard drives, USBs, or other hardware that contains sensitive information. The only way to ensure data is 100% removed is to have it completely physically destroyed from hard drives with a data destruction service.

 

Different Ways to Destroy Data

 

Document Shredding

In today’s world, there is always the threat of data breaches. This happens to companies of all sizes and it’s due to the fact that many businesses don’t properly dispose of important documents and other physical records.

The smartest data destruction service for documents is secure document shredding. You will want a company that handles that for you because attempting it yourself can lead to missed important pages or papers. On many occasions, employees feel they do not have the time to do the task properly and sensitive information becomes discarded and lost rather than destroyed.

With our disposal service, we start with disposal containers. These minimize the risk of unauthorized personnel gaining access to your company’s documents.

Our on-site shredding means that your documents are shredded right in front of you. Our guarantee means that 100% of your documents are unrecoverable. Our Certificate of Destruction means documents are disposed of in a safe manner.

Product Destruction

You know that confidential information exists in ways other than merely paper documents. There are other forms such as recalled goods, defective products, returned merchandise, out-dated products, and more, which make up a lot of material that accumulates in your offices and needs to be eliminated. You can’t just throw things like this away.

IntelliShred has the equipment, tools, and staff to get the job done for you. Our product destruction services include pick-up by specially trained representatives, a secure chain of custody as your products move through the destruction services, a Certificate of Destruction issued to you, and the knowledge that your products have been disposed or recycled in safe, environmentally-friendly ways.

E-Waste Services

Every business today operates on their computers, USBs, monitors, smartphones, printers and other electronic devices. Once you have electronic data stored on your office equipment, it is crucial that you have a way to destroy that data securely.

This is not something to undertake on your own. What you need is a professional data destruction service. We have the expertise to know which products can be recycled and which must be safely destroyed.

Products such as computers, hard drives, printers, monitors, servers, keyboards, and other electronic devices can be recycled through our data destruction service.

Products we destroy include CDs and DVDs, floppy drives, video cassettes, microfilm, microfiche, data tapes, and x-ray film. If left in places where others can use them, these items can fall into the wrong hands and become a security nightmare for your company.

Hard drives with company files that are not disposed of properly could expose sensitive information that can lead to a cyber attack against your business, the leaking of personal information, and loss of reputation for your business.

Information and data will help your business thrive, but don’t let information compromise your company. It is crucial that all e-documents be destroyed in accordance with compliance laws. Let us handle that for you for total peace of mind. Call us today for a quote or to learn more about our data destruction service. 1-866-747-3360

Mobile Shredding Services

In the digital age, there is sometimes still a need to use paper documents for interacting with your customers. Because this results in a large buildup of paper, shredding often becomes a necessity.

There are strict laws in place which require you to destroy client data, transactions or other sensitive information after a certain amount of time. These documents should always be handled and destroyed properly to prevent any information leaks and identity theft.

The most convenient and precise way to get rid of this paper is to hire mobile shredding services. Here are the main benefits of hiring such services:

  • PRODUCTIVITY: Using a third-party to handle the shredding process on site helps maintain your company’s productivity. There is no need to burden your staff with in-house shredding, compiling and transferring documents into bins and ultimately in small shredders which cannot handle high volumes. When you have mobile shredding services come to your door, your employees won’t have to stop their focus on the daily workload.
  • CONVENIENCE & COMPLIANCE: A mobile shredding truck will come to your office and shred your documents efficiently on site. They will also transport the remaining paper waste to be recycled. Shredding of personal information keeps a company compliant with state and federal regulations about how to destroy or handle personal information.
  • SAVING THE ENVIRONMENT: Paper still has an extremely high usage in daily business. Mobile shredding services are 10x more efficient than doing it the old-fashioned way. The shredding trucks have advanced equipment which handle huge volumes of paper in a short amount of time. Shredding and recycling protects more trees from being cut down and keeps landfills from not filling up as fast.
  • COST SAVINGS: The costs involved with shredding can be higher if you’re doing it yourself. Using a small office shredder is expensive because it has a direct electricity cost, repair cost, and also a disposal bag cost. Mobile shredding services are more cost effective because:
    • Shredding onsite saves money on transporting to a facility
    • Video monitoring provides an exact volume of shredded items
  • SAFETY OF SENSITIVE INFORMATION: Mobile shredding trucks can instantly eliminate the risk of information being reconstructed. Right before your eyes it’s securely destroyed and the truck will provide documentation for every shred they do.
  • THIRD-PARTY CONFIRMATION: Using IntelliShred service serves as independent confirmation that all your confidential documents are destroyed in accordance with company and federal privacy laws.

Intellishred’s mobile shredding services have been helping customers destroy and recycle paper, floppy drives, CD’s and DVD’s, Video Cassettes, Microfilm, Microfiche and more. Contact us today and let us help you purge your business materials.

Medical Records Shredding

Filling in a medical office can be an overwhelming task, especially when the doctor has many patients and files for patients that they are no longer seeing. For this reason, it is imperative to purge the files you no longer need; this will help you save time, money as well as free up space for other documents and other information.

Additionally, it is critically important to hire a reputable shredding provider to dispose of the records considering the sensitivity of the information in medical documents and the state guidelines on medical records shredding (see our article on HIPAA shredding).

Medical records shredding will contribute to a greener planet, reduce liability and most importantly ensure privacy protection. Here is a list of reasons why you should consider hiring an expert for your shredding needs.

Patients Trust

In the modern world of recycling, trash hauled away in a trash truck is often sorted for recycling and hence is likely to pass through several hands before it is destroyed. This can expose the highly sensitive personal information contained in the records.

Hiring IntelliShred will provide you with customized shredding solutions that ensure the medical records are disposed of correctly. This helps to maintain patients trust and complete confidentiality.

Disclosure and Non-Compliance Cost Reduction

Over the last three decades, there has been a consistent rise in the number of compliance requirements with which hospitals, practitioners and others who offer medical services are required to comply. Failure to comply with these laws could make your business suffer from negative publicity, face lawsuit liabilities, or even make your company liable for legal fees.

Seeking the medical records shredding services from the pros eliminates the assumption out of understanding the federal and privacy regulations so you can focus on your clients.

Money Saving

Having an internal shredding program for your company can be very expensive. Usually, the costs spread from utility expenses, replacing inoperable equipment, performing maintenance, buying disposal bags, not to mention purchasing shredders. Outsourcing services from an established onsite/offsite document shredding company contribute significantly to lowering expenses.

The Bottom Line

Hiring IntelliShred will offer the right record management services your practice needs to run efficiently, relocate your entire office seamlessly and find patient files faster among others. If you would like to understand how medical records shredding can help your business, you can contact IntelliShred for more information.

HIPAA Shredding

 

HIPAA (Health Insurance Portability and Accountability Act of 1996) is United States legislation that provides data privacy and security provisions for safeguarding medical information. HIPAA compliant shredding is vitally important for your business. This is for the following two reasons:

 

  1. You must release and destroy documents so that they are not found by others.
  2. So that privacy rules are not broken. Your business must remain in compliance with HIPAA when your records no longer need to be kept in your office.

 

You can hire IntelliShred to do this right away (along with following FACTA shredding standards), and we will handle everything. From that big box sitting in the back of your office, to the select files you have pulled out to be destroyed this week.

The Process

Step 1

HIPAA shredding begins with a record of all the files that you plan to release, and they will taken by one of our drivers who will shred them in our truck, on-site, at your location. The documents will be destroyed on equipment utilizing high-security shear shredding.  Your documents will shredded in a way that will make it impossible to piece together or recover.

You must hire a professional shredding company to help you with HIPAA shredding because they are certified to do this work.

Step 2

Schedule your appointment for the shredding when ready. You can also have a regular service program, where we provide you a container and service it on a regularly scheduled basis.

Step 3

Our truck will drive off with your documents, and they are certified safe until they are destroyed.
You may show a record of all the shredded documents that you have disposed of, and IntelliShred will stand behind you if you are ever questioned.

Step 4

Ensure that you have record of all the disposal appointments you have kept. Doing this, you’ll have the assurance that you will remain in compliance with HIPAA regardless of the number of documents you have or their sensitivity. Your clients and/or patients will be protected from any intrusion into their lives and personal history.

Step 5

Contact IntelliShred today to ensure that your document shredding is done at the appropriate time and in the appropriate way. Your documents will be destroyed according to what HIPAA shredding requires, and you will always do this within the bounds of the federal laws governing patient and client privacy.

FACTA Shredding

In this day and age it is important for companies with access to their customers’ personal files and information in form of documents to have this information destroyed.

This information is mainly gathered from consumer reports and can be available to hackers and unlicensed third parties. This can cause great harm to the customer and the company. Thus the Fair and Accurate Credit Transaction Act (FACTA) law came into place to ensure that businesses and persons in possession of this information destroy the same through secure shredding.

Parties to which the Disposal Rule applies:

The FACTA law is applicable to banks, insurance and law firms, large or small companies and individual companies which all deal with consumer reports.

How to carry out the disposal of consumer records

One may wonder, as a company or individual, how to get rid of countless documents. Well, there are several shredding companies that will carry out this task for you.

IntelliShred has trained staff who are ready to help you dispose of these consumer related documents. It could be a one-time task or you may need to hire our staff repeatedly depending on the quantity and need for this shredding service.

How to choose the best FACTA shredding company

Getting in touch with the best shredding company is an easy task. Our company is only one call away and is available at any time, 24/7, so we can handle emergency situations.

IntelliShred has state-of-the-art equipment with video technology for secure and confidential document destruction.

IntelliShred emphasizes with our staff the importance of confidentiality. Our clients are assured all documents have a clear chain of custody and shredding is completed quickly, efficiently, and confidentially.

Proper shredding practices

IntelliShred is one of the best and most reputable FACTA shredding companies especially since we follow these guidelines to the core and can be relied on to carry out the disposal of consumer reports for a very long duration.

What To Shred

Most of us know that we should shred our personal documents. However, you might not know just how easy it is for identity thieves these days, even with strip cutting.

We all have so many documents. It’s all too easy to overlook a certain kind of document that seems innocuous.

This is why, to drive down identity theft, everyone should learn what to shred.

So we’re going to do the public a service and list the top 5 things that everyone should shred religiously.

  1. Your Personal Information

Shred anything with your:

  • account numbers
  • passwords
  • signatures

Destroy monthly bills that contain your:

  • full name
  • address
  • signature
  • account details

The most important things to shred include:

  • bank correspondences
  • expired identity cards
  • expired credit and debit cards
  • tax related documents that are older than 7 years old
  1. Your Social Security Number

Your social security number is as good as gold to identity thieves. This is why you should destroy any unnecessary documents containing your social security number.

What if you notice that there’s a persistent source of documents containing it? In that case, it’s worthwhile to ask the provider if they can withhold your social security number from printed forms as an extra precaution.

  1. Utility And Credit Card Bills

Your bills and account information won’t open as many doors as your social security number will, but a clever thief can still use them against you.

It’s important to remember that any of your financial information can be used against you. This includes your utility bills and credit card bills.

When thinking about what to shred, always remember that this sort of information is useful to thieves. Therefore it should be shredded religiously.

  1. Credit Card Offers

Yes, even those annoying spammy credit card offers you receive in the mail must be taken out right away and shredded promptly.

Why is this necessary you ask?

It’s a sad fact of life that identity theft is most often perpetuated by those who know us well. This includes friends, neighbors, and even family members.

Any of the above people can fill out one of these forms, claim your new credit card and then proceed to destroy your credit rating without your knowledge.

  1. Expired Or Cancelled Credit Cards

It may come as a surprise to some, but thieves actually love finding expired or cancelled credit cards. Why?

Well, oftentimes renewed credit cards have the same account number as the expired or cancelled card. Often times the only difference between the two cards is the expiration date. This makes stealing your new account easy.

Even cancelled credit card accounts provide a way for thieves to gain access to your new account, or to open a new account under your name.

As you can see, the number of ways that identity thieves can use your personal information is scary. The best way to protect your identity is to learn what to shred and then shred religiously. If you have too many things to shred on your own, our mobile paper shredding service can help.

Strip Cutting

A strip cutting paper shredder is the bare minimum requirement for protecting your personal information from identity theft.

Strip cutting will reduce your confidential papers into one quarter inch wide strips. But is this good enough? Is it quality shredding? To answer that question, you have to ask yourself some questions. Here are 5 questions that you should ask yourself before deciding if strip cutting is right for you.

  1. What do You Need to Destroy?

Do you need to destroy sensitive documents? Or is it mostly less sensitive things like old letters or notes?

To help you determine the sensitivity of your documents, ask yourself a simple question: could the contents of the documents cause you severe loss if they fell into the wrong hands?

  1. Cross Cut Shredder vs Strip?

If you’re mostly destroying sensitive documents then the cross cut shredder is preferable. Cross cutting will nearly reduce your papers to dust.

Strip cutting on the other hand will cut the papers into one quarter inch wide strips. With enough effort these can be reassembled. This is why, for higher security, cross cutting is superior to strip cutting.

Many people decide to go with a cross cut shredder for one simple reason: it’s hard to know how your future requirements might change with time, so you might as well just get the best.

  1. Do You Have Space for a Heavy Duty Shredder?

With a heavy duty strip cutting shredder you can minimize security risks. This is because a heavy duty shredder can shred as many as 15 pages at once. This isn’t just a convenient feature; it also means that it’s less likely a thief can reassemble any individual document.

  1. How Many Unique Features Do You Want?

With all of the unique features available in paper shredders today, it can be hard to find the exact paper shredder that you want.

You might decide to end up settling on a strip cut shredder if it has enough attractive features. For instance, there are shredders with an automatic reverse mechanism for preventing paper jams. There are also paper shredders that are meant to sit on your desk. A whole article could easily be written on this topic alone.

  1. Where Will You Buy Your Paper Shredder?

How soon do you want to shred your papers? If you have the time and patience, buying your shredder online is the best option. With online shopping you’ll have the opportunity to compare different brands, features, styles and prices.

With the local retail store you can find a wide selection of strip cutting and cross cutting paper shredders, sure. But, you still might not find exactly what you’re looking for.

This is why buying a strip cutting shredder online is a good idea. With a strip cutter, you’ll want to know that what you’re buying will be secure (and affordable) enough.