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Business Shredding Services Will Save Your Company Money

Business Shredding Services

With the economy being volatile, all companies are insecure about their financial status. There are many ways to reduce expenses and increase profits, but most companies overlook their everyday expenses which tend to add up! Adjusting to smarter business practices can help companies be more effective in budgeting and help prevent excess energy waste.

For instance, to save electricity, computer usage can be reduced drastically if machines are shut down at the end of the day. To save on office supplies, making the switch to electric hand dryers can save a lot of money as well. One other important way to save is to hire business shredding services. Not only will this choice will restore your employees’ productivity, it can also protect confidentiality and ensure your business is compliant with federal privacy laws.

A small office shredder does not allow you to destroy paper in large volumes and there are maintenance costs you will spend on such a machine. Professional document shredding companies provide on-demand services and you’ll be paying less because of the larger volume they can handle at one time.

Business shredding services bring many financial advantages that are unseen. Selecting business shredding services that are reliable and secure will be crucial. A simple office shredder will not destruct your documents properly and will ultimately reduce employee productivity, keeping them from more strategic tasks.

It’s not clear why businesses allow their employees to be distracted by time-consuming administrative tasks. Hiring a business shredding service will keep productivity at the level it should be and it will save the company time and money.

There are also compliance requirements that must be adhered for shredding confidential information. Not remaining in compliance could significantly increase the risks of fines and legal actions against the company. This is another reason why document destruction is necessary. Sensitive or confidential information is governed by laws for archived documents and their destruction. Data falling into the wrong hands is not something any business wants to deal with. Confidential data that is not currently being used should be shredded and disposed of.

When you hire business shredding services, their trucks will come to your location for more convenient document destruction. Most of these services are mobile, and their mobility allows them to do the work more efficiently and securely. The remaining waste should also be handled in a secure manner so that there is no risk of identity theft or costly fines.

Every business should understand that hiring a professional shredding service will not only protect sensitive data and ensure regulatory compliance, it will also help reduce costs over time. The significant cost savings is more valuable than you can imagine.

IntelliShred has been helping customers with business shredding services for many years. We value our customers and can guarantee a successful business relationship. Our fleet of mobile trucks will be able to handle the destruction and disposal of large volumes of paper and other media storage devices.

4 Ways Business Shredding Services Can Save You Money

Have you ever stopped to think about how much paper your company uses on a regular basis? As much as many business owners would like to go without paper, it’s a necessity. If you’re a conscientious business owner, then you know how important it is to properly dispose of documents containing sensitive information.

In fact, you probably have one or two shredders in your office right now. Have you ever stopped to think about opting for business shredding services instead of doing it yourself? Read on to learn how business shredding services can help you save money!

1. Increase Employee Efficiency

Shredding might seem like a fairly straightforward task. After all, it only takes a minute or two to shred a few pages of paper. Over time, however, those minutes add up.

The average administrative assistant makes almost $17 per hour in New Jersey, or about $35,000 per year if they’re full-time. Would you rather spend that money on simple tasks like shredding, or would you rather spend it on tasks that actually advance your business, like communicating with customers?

Hiring business shredding services helps maximize the efficiency of your business and boost your profits.

2. Save Space

Many businesses have a dedicated space in their office for both the shredder and the pile of paper that needs to be shredded. Have you ever stopped to think about how much space you’re losing by doing all of your shredding in-house? 

Professional shredding services come and pick up your shredding on a regular basis, so you don’t have to worry about a stack of papers getting out of control or housing multiple shredders throughout your office. This frees up more space to accomplish more business-related tasks!

3. Protect Sensitive Information

Most businesses have to deal with some form of sensitive information. At a minimum, you’ll be handling things like credit card information, account numbers, and customer data. The cost of that information accidentally getting exposed is steep.

That cost increases exponentially when you’re dealing with laws like HIPAA. A single violation could cost you $25,000 and cause you to lose customers.

Professional shredding services destroy information in a secure manner, giving you peace of mind.

4. Save On Equipment

Depending on the size of your business, you’d need two more shredders to accomplish a large shredding task. Not only do you have to pay for that equipment upfront, but you have to pay to make sure it’s properly maintained. On top of that, if the shredder fails, you might have to buy new equipment.

Professional business shredding services save you a ton on equipment costs!

There Are Many Benefits of Business Shredding Services!

Many business owners might think of business shredding services as an added expense. The truth is, the benefits of business shredding services far outweigh the costs, and they can actually save you money. If you’re trying to keep costs down, then you should definitely opt for a professional business paper shredding service!

Are you looking for a New Jersey business shredding service? Look no further! Contact IntelliShred today to learn how we can help you boost your security and reduce your expenses!

According to the U.S. Department of Health and Human Services, there’s no set amount of time in which a medical practice must hold onto a patient’s records. However, you’ll find that if you keep them too long, they will start to pile up and take up space in your office.

When you reach that point, it becomes time-consuming to get them shredded. For this reason, you need to find HIPAA-compliant medical records shredding services. At Intellishred, we have plenty of options so that you can find a service that best suits your practice. Keep reading as we breakdown the types of assistance we have to offer.

Why Do You Need HIPAA Compliant Medical Records Shredding Services?

Unfortunately, the process of cleaning out old medical records isn’t as simple as tossing them in the garbage. Doing so is risky, as an unauthorized person could see a patient’s personal information—like their social security number, birth date, and medical information.

HIPAA forbids the improper disclosure of medical records, and a patient could sue you for it. That is why hiring a service to destroy them is crucial.

Patients Trust

In the modern world of recycling, trash hauled away in a trash truck is often sorted for recycling and hence is likely to pass through several hands before it is destroyed. This can expose the highly sensitive personal information contained in the records.

Hiring IntelliShred will provide you with customized shredding solutions that ensure the medical records are disposed of correctly. This helps to maintain patients trust and complete confidentiality.

Disclosure and Non-Compliance Cost Reduction

Over the last three decades, there has been a consistent rise in the number of compliance requirements with which hospitals, practitioners and others who offer medical services are required to comply. Failure to comply with these laws could make your business suffer from negative publicity, face lawsuit liabilities, or even make your company liable for legal fees.

Seeking the medical records shredding services from the pros eliminates the assumption out of understanding the federal and privacy regulations so you can focus on your clients.

Money Saving

Having an internal shredding program for your company can be very expensive. Usually, the costs spread from utility expenses, replacing inoperable equipment, performing maintenance, buying disposal bags, not to mention purchasing shredders. Outsourcing services from an established onsite/offsite document shredding company contribute significantly to lowering expenses.

Types Of Destruction & Shredding Services

It is critically important to hire a reputable shredding provider to dispose of the records considering the sensitivity of the information in medical documents and the state guidelines on medical records shredding (see our article on HIPAA shredding).

Document Destruction

When you have physical documents that contain confidential information, the best way to get rid of them is to put them through a shredder. There is no way to recover them afterward.

The best part about Intellishred is that we come to you and destroy all your documents on-site. Therefore, you can witness the process to ensure that patient records are disposed of properly. We have two different document destruction services:

  • One-time shredding
  • Regularly scheduled shredding service

You can choose one based on how fast the documents in your office pile up. It’s more cost-efficient, and it is easy to switch from a one-time shred to a regularly scheduled shredding service if you need it.

E-Waste Services

As digital medical records have become more customary in the past fifteen years, you might have former patient records on old computers or hard drives. Getting rid of them isn’t as simple as putting them through a shredder, but we’ve still got you covered.

After picking up the electronic devices from your office and putting them in a locked storage container, we’ll bring them back to our site to demolish any confidential data stored on them. The parts that don’t hold any information get recycled because being environmentally conscious is one of our top priorities.

Product Destruction

On top of medical records, you may have defective, recalled, or outdated products around the office that might need disposing of too. If so, our employees will take care of that for you by picking them up and securely transporting them to the site where we trash and recycle parts based on state and federal laws.

How Medical Shredding Services Protect You

Whether you work in a hospital, clinic, pharmacy or nursing home, there’s tons of sensitive data in your computers and filing cabinets. To keep organized, you’ll need to dispose of this information following HIPAA guidelines. With help from IntelliShred’s medical shredding services, you can save time, money and your patients’ privacy.

Paper Documents

HIPAA shredding guidelines demand that every medical facility “must implement reasonable safeguards to limit incidental, and avoid prohibited, uses and disclosures of PHI (Protected Health Information), including in connection with the disposal of such information.” This means that records must not only be stored properly, but destroyed properly, as well.

Using a store-bought paper shredder does not protect against identity theft. Often, information like names, addresses, and social security numbers are left intact or are easily put together from improper medical record disposal. 

Before destroying documents on-site, you must train employees in how to shred medical records and give them time to do it. With everything else that must be done in a medical facility, this can be a time-consuming process. If not done correctly, your practice could face up to a $50,000 fine per violation of patient confidentiality.

Hiring IntelliShred saves your practice from having to invest money in training and equipment for document destruction. Because it’s our job to keep up with ever-changing compliance laws, we keep you within all document destruction regulations.

E-Waste Disposal

For computer data, hard drives must be completely destroyed for total security. Merely throwing them away or beating them with a hammer leaves them open to anyone with computer hardware knowledge.

At IntelliShred, our team will securely transport all hard drives and dispose of them properly. By physically shredding electronic components, there will be no data left for criminals to recover.

The Danger of Doing Nothing

In 2020, losses from identity theft in the US totaled $712.4 billion. That’s an increase of 42% from the previous year. These losses come from multiple sources including documents found in trash cans and data scoured from computer files.

Your practice’s computer network could be full of old data that can be lucrative to hackers. Even if your facility’s dumpster is secure, loose documents can end up anywhere in between the building and recycling centers. Once hard drives and records are out of your facility, there is no guarantee of security if mixed in with regular waste.

Fortunately, IntelliShred’s technicians prevent this from happening. After your documents are gathered into one of our secure trash cans, we will destroy them in a specially-equipped shredding truck. We promise on-time services that won’t disrupt your busy day.

Get Rid of Those Unnecessary Medical Records Today

Now there’s no need to stress out about finding HIPAA compliant medical records shredding services. As a member of the National Association for Information Destruction, IntelliShred has served the tri-state area for over twenty years.

We’ll destroy your data safely and efficiently. Plus, if we’re not on time, we’ll shred it for free. Reach out to one of our representatives to start using our HIPAA compliant services.

Paper Shredding Cost

It’s normal for businesses to want to save as much money as possible, but not everyone looks at the smaller expenses that really add up – like paper shredding cost. Most often, businesses of all sizes tend to rely on small, individual office shredders. They believe those small machines are efficient and can do the important job of protecting the confidential information of their clients, customers or patients in a cost-effective way.

Little do they know, if they added up all the money spent on using such a small shredding machine, they would realize that it’s not cost-effective at all. Not only are some of those machines too small to handle large volumes of paper, but they are expensive to maintain as well. In some cases, the maintenance on the machine may cost a lot more than simply purchasing a brand new one.

It’s possible that your employees are trustworthy, but it could be quite risky to allow them to decide what should be thrown in the trash and what should be shredded. If important information gets discarded and shredded properly, you could face the wrath of identity theft or suffer fines and penalties for not remaining compliant. It’s clear that shredded paper from a small office shredder can be easily put back together. Busy employees may not be consistent in their shredding and allow paper to stack up on their desk. There are great costs associated with these mistakes.

Here’s an estimate based on a typical office with 5 employees. The boss decides to purchase a small office shredder for his employees. He asks the employees to routinely perform the office shredding. The boss thinks he’s saving money and time by having his staff handle shredding. After the cost of the shredder, it’s estimated that the paper shredding cost could average to $100 per month – that’s $1,200 per year! This would of course include any employee labor and machine maintenance costs.

Breakdown of Monthly Paper Shredding Costs:

Maintenance                                                     $3.00
Garbage Bags                                                   $4.00
Depreciation/Replacement of Machine       $3.00
Employee Labor Costs                                    $87.00

 TOTAL $97.00 Per Month

This amount of money does not account for a Certificate of Destruction that needs to be on file, for the time spent cleaning up the mess or for a vast amount of lost productivity.

Additionally, if you choose to shred your documents in-house, here are some of the issues and risks your business could face:

  • Employees may not be consistent in their use of shredders
  • There is no proof of compliance with shredding regulations
  • Self-shredded material could be carelessly tossed into the trash
  • Certain sensitive information should not be handled by employees
  • Removing binder clips, paper clips, sticky notes, rubber bands is not productive
  • Office shredders can’t handle large volumes of paper at once
  • Office shredders are slow, inefficient, and break down easily

Security and Maintenance

A study published by The American Journal of Managed Care concluded that paper records were the moon factors for data breaches. Human error is a prime example of a crack in the data barrier that criminals can penetrate to gain sensitive information in any industry. This means that in-house shredding machines are highly susceptible to human error and only adds to your paper shredding cost. How often have you found sensitive documents that didn’t get shredded or accidentally thrown into the trash? 

Utilizing a paper shredding company eliminates all potential for human error, so you and your clients stay protected. The best shredding services adhere to compliant procedures that ensure that consumer information remains protected. It’s understandable why people think purchasing a paper shredder will save their business money. And even though the best shredders can drive a hole through your wallet, you can easily purchase one for under $100. 

However, average and expensive shredders still incur maintenance costs such as:

  • Shredder oil
  • Shredder bags
  • Sharpening blades
  • Removing dust and debris
  • Fixing paper jams
  • Potential permanent damage

As such, you might find that the great deal you found on Amazon costing you significantly more money than using a shredding service. 

Labor and Time Paper Shredding Cost

The saying “time is money” can apply to any business. And any time spent preparing paperwork to destroy is money lost. For example, you have to remove any non-paper items, separate each document, feed the paper, empty the bin, and clean up. If you have a significant amount of paperwork to destroy, this can take up a considerable portion of your day. The time your employees spend shredding documents is time they could be making sales. In addition to all the wasted time cleaning and maintaining your shredder, you have to consider the cost to get a Certificate of Destruction on file. Overall, the average cost of shredding in-house amounts to approximately $100 or more per month. And that’s not including the consequences of losing or mistakenly mishandling your client’s sensitive information. 

Using a Service

You can keep your overall paper shredding cost low without losing productivity in the office. When you look to hire a professional shredding company, it’s to your advantage to ensure that they’re NAID AAA Certified. If the company has this certification, you can be confident that the company will remain compliant with all shredding and privacy regulations. Paper shredding and destruction is a much more complicated process that can save you time and money in your business’ lifetime if done correctly. 

It’s much more cost-effective to utilize a professional shredding company with regular scheduled shredding services. It not only saves you time and money, it will protect your business information from getting into the wrong hands. Be sure to hire a NAID AAA Certified mobile shredding company so that you will remain compliant with privacy and shredding regulations. IntelliShred has been servicing the tri-state area for over two decades. We’re here to answer any questions you may have about shredding and destruction. Get in touch with our specialists at IntelliShred for any questions or information about how we can best serve you. 

Do you fear that your company’s sensitive documents will be your undoing? Are you afraid that your lack of intention with sensitive documents will one day lead to confidential information getting into the wrong hands? If so, then you need to learn all about proper sensitive document disposal for your company.

Doing so can help you store and get rid of important information the right way. No more lying awake at night worrying that a client’s credit card number will be stolen. See below for an in-depth guide you can use to get rid of all your sensitive documents the right way.

How to Dispose of Confidential Documents

We’ve all seen those cliché moments in movies where they wad up a piece of paper and throw it over their shoulder. If you’re throwing away sensitive information without shredding it, that’s essentially how effective your document disposal tactics currently are. If you’re going to learn how to dispose of confidential documents the right way, you need only remember this one principle: shred, don’t toss. In other words: any physical document you need to dispose of should be shredded, not just thrown away. But even that’s not enough. If someone really wants to get their hands on sensitive information, a few shredded pieces of paper in your open trash can won’t stop them. You need to make sure the entire disposal process is fool-proof.

Here at IntelliShred, we offer the best document destruction services on the market. We’ll shred all of your documentation in front of you to maintain accountability. Once we’re done, those go into our security containers which are locked. After that’s complete, we provide you with a certificate of destruction to ensure you that the process is finished. We fit any paper shredding needs you have. Whether it be a one-time purge shredding session or regularly scheduled shredding, we can accommodate your needs!

The Advantages of Proper Disposal

Did you know that over 33-percent of all Americans have experienced identity theft in some form or fashion? That means that one in every three people endure this uncomfortable situation. 

While you can’t prevent your clients from ever experiencing that, you can do your utmost to ensure it isn’t due to your company’s negligence. See below for several advantages of figuring out how to dispose of confidential documents for your company.

Protects Trust With Your Clients

Here’s the good news: you won’t have to build a client’s trust for handling their personal information. If they purchase your products, they’ve already shown that they trust you to handle them properly. Here’s the bad news: one false move, and you can lose their trust for good. Not only will you lose their business, but they might also sue you for negligence if they can prove the information was stolen from your database. Proper document disposal will ensure that the latter never occurs. You’ll be able to maintain a customer’s trust and build on it for years to come. As their trust with your brand grows, so too does their customer loyalty.

You Can Save Money

Like it or not, proper document disposal is a necessity. That said, hiring a professional document shredding company like IntelliShred can help you save money on the entire process. Our services include everything from shredding to disposal. We provide all of the equipment to tear those documents to pieces and ensure that no one can ever retrieve them. That means that your company gets access to proper document destruction without paying for things such as paper shredders, energy bills, and other equipment that you might otherwise need to invest in. Instead, you can leave the shredding in the hands of a professional. We service companies across many different industries. You just tell us a bit about your business model and the things you need shredded, then we’ll make sure to accommodate it.

Eco-Friendly Disposal

Unfortunately, physical documents aren’t the only way that people can get their hands on sensitive information. If you don’t get rid of an electronic device the right way, someone could hack into its hard drive and retrieve things like social security numbers, tax information, and so forth. Needless to say, you need to find a way of properly recycling things like hard drives, computers, monitors, printers, and other electronic devices. We’ve got you covered there as well! Our E-Waste services will ensure that all these items are safely destroyed. This will protect your company, your employees, and your clients.

Boosts Efficiency

You and your staff have enough to worry about, why add document destruction to that list? Odds are that if you rely on your workers to destroy documentation, the quality of document disposal will suffer. Adding this to their plate also gives them one more thing to try and prioritize. That can lead to lowered sales calls, less revenue, and poor lead generation.  By teaming up with IntelliShred, you’ll be able to put that responsibility in our hands. You’ll have full peace of mind, knowing that your workers are freed up to do their jobs.

Invest in Sensitive Document Disposal Today

Now that you have seen an in-depth guide on how to dispose of confidential documents the right way, be sure to implement this sensitive document disposal strategy into your business operations. Be sure to read this article for more information on the 7 reasons you should use a commercial paper shredding service for your business.

For more inquiries, please be sure to contact us and we will be happy to assist you further.

Your company deals with a lot of confidential information day after day, week after week, month after month, and year after year. If this data gets into the wrong hands, the fallout could potentially be catastrophic. Your brand could take a hit, your customers’ confidence in your company might drop, and your corporate bottom line might take a major hit.

This is why confidential information needs to be handled properly. Whether it involves credit card statements or personal client information, you’ll want to ensure that these documents are either stored or disposed of appropriately. The mobile shredder services option is one way you can dispose of confidential documents responsibly. Read on to find out how taking advantage of such a service, versus doing it yourself, can save your business some money.

Make Better Use of Human Capital With Mobile Shredder Services

When you hire a reputable paper shredding company, you will be able to outsource this important responsibility. This will allow your employees to focus on what they do best while the service provider does what it does best. Asking your employees to lay aside their duties to shred important documents will, over time, adversely impact your corporate bottom line. This will be a function of the accumulative impact of setting aside their regular duties.

The small chunks of time they take to shred documents will add up over time. It will be more cost-effective for you to retain the services of a professional. You also have to consider that staff who are not trained to shred documents in a systematic way that includes best practices may not do it right. And if the job isn’t being done properly, your staff may end up doing more harm than good.

You also need to consider that other options for destroying documents can range from time-consuming to less than thorough.

Maximize Use of Space

Another way you’ll save when you sign up for shredding services is by maximizing the use of your square footage. In other words, you won’t have to set aside floor space in your office for paper shredding duties. The reason for this is that mobile shredding companies will retrieve your documents. They will then complete the job by destroying the documents in special equipment that can be operated outside of your office.

When you free up space by not housing shredding equipment or an overabundance of filing cabinets, you’ll have more space for your employees to perform the workflows that ultimately earn you more money. So retaining the help of a paper shredder company will, by making you more money, help you save money. It’s a cost-effective service that will offer more opportunities since you’ll be able to dedicate more floor space to staff. 

Avoid Facing Penalties

You also need to consider the costs associated with violating HIPAA and FACTA rules. You must consider this when looking at your company’s document shredding protocols. Failing on this front can cost you. So when you hire a company for shredding services, you’ll be able to count on them to offer proof of compliance, security ahead of shredding, and record retention provisions. This will help you to stay on the right side of the law. By avoiding fines or penalties applicable to those who violate document shredding rules, your company will save money.  

Save on Maintenance Expenses

If you decide to perform paper shredding in-house rather than to hire a shredding services company, you will have to perform maintenance. So you won’t only have to buy the equipment. You’ll have to perform maintenance. And maintenance will require your workers to step away from their work to, among other things, remove debris from the blades and clear any jams that occur when using the equipment. The employee hours will add up. Routine maintenance won’t be all you’ll have to account for either since there may be instances where you’ll need to call in a technician for repairs. 

And if you think that buying a cheaper model will solve the issue, think again. A bargain-basement priced model will simply wear out faster, require more maintenance, and give you more problems than you’ll want to deal with. You’ll be better off hiring a mobile shredding business that will be able to provide the service you need when you need it. They’ll handle all the ins and outs of properly shredding your confidential documents. 

Strong Reputation

If your company loses the trust of its clients, you will see that reflected on your bottom line. No one will want to do business with a company that makes the headlines for security breaches that could have been prevented. When you take decisive measures to properly shred confidential information, your customers will see that you take their privacy and security seriously. This will help you to reduce or eliminate the customer churn rate. Remember that it’s cheaper to retain customers than it is to win over new customers. So doing everything you can to hold onto existing clients is critical.

Do You Need to Find a Mobile Shredding Company?

You don’t want to face a damaging data breach situation. It’s important to do whatever you can to reduce the risks of encountering such a problem. And document destruction is one way you can accomplish this objective. That’s where we come into the picture. We specialize in offering mobile shredder services so that you can focus on your core competency.

For the help you need, get in touch. We’ll be honored to help you with your document destruction needs. 

Are you wondering how to dispose of confidential documents the right way? The more data your business creates, the more you need to know how to manage and destroy it properly.  It’s your responsibility to protect the privacy of your employees and customers! In 2015, a study found that 48% of hard drives and smartphones and sensitive personal information on them.

Make sure you are disposing of confidential documents the right way. Businesses frequently need to destroy documentation and often according to the law. Otherwise, there are penalties and fines they have to face. Keep reading to learn about how to dispose of confidential documents and why it’s so important!

Disposing of Confidential Documents

When it comes to disposing of sensitive documents, sometimes it’s tricky to know what to do. Many people get sensitive documents in the mail every day. These documents can be a bank statement, credit card statement, or something similar. If you work for a business, especially a government agency or a law firm, you’re likely to come across sensitive information a lot more often. Even more, at least 35 states have laws requiring public and private government entities and businesses to destroy consumer data. So knowing how to dispose of data correctly is a legal requirement!

The first thing you need is to understand what documents have to be disposed of, such as:

  • Financial records with account numbers
  • Any legal or medical reports
  • Anything with a signature
  • Bank statements, deposit slips, and investment reports
  • Expired credit cards, ID cards, and pass
  • Income records
  • Tax records
  • Training information

You also have to dispose of any old contracts or telephone numbers. Pre-addressed envelopes, invitations, credit card preapprovals, and thank you notes can be common targets for data thieves.

Data Disposal Techniques

There are many ways to dispose of sensitive information. Let’s take a look at some methods you can use, depending on how much data you have to destroy.


Cutting is an excellent method to use if you don’t have that much data to destroy. You can use a home punch to remove sensitive parts of the document. Then you can cut the rest of the papers into tiny pieces using scissors. The cutting method is pretty tedious though, and you likely won’t use this if you have any significant amount of data to destroy.


If you have a lot of data to destroy and want to get it done quickly, then burning it is an option for you. Burning is a very effective method of eliminating all sensitive data if you do it correctly. Make sure you choose a well-ventilated area that you have access to regularly. There are also local services that will incinerate your confidential documents for a fee.


Water can also be an effective way to destroy your data. If you soak documents in water for long enough, they will eventually become unreadable. If you don’t have large volumes of data, you can place documents in a large bin of water. Leave them in the bin for up to a day. Then you can mix it all around until your documents are nothing but unrecognizable wet paper pulp. 

Although this method is very effective and inexpensive, it is also time-consuming and messy.

Shredding Business Documents

If you have a small business, you can choose to do your own business shredding. You can purchase your own paper shredder to use for your business needs. 

When you choose this option, you will have to make sure this is done on a regular basis and you stay compliant with the laws in your state. First, you will need to designate staff to handle this responsibility.  

You will also need to set policies and procedures in place to ensure this is done correctly. You will need to come up with your own method and stick to it. Otherwise deciding to shred or not to shred will take away the focus from your business.

A big downside of office shredders is that they are very messy and require you to take the extra steps of placing them in the trash or recycle bin once you’re done shredding. Office shredders also have limited capacity and require frequent maintenance to keep them working right.

Professional Shredding Services

Using a professional shredding service is your best bet for keeping your information secure. A professional company will only allow certified technicians to work with confidential information. A mobile shredding service is a great option for businesses to use. Using a mobile shredding service reduces your security risks greatly.

With a mobile shredding service, you are ensured that all confidential materials are destroyed on your own premises. Mobile shredding services are bonded and use mobile shredding trucks that use state-of-the-art technology. The best part is you will be provided with a certificate of destruction that you will be able to keep on file.

Nowadays, the destruction of documents can even be recorded on video, so you have added security to all the necessary steps required by law.

How to Dispose of Confidential Documents

If you’re wondering how to dispose of confidential documents, then the professionals at IntelliShred can help you! IntelliShred provides shredding, destruction, and recycling services to people in the New Jersey, New York, and Pennsylvania areas.

Stay compliant with the law and keep yourself protected. You want your business to stay in business. Make sure to contact us today. We will help you get started!

Working with a commercial paper shredding service can improve your business document management. Many businesses overlook the benefits that come with the commercial shredding of paper documents. They also may think it’s more efficient to do it themselves. However, these companies miss out on low-stress, high-quality service at an affordable price. 

In this article, we discuss how IntelliShred can help your business document management through commercial shredding services. Continue reading to find out how you can save time, save money, and ensure compliance with federal laws.

1. Protect Sensitive Information

Part of owning a business is access to sensitive information. This includes credit card information, employee files, and more. Your clients trust you with this information and trust that it will be well taken care of. Someone with access to sensitive information can wreak havoc on your company and your clients. This can result in identity theft, which is costly to resolve. Working with a commercial paper shredding service can help you avoid these issues. Shredding paper documents prevent dumpster divers or other unwanted persons from accessing your documents. 

2. Regular Scheduled Service

You can improve your business document management with regularly scheduled shredding. A recurring schedule makes sure you stay on top of document destruction. For example, if you considered using paper shredders in-office, it’s easy to overlook regular shredding. This causes a buildup of paper documents to shred. Regularly scheduled service helps avoid this. You can schedule pick-ups based on your office’s needs. Our team will help you decide if weekly, bi-monthly, or monthly pick-ups are the best options for shredding services. Not to mention, we are always on time or we shred for free! Plus, with a secure paper waste management bin, there’s no disruption to you or your staff. At IntelliShred, our team retrieves the bin, empties it, and returns it.  

3. Customizable Service

Working with IntelliShred means you get a commercial paper shredding service that offers a customizable service. We understand that every company has unique needs when it comes to business document management. Companies that require regular service have the option of weekly, bi-weekly, or monthly maintenance plans. Our team can help determine the best option for you based on volume. In contrast, your company may benefit more from a one-time shredding service. One-time or purge shredding is great for businesses looking to clean out old documents. It’s also helpful for annual audits or legal purposes. Whether you choose regular or one-time service, your office will see improvement in clutter. You’ll also see improvement in security from shredding paper documents.

4. Maintain Compliance

Improper handling of secure files will result in hefty fines for your company due to legal requirements. In 2003, the FACTA was created to ensure the privacy of client’s through the proper disposal of sensitive documents. This law requires businesses to destroy documents with client data after they were finished with it. Among the options for shredding services, working with a commercial paper shredding service is one of the best options for shredding services. 

IntelliShred takes your and your client’s security seriously. With our dependable staff, you can trust us to provide high-quality paper waste management. We even provide a Certificate of Destruction showing the number of documents shredded. 

5. Benefits the Environment

Our clients frequently ask us what we do with the documents after they’ve been shredded. IntelliShred cares about the environment, so we recycle after shredding paper documents. This shredded paper is recycled into ordinary household products. For example, it gets converted into paper towels or other paper products. This helps conserve trees as resources.  By using our commercial paper shredding service, you receive the benefits of decluttering, securing documents, and getting to help the environment. Plus, we know how to recycle right.

6. Destroy Other Materials

One of the benefits of choosing the right commercial paper shredding service is the option to dispose of other materials. At IntelliShred, we realize sensitive information is stored on more than paper. This is why we also offer products and e-waste destruction. If you have defective products or electronics, we can help dispose of them. We have a trained representative pick up the product(s) and take them for disposal. Our team makes sure to follow a strict chain of custody while the product is in our care. After disposal, you receive a Certificate of Destruction showing our compliance with all federal and state regulations. Plus, we make sure to take an environmentally-friendly approach to disposal whenever possible. 

7. Save Time

Some companies decide on using paper shredders in-office thinking they’ll save on the cost of commercial services. However, this process is not as efficient or cost-effective. As we said earlier, without regular and reliable paper shredding services, paper waste management falls to the wayside. Your team ends up with an overwhelming amount of paper products to take care of. This translates to the use of company resources, specifically employee time. Most in-office shredders can’t handle the same capacity as our machines. If you want to save time, thereby saving money, it’s worth the investment in a commercial paper shredding service.

Invest in a Commercial Paper Shredding Service

The decision to invest in a commercial paper shredding service will benefit your company by saving time, money, and resources. Avoid unnecessary clutter and excessive employee time when it comes to business document management. We know how important your client’s security is. So, gain peace of mind in knowing that your documents are being held securely and in compliance with federal laws with our company. If you want to start reaping the benefits that come with working with a top commercial paper shredding service, contact us today for a quote.

Could a large-scale shredding intervention save your company money? How much is your collection of paper records, data, or other information costing you? IntelliShred offers bulk shredding services in NJ that could save your company a considerable amount of money.

Digitalizing data has clear benefits for customers and companies. From the ability to improve client convenience and service through to the enhanced security that encrypted data may provide, many enterprises choose to store their information in an electronic format. Whilst digital storage isn’t perfect, the general consensus is that it’s usually preferable over paper storage. In the past few years, a growing number of organizations have transferred their data from paper to cloud or server storage.

The question of what to do with the paper data records that are left once digitalization is complete can be a challenging one. In many cases, companies may end up with vast amounts of valuable storage or office space taken up by filing cabinets and record boxes of redundant paperwork. Security and data protection concerns mean that it can’t be just discarded in the garbage. The obvious answer is to use paper shredding near me. 

Read on to discover five reasons why NJ bulk shredding is a popular option with companies looking to slim down their overheads.

Paper Storage Costs Money

It’s little surprise that the cost of commercial floor space continues to rise. Unfortunately, for companies that have vast quantities of unwanted paper, this may mean renting additional space to house it all. Whether office space or specialist storage space is employed, the end result is an unnecessary outlay. The paper serves no purpose if its contents have been digitalized. 

A bulk shredding contractor can shred and remove as much paper as required. The bulk shredding NJ companies use is designed to comply with security and data protection legislation. Affordable privacy shredding could free up vast amounts of space. This can be repurposed or dispensed with – both options provide a favorable financial outcome.

Reduce Security Costs

The information you hold on your clients is protected by law. In the event that paper records are stolen, copied, or otherwise tampered with, your clients could have a good case to bring against you. For this reason, paper data requires security protection. How much is your company spending on security guards, specialist security storage, secure premises, and related costs? 

When you find an NJ shredding company that can dispose of your redundant paperwork, there’s clearly no need to spend valuable dollars on protecting it. Customers are often amazed by the amount they save on security-related functions once their paperwork has been securely disposed of.

Piecemeal Disposal Costs

Some companies opt for an “eating the whole elephant” approach to their waste paper. This involves attempting to dispose of paper filing in small, “bitesize” quantities. The main reasons this approach is rarely cost-effective are:

– A small reduction in paper volume is not going to make a meaningful reduction in the sums needed for storage and security of the remaining files. It will take many months of piecemeal paper removal before there is a measurable difference.

– The security shredding NJ businesses can access is usually cheaper when bulk disposal is requested. 

If you want to save money on your document destruction, waste bulk shredding is usually the cheapest way to go.

Labor Costs

Whilst a company holds on to the paperwork, it’s also responsible for it. This usually means the files will need to be regularly inspected to check they’re in good condition. If digitalization hasn’t been completed correctly, administrative staff may have to trawl through the paperwork to find data. Any interaction with paper records costs staff time. 

Can you really afford the labor costs associated with managing redundant paper data records? 

If you look for the cheapest bulk shredding NJ organizations can use, you’ll usually end up saving a bunch on labor costs.

Reduce Your Insurance Premiums

Protecting your business is a vital part of successful trading, but how much are you spending on insuring your outdated paperwork? In most cases, the paperwork will need to be insured against fire, flood, and theft. Insurance cover is needed to protect your business in the event that the data contained in the paperwork is misused or lost. Chances are if the data is already digitalized, you’re paying premiums to protect it twice – once in electronic format and again in paper format. 

Once the unwanted paperwork is safely destroyed, there’s no need to insure it. The one-off cost of paper record disposal almost always compares favorably with the cost of ongoing insurance and related outlay. 

It’s worth noting that data protection and security is a topic that’s grown in prominence over the past few years. Your clients are likely to be very sensitive about how their data is stored and utilized. When considering whether to cost of paper record disposal outweighs the benefits, it’s worth taking a look at the potential implications retaining paperwork could bring.

A flood, fire, theft, or loss of paperwork could mean your company’s reputation takes a  nosedive. It is likely clients affected would take legal action. Your company might even end up subject to legal action from the government for failing to meet appropriate data protection standards. Why risk it?

If you’re looking for document shredding near me that’s fast, efficient, and complies with all relevant data protection and security legislation, our services could be just what’s needed.  The on-site, bulk shred NJ companies receive from us is discreet, thorough, and effective. When you’re Googling, “Where can I shred paper in bulk?”, we’re the affordable answer.

HIPAA (Health Insurance Portability and Accountability Act of 1996) is United States legislation that provides data privacy and security provisions for safeguarding medical information. HIPAA compliant shredding is vitally important for your business. This is for the following two reasons:

  1. You must release and destroy documents so that they are not found by others.
  2. So that privacy rules are not broken. Your business must remain in compliance with HIPAA when your records no longer need to be kept in your office.

Are you making sure your practicing HIPAA compliant shredding in your healthcare facility? As a healthcare professional, you already know how crucial it is to keep your practices in compliance with HIPAA. However, this does not only relate to the way you store and share data or patient information.

You also need to make sure you are properly disposing of protected health information or PHI. Healthcare facilities must safely destroy this data both electronically and physically. Keep reading to learn more about how to dispose of paper data using HIPAA compliment document shredding practices.

HIPAA Compliant Shredding: The Basics

The way you destroy medical data is incredibly important to keep your practice and your patients safe. HIPAA requires that paper data as well as hard drive data, be destroyed or shredded so that the data is unreadable and impossible to reconstruct. It needs to be impossible for a paper document to be put back together so that it can be read.

For this reason, working with a document destruction service that specializes in making paper documents entirely unreadable through shredding is a must. This is a way to keep you and your patients safe from data breaches and other risk factors.

Shred Medical Information Appropriately

It’s incredibly important that healthcare facilities are using the best shredding practices possible with their paper documents and information. Additionally, other file types, such as those that are electronic, also have certain destruction protocols. For electronic files and documents, you will need to use the correct technology to make sure documents are destroyed and unsalvagable.

This is the case for files such as X-Rays, X-Ray Films, tapes, hard drives, and any other kind of shreddable data or media. If you’re not sure if certain data, documents, or paperwork falls under the protected healthcare information category, it’s best to go ahead and use HIPAA compliant shredding and destroying practices anyways.

Set Up a Shredding Schedule

To make sure the appropriate data is being destroyed on a regular basis, you should work with a trusted document destruction company and set up a schedule for shredding. If you tend to have many documents that need to be destroyed within HIPAA guidelines at your healthcare facility, it may be best to set up a weekly, bi-weekly, or monthly shredding schedule.

If you tend to have a certain time of year in which you compile data that needs to be destroyed, you may consider setting up shredding appointments annually. Not only can this keep you in compliance with HIPAA, but it can also maintain the security of information while keeping your office safe and organized.

The HIPAA Shredding Process

You can hire IntelliShred to do this right away (along with following FACTA shredding standards), and we will handle everything. From that big box sitting in the back of your office, to the select files you have pulled out to be destroyed this week.

Step 1

HIPAA shredding begins with a record of all the files that you plan to release, and they will taken by one of our drivers who will shred them in our truck, on-site, at your location. The documents will be destroyed on equipment utilizing high-security shear shredding.  Your documents will shredded in a way that will make it impossible to piece together or recover.

You must hire a professional shredding company to help you with HIPAA shredding because they are certified to do this work.

Step 2

Schedule your appointment for the shredding when ready. You can also have a regular service program, where we provide you a container and service it on a regularly scheduled basis.

Step 3

Our truck will drive off with your documents, and they are certified safe until they are destroyed.
You may show a record of all the shredded documents that you have disposed of, and IntelliShred will stand behind you if you are ever questioned.

Step 4

Ensure that you have record of all the disposal appointments you have kept. Doing this, you’ll have the assurance that you will remain in compliance with HIPAA regardless of the number of documents you have or their sensitivity. Your clients and/or patients will be protected from any intrusion into their lives and personal history.

Step 5

Contact IntelliShred today to ensure that your document shredding is done at the appropriate time and in the appropriate way. Your documents will be destroyed according to what HIPAA shredding requires, and you will always do this within the bounds of the federal laws governing patient and client privacy.

Are you looking for ways to increase the security and privacy of your company? Do you wish there were a way to give yourself more peace of mind that the information on your old documents can’t be stolen? If so, then you need to hire file shredding services to meet that demand. However, it’s important to find the optimal shredding service to make sure that your documents and the information on them are protected.

See below for a list of benefits that you will receive when you invest in IntelliShred.

1. Positive Client Feedback

If you want to determine whether or not a shredding service can be trusted, there’s no better way to get a peek behind the curtain than using references and reviews.

We celebrated our 20th anniversary back in 2019, and have been happily servicing companies of many different sizes and industries during our years of service. Just as our website says, we focus on providing your company with quality, service, security, and integrity.

If you truly want to dig up some information on the shredding service that you’re considering, we recommend that you use online reviews, client references, or customer testimonials. For those of you that would like a few references, just ask! We’re more than happy to connect you with clients that know our services well. You can also review the customer testimonials on our site or read our online reviews to get the best of feedback around.

We go above and beyond for our clients. We offer document destruction (paper shredding) services, e-waste services, and product destruction services to ensure that your company is protected from the inside and out. Once we learn more about your business model, we can point out how our services can help you enhance your security.

2. Customized Shredding for Your Needs

If there is one thing that we’ve learned over our years of serving the business community, it’s that every company has different needs. Some companies, because of their industry or business model, require a lot more document destruction. Others require it now and then. We can easily accommodate either!

If you’d prefer for us to come around and shred all of your old documentation in bulk, then we offer bulk shredding. It’s quick, efficient, and requires no additional work on your end.

If your company regularly produces files and needs them shredded as soon as possible, then we can also set up scheduled shredding. That way, we’ll put something on the books for recurring service and help you maintain the amount of documentation that’s floating around your place of business.

Whether you realize it or not, you’re just as responsible for the protection of your client’s identities as they are. If your clientele is trusting you with sensitive information, you need to do your utmost to protect it. Sadly, over 14 million people are victims of identity theft each year. With the right file shredding service, you’ll ensure that your clients don’t become a statistic.

3. Improves Office Productivity

Do you sometimes find yourself overwhelmed by the clutter and overflow of paperwork in your office space? If so, the odds are that you aren’t alone. Believe it or not, that disorganization can take a toll on your employees’ productivity.

One survey showed that 54-percent of Americans admit to feeling overwhelmed with clutter. That overwhelmed feeling can quickly lead to stress, which leads to minor productivity for your workforce. That same survey showed that Americans don’t know what to do with the clutter and documentation that has piled up. Sound familiar?

IntelliShred can help you boost the production of your staff by removing and shredding any old and useless documentation. Your entire office will feel less cluttered and primed for your business operations each day. Not sure what documentation should or shouldn’t be removed? No problem! Give us a call and we’ll be happy to point you in the right direction.

4. Thorough Security

How much good does a file shredding service do you if there are still other ways for sensitive information to be stolen? At IntelliShred, we offer several different services to ensure that your information is protected.

For example, while you might shred all of the printed documentation on a contract you signed with a new client, there might be a hard drive with that contract on it. If so, then that information can still be stolen. We have file shredding, product destruction, and e-waste services so that we’re able to enhance the security of your company.

5. Latest Shredding Equipment

Perhaps the one paper shredder that your company has isn’t cutting it (pun intended) anymore. If you’re using outdated shredding equipment, then there might still be ways for thieves to steal the information on your documents.

If you hire IntelliShred, you’ll have more peace of mind knowing that your sensitive information is being shredded by the latest shredding equipment. Better yet, you’ll have access to the latest and greatest shredding equipment, while also paying less than if you’d purchased the equipment for yourself.

Invest in File Shredding Services for Your Company Today

Now that you have seen all of the benefits of hiring file shredding services for your company, it’s time to give IntelliShred a shot.

If you’re looking for more information, then you can read this blog article to see how secure shredding services are. For more inquiries, please be sure to reach out via our contact us page and we will be happy to assist you further.