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Two Important Reasons for Companies to Shred Important Documents

Legal Paper Shredding

Part of doing business means dealing with many different types of sensitive information. Of course, storing data electronically can be risky, but so can keeping paper files.

Company forms, transactions, contracts and other legal documents contain private information – from payroll and credit card records to client lists and employment information. If these documents are still in your possession, but are no longer useful, then it’s important to have them shredded.

Privacy Legislation
There are special laws in place which protect an employee’s right to privacy. If their personal information is not kept safe, your business could be liable if anything should happen to it. Shredding important employee documents helps protect their information and reduces your risk of receiving fines for mishandling customer information. Penalties can be severe for businesses that fail to comply with these regulations.

Make sure your business is compliant with the following regulations:

  • FACTA
  • Gramm-Leach-Bliley
  • HIPAA
  • Sarbanes-Oxley

Once sorted, shredding physical documents is the best way to ensure that they’re destroyed correctly. A data breach can put your organization at risk as well as tarnish your reputation, especially with legal paper shredding.

Saving the Environment
It’s not just illegal to throw away documents with sensitive information, there is also a significant environmental impact. Simply recycling your documents is not enough – shredding is a better, more environmentally sound way to ensure that sensitive information does not just get shuffled around and distributed by your recycling vendor. Shredding companies have the ability to cut paper down to a size where it is unrecognizable and they can send higher volumes of it to be recycled more easily.

A professional shredding company can help you stay in compliance with legal paper shredding. Avoid legal trouble, help save the environment and obtain peace of mind that you’ve done everything you can to protect the valuable information you store.

If you need shredding services in NJ, IntelliShred provides NAID certified shredding, and offers daily, weekly and monthly service packages. Learn more about how we can help you protect your business, contact us today!