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5 Steps From A Local Document Shredding Service To Prevent Identity Theft

local document shredding services

Local Document Shredding Services

Protecting confidential information can be one of the biggest challenges for companies today. Every size company – from small mom-and-pop businesses to large corporations, consistently face the threat identity theft. It’s been estimated that about 9 million people have had their identities stolen each year. Drained accounts, damaged credit, information about medical treatments – paper documents, information storage devices and files are at risk, so it’s necessary to put the right security measures in place.

Having a written identity theft program is essential for every company. In fact, the FTC’s Red Flags Rule requires many businesses and organizations to implement a written identity theft prevention program. The whole idea behind it is to help detect the “red flags” of identity theft in their day-to-day operations, take steps to prevent the crime, and mitigate its damage. This type of safety net can help businesses spot suspicious patterns and prevent the costly consequences of identity theft.

  1. Reduce the amount of confidential information you store.
    It’s essential for your business to store confidential information, but if you maintain too much of it, it’s easier for criminals to steal. You should try to only store information that’s absolutely necessary to conduct business. If it’s possible to maintain your operations without storing all kinds of data, it may save you from higher risk of theft.
  2. Be sure that your company has a data destruction policy.
    The easiest way to increase identity theft protection is to eliminate confidential information that’s no longer relevant. This not only includes shredding paper documents, it also includes the destruction of computer equipment, hard drives and data storage solutions. Simply sending old equipment out to the landfill is a big mistake, this is where local document shredding services come in.
  3. Protect all of your paper documents.
    It’s critical to keep any time-sensitive printed information under lock and key to prevent unauthorized access. It’s wise to only allow the most trusted employees to have access to these documents and storing them in a secure location, such as a safe. Once documents are no longer relevant, call up your local document shredding services. There should never be a chance that employees leave important documents out in the open unattended.
  4. Use firewalls and anti-virus software on all computer systems.
    Digital fraud is also a serious issue, so you should make sure all of your computer systems have the appropriate level of protection. A firewall, anti-virus and anti-malware technology is all highly recommended. It’s also crucial that your employees are given a comprehensive security awareness training, so they are equipped with the skills to protect against a variety of threats. The training should include information on the malware, ransomware, and Trojan horses.
  5. Use an on-site shredding and destruction service.
    Local document shredding services can save you money and provide you with confirmation that your confidential information has been destroyed properly. Professional shredding companies provide a Certificate of Destruction, which offers documentation of each shred and protects your business in the event of an audit or lawsuit. Think about the amount of time an employee could spend on shredding with a small office shredder – you can’t ignore that precious time and wages will be wasted. Plus, the depreciation and maintenance of the office shredder could cost even more over time as hiring a shredding service. Good local document shredding services shred more than paper, they have the ability to handle destruction of other information storage devices.

If your confidential data gets into the wrong hands, your company, employees and clients could be exposed to information fraud and identity theft. In turn, your business could be subject to severe penalties, fines, bad PR, and lost business because you did not remain compliant with current laws governing information.

At IntelliShred, our team is made up of experienced information security technicians that can help your organization stay compliant with the ever-changing federal and state information destruction laws. Contact us today so we can help you manage your confidential waste shredding and avoid the risks of identity theft.