Don’t Make These Mistakes When Disposing of Important Documents

Shredding Solutions

If you run a business, organization, or foundation, the sensitive information you store should be properly destroyed if it’s no longer in use. Every company should implement thorough shredding solutions to protect their business.

It’s not hard to prevent the exposure of important information – simply avoid these common mistakes:

MISTAKE #1: Not following a records retention policy
One of the benefits of establishing a records retention policy is that you can significantly diminish your chances of experiencing a data breach. The purpose of this policy is to define how long your business should store confidential documents or records.

Confidential files that are kept after they are no longer needed is not economically sound and it increases data breach exposure risks. Old records can be considered discoverable from a legal and regulatory standpoint as well. It’s wise to manage your documents throughout their entire lifespan.

MISTAKE #2: Relying on store-bought shredding machines
While store-bought shredding machines still offer shredding solutions for small amounts of documents, they don’t compare with professional shredding machines that can handle a higher volume of paper.

Store-bought shredding machines can shred a limited amount of paper at once and you must remove the staples and paper clips. There’s also the constant struggle with paper jams and the frequent emptying of the small shred bin.

Security experts suggest that paper should always be shredded using a cross-cut method in order to destroyed beyond recognition and most store-bought shredders don’t feature that ability.

MISTAKE #3: Choosing the wrong shredding company
Choosing data shredding services for the disposal of confidential information. It’s easy to choose a cheaper service provider, but if they don’t follow secure disposal processes, they are putting your confidential information at risk.

It’s important to choose an experienced shredding company with a strong reputation and good references. National Association of Information Destruction (NAID) AAA certification will make sure the company you choose is working with the highest ethical and professional standards.

A professional shredding service can help you stay in compliance. Avoid legal trouble, help save the environment and obtain peace of mind that you’ve done everything you can to protect the valuable information you store.

IntelliShred provides full-service document destruction on site and offers daily, weekly, monthly, service packages. Learn more about our shredding solutions and how we can help you protect your business, contact us today!

Our Shredding Policy

The Gramm-Leach-Bliley Act, also known as the Financial Services Modernization Act of 1999, was enacted on November 12, 1999 and is an act of the 106th U.S. Congress (1999–2001). This act was established to protect the personal financial information of consumers from neglectful financial institutions.

The act applies to the following financial institutions/companies:

• Banks
• Securities Firms
• Insurance Companies
• Mortgage Lenders/Brokers
• Accountants/Tax Return Managers
• Financial Advisors
• Credit Counseling
• Debt Collection

This rule also applies to companies, regardless of whether they are financial institutions, who receive such information. Companies must design, implement and maintain safeguards to protect their customer information.

One of the safeguards a company could implement would be putting a shredding policy in place. An established process for handling sensitive information can protect your company from risk of fraud or identity theft.

To make it more efficient, companies typically hire a professional shredding company to handle shredding of the mass of paper/documents they generate. With a shredding policy, a shredder service can eliminate any chance that your sensitive information falls into the wrong hands.

IntelliShred is an experienced professional shredding service in NJ with years in the business. We can provide you with a custom shredding policy solution that’s efficient and cost-effective! Contact us today!

Professional Shredding Service

In today’s business world, corporations and organizations of all sizes are at risk. The confidential and sensitive information they collect or store can be compromised and end up in the wrong hands.

There are professional shredding services that can help protect your business from losing every valuable document or computer file. Here are five reasons why a professional shredding service is essential:

1. Privacy Laws & Regulations: All organizations must protect sensitive documents in accordance with two privacy laws called HIPAA and FACTA. Any documents containing personal information must be shredded when they are no longer of use. Using trash or recycling bins to dispose of these items incorrectly can cause your company to incur fines.

2. Keep Your Business Secure: Unfortunately, a simple office shredder cannot guarantee the same security and professionalism that’s provided by a professional shredding company, trained specifically for the job. Identity theft and fraud can occur when shredded documents are shredded by a regular office shredder, because they can be reconstructed from paper strips.

3. Convenience: Wasting time removing staples and clips reduces productivity, while hiring a professional paper shredding company eliminates the need for that step. These companies usually provide a secure bin to store your documents prior to shredding – which helps eliminate the risk of stolen records.

4. It’s Cost-Effective: A professional shredding service costs about half the cost of doing it yourself. When you outsource your document shredding, you avoid using employee time to complete the process. In-house paper shredding takes time and often takes away from an employee’s regular job duties.

5. Document Shredding Truck: Today’s professional shredding companies offer on-site or mobile shredding. That means there’s no need to transport tons of paper to a facility – they can do it for your company right in the parking lot!

It’s crucial to save your business from the risk of theft or fraud – hire a professional to do the job right!

As one of the top shredding services in New Jersey, IntelliShred provides you with the peace of mind that all critical information is being destroyed in a secure manner. We are able to create a Certificate of Destruction that clearly indicates so. Call us today for more information on how we can provide you with an efficient professional shredding service.