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Why You Should Invest In Local Document Shredding Services

As a small business owner, you know the importance of maintaining customer confidentiality. If you don’t, the consequences can be serious. You could lose customers or even face a lawsuit.

Identity theft and business trade secret theft are also very real problems. You must protect your business and customer data from unauthorized access. Most businesses prioritize shredding personal information, either in-house or with a shredding company.

If you need professional help shredding business documents, consider services in your area. Here is why you should invest in local document shredding services.

The Trouble With Shredding Old Papers Yourself

Many small businesses shred documents with the types of shredders that are readily available from big box retailers. They’re called ribbon shredders, because they cut papers into thin ribbons. Unfortunately, ribbon shredders are one of the worst document shredding tools available. Shredded ribbons are easy to sort and put back together, so anyone with enough patience could eventually read the shredded content.

Cross-cut shredders do a better job of breaking the paper into tiny pieces, but cost a bit more than ribbon shredders. The New York Times did a comparison of some of the top home office shredders, and their number one pick costs over $100. The main drawback of these kinds of desktop shredders is that they cannot handle lots of volume. They tend to overheat, burn out, and jam frequently. Ribbon shredders may require frequent replacement.

For a busy company, small shredders may just not be practical or reliable enough. Each shredder that has to be replaced means that you have to pay more for the cost of shredding your old paperwork. If you choose to do your own shredding, another drawback is the time drain. Someone will have to collect the paper and run it through the machine. Then they will need to empty the shredders and dispose of the shredded paper. This is all time that could be spent on sales, customer service, design, or some other more profitable activity.

Another problem is liability. Doing all your shredding in-house means that paper can accumulate until someone has the time to shred it. This can be dangerous because the longer your keep it around, the more likely it is that a snoopy person could find it and read it. The possibility of human error is also something to think about. Does your insurance cover this kind of mistake, or would it be better to get old paperwork off the premises as soon as possible? Most businesses prefer to get rid of their old documents as soon as they can.

pile of shredded paperShredding Documents Help Prevent Identity Theft

Protecting confidential information can be one of the biggest challenges for companies today. Every size company – from small mom-and-pop businesses to large corporations, consistently face the threat identity theft. It’s been estimated that about 9 million people have had their identities stolen each year. Drained accounts, damaged credit, information about medical treatments – paper documents, information storage devices and files are at risk, so it’s necessary to put the right security measures in place.

Having a written identity theft program is essential for every company. In fact, the FTC’s Red Flags Rule requires many businesses and organizations to implement a written identity theft prevention program. The whole idea behind it is to help detect the “red flags” of identity theft in their day-to-day operations, take steps to prevent the crime, and mitigate its damage. This type of safety net can help businesses spot suspicious patterns and prevent the costly consequences of identity theft.

  1. Reduce the amount of confidential information you store.

    It’s essential for your business to store confidential information, but if you maintain too much of it, it’s easier for criminals to steal. You should try to only store information that’s absolutely necessary to conduct business. If it’s possible to maintain your operations without storing all kinds of data, it may save you from higher risk of theft.

  2. Be sure that your company has a data destruction policy.

    The easiest way to increase identity theft protection is to eliminate confidential information that’s no longer relevant. This not only includes shredding paper documents, it also includes the destruction of computer equipment, hard drives and data storage solutions. Simply sending old equipment out to the landfill is a big mistake, this is where local document shredding services come in.

  3. Protect all of your paper documents.

    It’s critical to keep any time-sensitive printed information under lock and key to prevent unauthorized access. It’s wise to only allow the most trusted employees to have access to these documents and storing them in a secure location, such as a safe. Once documents are no longer relevant, call up your local document shredding services. There should never be a chance that employees leave important documents out in the open unattended.

  4. Use firewalls and anti-virus software on all computer systems.

    Digital fraud is also a serious issue, so you should make sure all of your computer systems have the appropriate level of protection. A firewall, anti-virus and anti-malware technology is all highly recommended. It’s also crucial that your employees are given a comprehensive security awareness training, so they are equipped with the skills to protect against a variety of threats. The training should include information on the malware, ransomware, and Trojan horses.

  5. Use an on-site shredding and destruction service.

    Local document shredding services can save you money and provide you with confirmation that your confidential information has been destroyed properly. Professional shredding companies provide a Certificate of Destruction, which offers documentation of each shred and protects your business in the event of an audit or lawsuit. Think about the amount of time an employee could spend on shredding with a small office shredder – you can’t ignore that precious time and wages will be wasted. Plus, the depreciation and maintenance of the office shredder could cost even more over time as hiring a shredding service. Good local document shredding services shred more than paper, they have the ability to handle destruction of other information storage devices.

If your confidential data gets into the wrong hands, your company, employees and clients could be exposed to information fraud and identity theft. In turn, your business could be subject to severe penalties, fines, bad PR, and lost business because you did not remain compliant with current laws governing information.

How Local Document Shredding Services Can Make Your Life Easier

Many businesses dedicate a portion of their budget to document shredding. Outsourcing this important security step saves time, and is surprisingly affordable.

According to Thumbtack.com, document shredding services cost anywhere from under $50 for small jobs, to over $1500 for high volume or subscription services. It’s possible to find an option that works for every sized business or paper volume to be shredded.

Conveniently, most shredding companies will come to your office and shred your documents on site.

Let Us Take Care of Your Shredding Needs

If you are looking for a solution to your document shredding needs, we’re here to help. Browse our website for more details about our services, read client testimonials, and request a free quote!

At IntelliShred, our team is made up of experienced information security technicians that can help your organization stay compliant with the ever-changing federal and state information destruction laws. Contact us today so we can help you manage your local document shredding and avoid the risks of identity theft.

Hackers will do anything to access sensitive information. The more we protect our data, the harder they try to steal it.

Every day, hackers steal more identities. In 2019, 20% of 650,570 fraud complaints were related to identity theft. Hackers routinely steal data, such as banking information, credit card numbers, medical information, and other sensitive material. With this information, they assume the identity of others.

When people hear the word identity theft, they most often think of technology. However, many identity thefts occur due to the incorrect disposal of confidential documents.

To learn how to dispose of confidential documents correctly, keep reading.

Shredding Matters: Securing Confidential Documents

If you don’t dispose of documents properly, the results can prove devastating. Paper documents discarded in the trash are an easy source for malicious actors to steal people’s identities.

It’s important to destroy documents fully to prevent this possibility. When discarding documents with sensitive information, it’s not enough to simply tear them up. You also cannot protect sensitive data by cutting records up with scissors.

Hackers are greatly skilled at reassembling destroyed documents. They also only need a small piece of information from records to commit identity theft. For this reason, it’s important to dispose of confidential documents via secure shredding.

However, there are other benefits of destroying confidential documents correctly. For example, document shredding saves space.

Shredded documents are also easier to recycle. Furthermore, getting rid of excess paper reduces fire hazards.

Whether disposing of printed or digital media such as CDs or DVDs, shredding is your safest alternative. It’s important to do the job the right way.

The fastest and most cost-effective way to set up a shredding operation is to hire a service that will do the job fast and securely. A shredding service can perform high-volume shredding for less than what it costs to do it in-house. They can also do it more securely.

Who Needs to Maintain Document Security?

Any business that discards information needs to keep it safe. If you generate data about workers or customers, you need to keep up security. This data might include case, human resources, financial, or health information.

Imagine that you operate in the healthcare sector. In this case, the law requires you to maintain patient confidentiality.

You cannot disclose sensitive information to unauthorized personnel or individuals. Also, the law doesn’t make exceptions if the exposure was accidental or the result of a criminal act.

In other fields, confidentiality is just important. Maintaining document security is more about privacy. It’s also about protecting important financial information.

Even if you operate a retail store, you might generate sensitive information. For example, you might have confidential documents with customers’ addresses.

Alternatively, you may have information about their bank accounts. All of this kind of information is confidential.

In most instances, you can trust employees with customer information. Nevertheless, it’s important to destroy confidential documents regularly.

It’s vital to destroy documents with sensitive information. By doing so, you can keep customers’ sensitive data away from prying eyes. You’ll also do your part in preventing identity theft.

You may think that you need to have a great deal of information about an individual to compromise their data. However, this isn’t necessarily the case.

Hackers only need a small bit of information to steal someone’s identity. For this reason, it’s important to destroy confidential documents completely.

The Benefits of Professional Confidential Document Disposal

Today, a possible data breach is a threat to every company. However, malicious actors have been stealing identities well before the introduction of the internet. Before the digital age, identity thieves stole sensitive business and personal data routinely.

With the launch of the internet, you’d think that identity thieves would focus on online theft. However, many malicious actors still prey on paper data to this day.

For this reason, it’s important to dispose of confidential documents securely. Whether in digital forms—such as a CD or DVD—or paper, it’s important to protect sensitive data.

Wherever there’s sensitive information, identity thieves will follow suit. It’s your responsibility to make sure confidential documents don’t fall into the wrong hands.

However, you shouldn’t have to take time away from your business to shred documents. Fortunately, you can overcome this problem by working with a professional shredding service.

A professional shredding service will dispose of your confidential documents on-site. There’s no need to worry about transporting your confidential documents to a secure shredding center.

A mobile shredding service employs security containers on a mobile shredding truck. Most importantly, they’ll make sure that your documents don’t end up in the wrong hands.

Secure Your Documents Quickly and Easily

When choosing shredding services, it’s important to choose an experienced firm. You want your confidential documents shredded as quickly as possible. However, you also want to ensure that the procedure is secure.

Confidential documents contain your most sensitive business data. For this reason, it’s important to find a service provider that will treat your documents accordingly.

You’ll need to find a professional shredding service with high ethical standards. It’s helpful to search for a firm with NAID AAA Certification.

This certification ensures that a confidential document disposal firm conforms to strict information security standards. The National Association for Information Destruction (NAID) issues the certification.

Trust Us to Keep Your Information Secure

Now you know more about the proper disposal of confidential documents. What you need now is a shredding service that you can trust.

IntelliShred has served the tri-state area for more than 20 years. We’re a professional, reliable confidential document disposal firm. We’ve earned NAID AAA Certification and have proven our ability to dispose of confidential documents securely.

Contact an IntelliShred representative today at 1-866-747-3360 or connect with us online to learn more about using on-site shredding.

In August 2019, the Bulgarian government fined DSK bank a whopping $569,930 in relation to a data breach.

The over half-million-dollar fine is enough to make any business owner reel. However, what’s even more startling is that identity thieves stole printed documents. The event shows that thieves go after both printed and digital data.

It’s important to take special precautions when shredding sensitive information. Acquiring a certificate of destruction is a vital part of a document disposal plan. However, you might wonder, “What is a certificate of destruction?”

To learn more about certificates of destruction and why they’re important, keep reading.

Securing Your Confidential Data

You probably put a lot into making sure that your network is secure. However, how much thought have you put into the security of your paper documents?

The DSK bank incident highlights the importance of confidential document shredding. Thieves stole more than 33,000 physical records during the DSK data breach. There was a reason for the Bulgarian government’s hefty fine. The bank failed to establish policies to protect this kind of information. Businesses handle a lot of paper. As the DSK bank incident shows, it’s important to ensure that those papers don’t land in the wrong hands. Unfortunately, the DSK bank is not alone. Digital and non-digital data breaches are common, and both tactics are equally damaging.

As a business owner, you have a legal obligation to protect your customers’ sensitive data. You must also protect your employee information. You might store information on paper, CDs or DVDs. Either way, it’s important to dispose of unneeded sensitive data properly. Shredding is the best way to dispose of confidential information. Still, it’s vital to develop clear policies. Your policies should cover how to dispose of sensitive documents. For example, you might establish a policy requiring that employees shred all documents. In this instance, no documents would leave the property if it’s not shredded.

Alternatively, you might develop a selective shredding policy. In this case, employees will determine which documents to shred.

What Is a Certificate of Destruction?

Shredding ensures that sensitive information is inaccessible. It also ensures that malicious actors can’t reassemble confidential documents.

A certificate of destruction acknowledges the work performed by a professional shredding service. For example, it might serve as a receipt for the destruction of paper documents. It could also serve as proof of hard drive or other storage product destruction.

The detail of a certificate of destruction will vary among service providers. What’s more important, however, is choosing a professional shredding service. An expert shredding service maintains high standards. As more identity thefts occur, lawmakers are taking steps to hold businesses accountable. As a result, certificates of destruction are becoming more prominent.

A certificate of destruction is a form of proof. It shows that your organization took steps to dispose of confidential information securely. However, not all certificates of destruction are equal. Furthermore, a certificate alone is not enough. You must choose a qualified firm to ensure the proper disposal of sensitive information.

Any good shredding firm will issue a certificate of destruction. It’s more vital, however, to assess a service’s credentials. For example, the National Association for Information Destruction (NAID) establishes industry standards. It’s a well-known agency that governs the product destruction industry.

For this reason, it’s helpful to look for shredding services that are NAID certified. These organizations follow strict standards that ensure the full destruction of confidential documents.

Choosing a Reliable Shredding Service

It’s always a good idea to work with NAID certified companies. The NAID is your starting point for finding top-notch service providers. The organization issues AAA Certification to select vendors. Shredding services must comply with strict guidelines to earn accreditation.

For example, the NAID guidelines cover shredding service hiring policies. They also encompass operational security. Companies must also follow a specific destruction process. They must also carry sufficient insurance to work in the industry.

Not every company passes a NAID audit. You may have considered working with a firm without certification. However, it may prove in your best interest to look for a better provider with NAID certification. Furthermore, all shredding services destroy paper. However, not every service provider can effectively destroy all kinds of outdated media. Alternative media might include hard drives and backup tapes.

You could simply overwrite these kinds of data storage devices. However, they would remain vulnerable to unauthorized access. Instead, it’s safer to hire a qualified shredding service to destroy this information on-site.

A top on-site shredding service makes security their priority. For example, the firm will require its employees to sign a confidentiality agreement. The company will also perform an extensive background check before hiring an employee. Also, a top shredding firm will ensure that all employees are trained thoroughly. The staff members will have expert training in secure document destruction.

Ensuring Secure Shredding

When you hire a shredding service, it’s highly beneficial to obtain a certificate of destruction. Obtaining a destruction certificate is an important step. It helps to ensure that a service provider has destroyed your document securely. However, there are also a couple more things to consider. For example, it’s safer when a shredding service completes their work on-site.

When you transport documents, you give malicious actors more opportunities. When driving documents to a shredding firm, for example, your employees can lose documents. By hiring an on-site service, you reduce the chances of your confidential documents falling into the wrong hands.

In addition to these practices, you must also observe the shredding process. A top-notch shredding firm can provide you with real-time video proof of the destruction of your sensitive documents.

One Service Provider for All Your Shredding Needs

Now you know the answer to, “What is a certificate of destruction?” What you need now is a shredding service with a reputation for reliable, confidential document shredding. IntelliShred is an experienced and capable secure document shredding service. We are NAID certified and can help you to destroy confidential information safely and securely.

Contact an IntelliShred representative today at 1-866-747-3360 or connect with us online. We’re waiting to show you more about securing your confidential documents.

NAID Certified Shredding

With internet fraud and identity threats on an upsurge, data security and privacy are getting more complicated. A 2018 study says that the average cost of confidential records being stolen or lost is around $148 per record, and more than $3.86 million is spent on each data breach incident globally.

When it comes to selecting an appropriate paper shredding company to look after your document destruction needs, it’s crucial to consider the provider’s background credentials. How long have they been in the paper shredding industry? Are they associated with key groups or organizations that are relevant to their services? Most importantly, are they a NAID certified shredding company?

What does NAID certified shredding mean? What is NAID and what does it represent? NAID is the international trade association for the information destruction industry. It’s  purpose is to help and promote the highest standards of ethics for the document destruction industry, through partnering with its members and lawmakers to ensure that happens. Selecting the right shredding company is the first step in making sure your documents are secure.

What Does the NAID Certification Entail?

Now that you know what is NAID-certified shredding, let’s delve deeper to learn more about the certification process and details. Being AAA certified means a document shredding company meets stringent qualifications for secure data destruction. 

The certification covers 20 operational and security areas, including video surveillance, transport, particle size, employee screening, written policies, access control, and training. Its primary objectives are:

  • Verifying that the company follows protocols specified for the security of confidential information throughout the destruction stages, starting from handling to storing before destruction, shredding, and disposing of shredded documents
  • Assuring a 3-step background screening process restricting any individual with a known criminal history from handling confidential data
  • Implementing a comprehensive and regimented audit program ensures that certified companies can receive an unannounced audit anytime or any day without prior notice

What does a NAID Certified Shredding Company Promise to its Customers?

  • Random criminal background checks on all employees prior to hiring
  • Drug-testing during pre-employment process and random drug screening for all employees
  • A certified document that thoroughly indicates sensitive documents have been shred 100%. (Certificate of Destruction)
  • $3,000,000 general liability insurance
  • Professional personnel in uniform with visible photo ID badges
  • Comprehensive security policies in place with strict safety procedures every step of the way
  • All staff must sign a Confidentiality and Non-Disclosure Agreement

Why does NAID Certified Shredding Matter for Your Security?

Every organization needs to comply with contractual and legal obligations to protect sensitive data from identity thefts and cyber threats. Understanding what is NAID-certified shredding and choosing an AAA certified company can make your business secure and reliable in many ways. Here, they are:

Assured Privacy Compliance

  • Security is incomparable; a NAID certified shredding company like IntelliShred, must follow over 20 specific requirements in regards to security and operational necessities; these include access control, transport, video surveillance, and employee screening
  • Since documents will be destroyed with a cross-cut shredding process, the paper particle size is too small to reassemble the same or save the information.

Certified Data Destruction

  • Apart from meeting the compliance requirements, a NAID certified shredding company also provides a Certificate of Destruction to prove the same.
  • The confidentiality of your business documents is vital; businesses who are not NAID Certified may be practicing habits that fail to meet legal privacy standards; therefore your business may be at risk

Safe Disposal

  • Before shredding, the documents are stored in closed containers to prevent unauthorized access. A secure wipe standard is followed to make electronic data unrecoverable. After shredding or pulping the documents, the company will dispose of them according to FACTA Final Disposal Rule and PCI compliance guidelines.

Peace of Mind

  • NAID-certified shredding company can offer you the peace of mind that your paperwork will not leave behind any legal trail or audit issues. NAID certified shredding companies experience audits to confirm sustainable consumer protection measures are in place. 

We Keep Your Business Safe

By hiring IntelliShred to look after your commercial document shredding needs, you can rest assured that your information is in the best hands. Our procedures follow the highest security standards in the industry and most importantly, abide with specifications outlined under NAID. Contact IntelliShred in New Jersey for further details in regards to the unique paper shredding services we offer. Call 1-866-747-3360.

Data breaches are a very real threat to companies. Even before the internet became a common tool for the general public, criminals have been stealing sensitive data from both individuals and businesses alike. In fact, publicly-disclosed data breaches saw a huge increase in the 1980s.

You’d think that fraudsters focus solely on digital data now. But the fact is, many still prey on paper data.

So you must be diligent in disposing your papers properly, or else you risk your information falling into the wrong hands. For that, you can get your papers taken care of by paper shredding companies.

Want to learn more about the benefits of using a paper shredding company? Then read on. We’ll show you everything IntelliShred can do for you!

We Come to You

You might be concerned that you need to take precious time out of your business day to bring documents to shred to a professional company. However, that won’t be a worry when you work with IntelliShred.

We offer on-site shredding services so you don’t have to be concerned with transporting your documents in a safe and efficient manner. We’ll come to you with security containers on our mobile shredding trucks, which will reduce the chances of your documents ending up in the wrong hands. Y

our papers will go directly from your employees to ours. This not only ensures better security of your documents, but it also saves you time.

At the end of shredding, we’ll provide you with a Certificate of Destruction. This proves that we’ve shredded and destroyed your papers in a safe and secure way. You can use this certificate as a unique selling point (USP) for your company, which can then give you a leg up on your competition.

One-Time Shred Purge

Have you come across a situation where you urgently need to shred a large volume of documents in one go? Then don’t stress, as we can do that for you!

This type of service is perfect for cleaning up your files on an annual basis or when you’re going through corporate reorganizations. It can also be ideal right after you’ve settled a legal issue and need that private data securely destroyed.

Regular Shredding

On the other hand, IntelliShred can also come regularly to shred papers so they don’t build up. We’ll come on a schedule of your choosing so it’ll be most convenient for your business. It can either be weekly, bi-weekly, or monthly, depending on your needs.

You can also count on us to always be punctual, whether it’s a one-off job or regularly scheduled appointments. This will minimize disruption during your business day so you can be as productive as possible.

Other Benefits We Offer

You’ve seen that we can come on a one-time or regular basis. But what else can IntelliShred do for you and what sets us apart from our competition? Find out below!

Decades of Experience

IntelliShred has been serving the Tri-State area ever since 1999. This means we have over 21 years of experience, which means we’ve streamlined the process to not only be as efficient as possible, but also as secure as possible.

We understand that these documents hold some of your business’s most private data. This is why we’ll always treat it as if they were our own.

Complete Professionalism

Handling sensitive data requires the highest ethical standards. This is why IntelliShred has received our AAA Certification for shredding, which is the highest security rating possible. Also, we’re members of the National Association for Information Destruction (NAID).

We are so confident in our ability to shred your documents that we guarantee that your information is 100% irrecoverable.

Document Destruction Video

When other companies shred your documents, how can you be sure that they’re actually doing what they’re claiming to do?

For your peace of mind, we offer an active video screen on our mobile trucks. That way, you can stand outside the truck and watch in real-time as we destroy your papers. In fact, we encourage you to witness this, as it’ll help give you peace of mind that your papers are truly shredded.

Proprietary Handheld Scanners

To further secure your documents, we have come up with proprietary handheld scanners. These allow us to have complete control over the entire shredding process, as it enables us to have secure tracking for all papers we handle.

These are iPhone-based scanners that let us re-route if necessary. As a result, we can dispatch more trucks to more locations if needed.

Punctuality You Can Count On

Earlier, we said that you can count on us to always be punctual. You can definitely hold us to that, since we guarantee we’ll always be on time.

If we’re not, or if we miss your appointment for any reason, then we’ll shred your documents entirely free of charge! Do note that this is only for regularly scheduled services and not one-time shredding jobs.

Experience the Benefits of Paper Shredding Companies for Yourself

Now you know all about the benefits that paper shredding companies can offer you. In particular, IntelliShred offers professional and reliable services, plus we arrive in a timely fashion. We also have the credentials that prove we can handle all documents in a secure fashion.

Considering we guarantee our shredding services, we are one of the best commercial shredding companies you can turn to in New Jersey, New York, and Pennsylvania. So for convenient on-site, full-service document shredding, IntelliShred is the shredding company you need!

Would you like to get in touch with a paper shredding business that can give you these benefits? Then contact IntelliShred now.

Did you know the average American office worker uses 10,000 sheets of paper every year? Now multiply that by the number of employees you have. The result might be staggering.

What are people printing? Many print emails or other documents. You’ll also want to keep paper copies of contracts, financial records, and more.

Even the most innocuous email can contain sensitive information, though. It should be clear why every organization needs a paper shredding business plan.

The Importance of a Paper Shredding Business Plan

With so much paper flying around the office, it’s clear why a document shredding business plan is important. You want to keep sensitive information from falling into the wrong hands.

More than that, you often have a legal responsibility to protect any sensitive data you have on hand. That might mean records that include employees’ names, addresses, and social security numbers.

It can also include paper records that have customer information. Just as you need to take precautions to protect digital data, you must also protect anything on hard copy. In the medical field, patient files must also be protected. Documents like legal contracts and financial reports may also have sensitive information. A printed email could leak proprietary information or contact information.

Clearly, it’s important to make sure any paper documents you have are being handled the right way. Shredding business documents is the best way to make sure this data stays safe.

The Components of a Good Document Shredding Business Plan

Now that you can see the importance of destroying paper business records the right way, it’s time to develop a plan. So, what does a good plan for shredding business documents look like? You’ll want to consider the following components.

Create Protocols for Printing and Shredding

Today, you don’t need to print most documents. In fact, a lot of the 10,000 pages your team members are printing go straight into the waste or the recycling.

This increases the risk that sensitive information could fall into the wrong hands. In this case, the best approach is preventive action. Ask your employees to consider which documents they need to print. Chances are they don’t need a hard copy of that email. Most documents can be backed up and stored more securely in digital format.

You may want to keep some documents, such as tax filings, in paper format. Go through a list of documents you normally keep in physical files. Ask if you need to keep filing all of them on paper, or if some of them can be switched to digital-only record-keeping.

Once you’ve done this, you can create protocols for printing that you can share with your employees. This can help you reduce the amount of paper and ink you use. It also reduces physical file storage and the need for document shredding.

You should also create a policy for what to do with documents once an employee has printed them. Even if you suggest people should think twice about printing an email, they might still print it. What should they do with it once they have?

You might create a shred-all policy. Every paper document must be shredded before it leaves the premise. If you have a selective shredding policy, employees assess which documents to shred and which ones to recycle.

Outline Retention Periods

You need to keep different types of documents on file longer than others. Examples include bank documents and job applications. You can destroy job applications after a few years, but bank documents need to be kept on hand longer.

Go through the types of documents you plan to keep paper records of. Determine the right length of time to keep them. Once you’ve decided on retention periods, you can set up a schedule to pull documents for shredding. You may schedule time once a month or even on an annual basis.

Create a Management Plan and Train Team Members

Now that you have all this information, you should create a document management plan. You may want to appoint someone to oversee storage and destruction of documents.

This person will be responsible for ensuring documents are stored the right way. They’ll also be responsible for pulling documents that have passed the retention period and can be destroyed.

Finally, you should create a plan for training every member of your team. They need to be aware of policies about document management, storage, and destruction. When everyone knows the proper procedures, it’s easier to ensure your data will be safe.

Set Up a Shredding Schedule with a Reliable Partner

Next, you’ll want to team up with a reliable partner to ensure your paper documents are shredded the right way. You’ll work with this business on a regular basis so paper documents can be disposed of in a safe and timely manner.

You can usually choose between mobile and offsite service. Offsite services shred your documents in a secure facility with thousands of other documents. Mobile services come to you and shred onsite.

You can choose to shred in-house. This may seem easier, as employees can shred their documents the moment they decide to get rid of them. This may not be time effective, as employees can sometimes spend hours every week shredding. It also may not be as secure as working with a provider. Before you team up with any paper shredding business, you’ll want to take a look at their process. How do they ensure your documents will be unidentifiable?

Manage Your Data the Right Way

A good paper shredding business plan is one step in the right direction for data management. With it, you can ensure compliance and keep your data safe.

You should also think about the management of your electronic records. If you’re looking for a provider who can help you manage all your records, it’s time to get in touch. Peace of mind about record security is close at hand.

Scheduled Shredding Services

Although many companies invest in digital security systems to safeguard their private information, there is still a continued need for the protection of sensitive information that is stored on tangible paper documents. Unfortunately, this need can sometimes go overlooked or undermanaged, costing the company valuable time, money, and productivity. In some cases, proprietary information such as trade secrets, product formulas or recipes, and financial records have been stolen or compromised, doing enormous damage to the company.

Today’s businesses must hire commercial paper shredding companies to ensure their information is destroyed properly. Thorough, scheduled shredding isn’t a tedious practice, it’s a vital part of data security, and can save your company valuable resources. At IntelliShred, we can provide you with the document destruction services you need to clear out space, improve employee productivity and most importantly, protect the valuable information you’ve accumulated to keep your business secure. The list is not exhaustive, but here are three benefits you’ll gain from our services.

There are many benefits to hiring a mobile shredding company that offers regularly scheduled shredding services:

  • Productivity – Time is money as the saying goes, and in today’s demanding business environment, it’s never been more true. Employees are required to produce results at unprecedented levels, and if they are forced to spend their time on paper shredding, they won’t be able to devote their energy to the projects you need to achieve maximum productivity and profit. With IntelliShred, you can let us handle your regular shredding needs so you can get back to work.
  • Protection – From the Health Insurance Portability and Accountability Act to the Fair and Accurate Credit Transactions Act, we’re familiar with the laws surrounding information security, and we’re able to destroy your documents according to all government regulations so that they are completely irrecoverable. A shredding service can help your company regularly maintain compliance with all of the regulations surrounding information and privacy. The Health Insurance Portability and Accountability Act (HIPAA), the Fair Trade and Accurate Credit Transaction Act (FACTA), and Gramm-Leach-Bliley (GLB) all enforce federal standards on privacy of confidential information. Shredding on a regular basis ensures you will meet all the privacy protection standards. From locked document containers to tracking systems that monitor your documents as they are handled, we provide multiple security measures to ensure that all information security rules are followed, thus saving you the cost incurred by potential violations. We will also give you a certificate of destruction to verify that you have adequately shredded your documents, protecting you from costly liability claims.
  • Profit – One way or another, companies that produce large quantities of documentation are going to have to dispose of their data. The space required to store accumulated documents, the time taken for employees to properly dispose of them, and the cost of adequately disposing of their paper is all much more expensive than our low-cost scheduled shredding services. We will develop a weekly, bi-weekly, or monthly shredding schedule based on the needs of your business, and our scheduled shredding services will keep your office space clutter-free and running smoothly, at an affordable cost to you.
  • Reducing liability – Regularly scheduled shredding services save you from paying your employees overtime. It allows your current employees to be more efficient and productive so they can continue to focus on more important business matters. In order to start with this type of service, the provider will install document collection containers within your office space, allowing employees to discard items in a secure fashion. These containers are then emptied according to your customized schedule and your documents are then shredded safely and securely.
  • Protecting your business reputation – Most businesses rely on their good reputation to maintain a constant flow of customers. When documents are not properly destroyed, they may fall into the wrong hands and this could affect your company’s reputation. To manage the negative PR could cost you hundreds, if not thousands of dollars – that’s money out the window! Your clients, your employees, and possibly your whole community will no longer trust your business practices.

It’s best to find the right professional for the job – make sure the one working for you is screened, uniformed and has experience in shredding and destruction. Typically, customers choose to have the shredding done at their business location by a mobile shredding truck, but it’s also possible to have the items transported to a secure warehouse where the shredding is executed.

IntelliShred has been servicing the tri-state area for over two decades. We hire only the best technicians for our shredding and destruction teams and we pride ourselves on how dedicated they are. Our customers continue to shred with us again, and again and we’re happy that they know we’ll help them relieve the burden and stress that comes with this important task. As part of our services, we will:

  • Protect Your Confidential Information
  • Ensure Compliance with HIPAA, GLB & FACTA
  • Provide High Security On-Site Shredding
  • Offer Flexible Scheduling
  • Save you money – our regularly scheduled shredding services cost less than $2.00/day!

From freeing up your employees to do more productive work, to protecting yourself from security breaches and ensuing legal violations, to clearing out space and finding a more cost-effective way to dispose of your documents, the benefits of regular shredding are so numerous that the only question to be asked is: why would you dispose of your documents any other way? Our scheduled shredding services are both affordable and professionally handled, and our customized shredding appointments may even save you money on our own services. So, if you need a safer way to protect your sensitive information and want to save on time, money and resources, start by letting IntelliShred handle your scheduled shredding needs!

Usually when we think of identity theft, data breaches of large companies like Target, Marriott, and Yahoo! come to mind. But did you know that identity theft happens from paper documents as well? Over half of all identity thefts in recent years are non-digital.

This often comes as a surprise, as most people don’t realize that identity thieves are still out there trying to steal identities and confidential information from paper documents. This is why commercial paper shredding is so important.

If your company has sensitive paper documents with customer and employee information, patient information, or other things that you wouldn’t want in anyone else’s hands, you need to consider a paper shredding service. Read on to learn more.

What is Commercial Paper Shredding?

Commercial paper shredding companies provide your company or organization with a shredding bin that looks much like a large trash can. It has a lock that can only be opened with a key so you are safe putting sensitive documents inside of it. When it is full, or when you schedule with the shredding company, they come to your site to shred your documents.

Most companies will bring a truck to your office building and shred on-site. They never leave your offices with the paper documents intact and you can be present for the shredding. Reputable companies like IntelliShred will provide you with a certificate of destruction which details exactly how many documents were shredded and states that they were destroyed safely and securely.

Benefits of Commercial Paper Shredding

There are many benefits to commercial paper shredding, including:

  • Regular or one-time shredding (you can schedule a shredding bin to be placed once or twice a year or have on-site shredding be a regular occurrence)
  • Safe and secure document destruction
  • Eliminates the need for office paper shredders and disposal of shredded materials
  • Peace of mind that sensitive information will not end up in the wrong hands
  • Ability to see your documents be shredded

In addition, commercial paper shredding saves you a great deal of time and resources. By hiring a company to handle your shredding, you don’t have to assign an employee to handle the shredding and you don’t have to have multiple shredders available to employees if they are responsible for shredding their own documents.

What to Look For

There are certain things you should look for in your commercial shredding company, including:

  • Onsite shredding
  • Guarantees that information on the documents is not recoverable
  • Locked shredding bins placed in your offices
  • Certificates of destruction
  • Bonus services, such as destruction of electronic material or recycling of keyboards, monitors, printers, etc.

Hire a Commercial Shredding Company Today

You wouldn’t leave data security to someone without experience in cybersecurity, so don’t leave document destruction to someone who doesn’t specialize in commercial paper shredding. Keep your information safe and secure with a company that can handle the shredding for you.

If you’re looking for a commercial paper shredding company in the Tri-State area today, IntelliShred is here for you. Our services include on-site document shredding as well as e-waste disposal and destruction of sensitive electronic materials. Contact us today for a quote.

Do you operate a small business? If so, then you understand how important it is to protect your data.

One of the best ways to keep you and your customers’ information safe is to shred documents that you no longer need. But how can you be sure that your documents won’t fall into the wrong hands? You’ve come to the right place for answers.

Off-site shredding is considered less secure alternative when hiring a shredding company. Your documents and/or electronic media are transported to a shredding company’s facility, which is where the destruction takes place.

On-site shredding, on the other hand, is widely considered as the safest approach. Your documents/media are sealed securely in shredding containers and destroyed right there in front of you. On-site shredding can also be done on a regular schedule.

So which one is a better choice for businesses? This article takes a look at on-site shredding vs off-site shredding. Keep reading to get the inside scoop on the most reliable way to securely destroy your company’s out-dated documents.

Pros of On-Site Document Shredding

When it comes to keeping your printed data as secure as possible, shredding your documents on-site is definitely the best option.

After all, your documents will be destroyed on-site at your location rather than being transported to a secondary location. This eliminates the possibility of the documents being stolen or falling into the wrong hands.

This is extremely important, especially when it comes to protecting your customers’ privacy. Keep in mind that your customers have entrusted you with personal information, including financial data that could easily be used to steal their identity.

Shredding your documents on-site is a simple matter of dropping confidential documents into a locked security container, and then scheduling an appointment with the shredding company. This enables you to view the entire process of the document shredding so that there’s no mystery about what happened to them.

Cons of On-Site Document Shredding

There’s really no significant disadvantage to having your documents shredded on-site. After all, it’s a huge convenience having the shredding company come to you. It’s safe and secure, and you can rest assured that all of your documents were destroyed prior to leaving your place of business.

This convenience could cost a little more, but that’s a small price to pay for peace of mind.

Pros of Off-Site Document Shredding

This type of shredding service allows your documents to be collected and then securely transported to a shredding facility. The documents won’t be destroyed until they arrive at the secure environment.

This method of document shredding requires a strict chain of custody, transfer, and destruction of documents, and enables your company to simply hand over the document containers and forget about them.

Off-site shredding typically also offers certain cost advantages because it’s more convenient for the shredding service.

Cons of Off-Site Document Shredding

The major disadvantage of off-site shredding is the reduced level of security. After all, your documents will be taken from your business and transported to the shredding facility and hand sorted by lower wage employees which increases the potential for them to be lost or stolen, thus exposing you and your customers to risks of fraud.

A Guide to the Benefits of On-Site Shredding

It’s hard to put a price on the value of keeping your data secure. After all, you’ve worked hard to protect your customers so that they feel as secure as possible. Fortunately, on-site shredding provides a great solution for protecting documents so that you can relax.

off site vs onsiteSo How Do I Choose?

For destroying documents that aren’t sensitive, many people choose to go with off-site shredding. For more sensitive documents, people usually feel more comfortable with on-site shredding.

With electronic media and electronic scrap however, it’s a bit different. Electronic media like CDs, DVDs and hard drives can be more difficult to completely destroy if the job isn’t done properly. With that being said however, hiring an on-site shredding company to shred and crush your electronic media is still the safest way to dispose of it.

Many companies have different shredding standards for on-site and off-site shredding.  Feel free to check out IntelliShred’s mobile on-site shredding office so you can ask any questions you might have. You can also ask us any questions here on our website.

Why Hire A Shredding Company?

A homeowner can simply buy his own shredder, which is a simple and easy way to help prevent identity theft.

For business owners however, it doesn’t make sense from a business standpoint to have one employee waste several hours a day to shred just a few boxes of documents.

If you’ve many stacks of papers, then shredding a small amount of papers at a single time, dealing with paper jams and errors, and removing staples and binder clips simply doesn’t make good business sense. In this case hiring an off-site shredding or on-site shredding service is a no-brainer.

Does this situation describe you? Then maybe you’re ready to start using on site or off-site shredding services. Feel free to call us now at 1-866-747-3360 to schedule shredding now.

An average office will use thousands of copy paper every year. From financial reports to employee data and performance reviews, you want to ensure that all that confidential information is destroyed in a safe, secure and reliable manner. As part of a company’s waste management plan, the one-time shredding service allows safe destruction of paperwork and electronic documents that are no longer needed.

The one-time service can be scheduled annually or whenever there is a lot of paper to destroy. At IntelliShred, we cater to all your one-time purge shredding needs in New Jersey, New York and Pennsylvania with quick, efficient and secure services right at your premises. You can supervise the process for a guarantee that the documents have been appropriately destroyed or are in a non-recoverable state. Off-site shredding services are also available, where documents are transported to a secure off-site facility for shredding.

When Should One-Time Shredding Services Be Carried Out?

An organization may make purge shredding a yearly or quarterly service. However, the service can be requested anytime there is too much paperwork to shred and it’s not feasible to do it all on your own.

Additionally, when moving to a new location, it’s advisable to get rid of anything you won’t use in the new site. When companies merge or change operations, previous documents become obsolete and it wouldn’t make sense to hold on to them.

How is a One-Time Shredding Service Beneficial to an Organization?

It’s Economic Friendly

You only request the service when you need it. If you usually get rid of clutter at the end of the year, you only allocate a budget for the service once.

Think of the amount of time your employees would use everyday shredding documents. If you converted this to pay per hour, the amount would be substantial. Further, you don’t need to invest in proper shredding equipment that can be costly to acquire and maintain.

Fast and Convenient

It can take months to purge dozens of unwanted paper documents manually. Even still, it may not be possible to shred to a point where they cannot be recovered unless done by appropriate shredding equipment. The one-time shredding services properly destroy your critical documents with ease and convenience.

Less Clutter

It’s easier to manage information when you have a system that gets rid of whatever is no longer needed. Past files can take up a lot of space that could otherwise be used to store more meaningful paperwork.

Helps Avoid Identity Theft

You may have vital information in the documents you no longer use. If malicious individuals get access to the data, you may end up losing credibility with your clients or result in company theft or fraud. To be more in control of information at your company, always use a one-time shredding service.

Helps Keep Up with the Government’s Purging Regulations

Government entities all over the USA have strict regulations concerning the collection, use, storage and disposal of confidential information. According to privacy laws in many states, you cannot manually shred and throw sensitive files into a dustbin. You need an evidence-backed process that is safe and federally approved.

Professional shredders perform the duty and hand you a Certificate of Destruction to support the fact that all documents have been safely destroyed. You may be required to provide this document to the authorities as further proof that you comply with the set guidelines, failure to which you may be subjected to hefty fines or penalties.

Reduces Human Error at the Workplace

Keeping a large amount of paperwork can result in cluttered spaces and overcrowded storage systems. Chances of documents strewing all over the place or mixing up are pretty high. This can lead to human error which can be costly to the company. For instance, an employee can use the wrong documents because the office lacks a proper filing system. Getting rid of any paperwork that’s not needed can boost the maintenance of storage systems, reducing error rate and increasing productivity. The human mind also works better in a calm, organized and clean environment.

You’re Assured of an Environmental Friendly Process

After destroying the documents, the next primary concern is how to best dispose of the trash. If you shred the documents at your office, you may have to look for a recycling company to pick the waste or improvise ways of disposing of it, which might not be environmentally friendly. With a professional service shredding service, you take care of everything at once. The shredded waste is conveniently and safely recycled to ensure a clean environment with less wastage of resources.

Improved Productivity

Your office shredding machine is most likely designed to shred one if not a couple of document at a time. It also can be laborious to remove staples and paper clips, straighten the documents and shred a little at a time. Your employees could be using a considerable amount of time just trying to get rid of unwanted documents rather than focusing on important office business.

To avoid this, have a proper document management system that securely keeps documents and prevents them from being mishandled or lost and whenever it’s appropriate, have the one-time shredding service take care of your shredding needs.

Assurance that Sensitive Information is Properly Disposed

If you have security concerns, you can request the shredding company for an onsite purging. With this, you can supervise the collection of the waste and the consequent destruction. A professional shredding company will have onboard comprehensive security controls to monitor the entire process. This enables you to indirectly supervise the process and have the surety that the exercise was carried out successfully.

Ultimately, a one-time shredding service is vital for the proper disposal of a company’s waste. Most importantly, choose a technology-savvy service provider that’s committed to offering fast, secure and reliable services.

At IntelliShred, we analyze your waste disposal needs and requests and suggest appropriate solutions that meet your specification and schedule. We also ensure that you’re in complete control of the whole process from when we pick up the documents to transportation and destruction. Contact us today to request a quote or learn more about our one-time purge shredding service.