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Professional HIPAA Shredding Services For Your Business Documents

HIPAA (Health Insurance Portability and Accountability Act of 1996) is United States legislation that provides data privacy and security provisions for safeguarding medical information. HIPAA compliant shredding is vitally important for your business. This is for the following two reasons:

  1. You must release and destroy documents so that they are not found by others.
  2. So that privacy rules are not broken. Your business must remain in compliance with HIPAA when your records no longer need to be kept in your office.

Are you making sure your practicing HIPAA compliant shredding in your healthcare facility? As a healthcare professional, you already know how crucial it is to keep your practices in compliance with HIPAA. However, this does not only relate to the way you store and share data or patient information.

You also need to make sure you are properly disposing of protected health information or PHI. Healthcare facilities must safely destroy this data both electronically and physically. Keep reading to learn more about how to dispose of paper data using HIPAA compliment document shredding practices.

HIPAA Compliant Shredding: The Basics

The way you destroy medical data is incredibly important to keep your practice and your patients safe. HIPAA requires that paper data as well as hard drive data, be destroyed or shredded so that the data is unreadable and impossible to reconstruct. It needs to be impossible for a paper document to be put back together so that it can be read.

For this reason, working with a document destruction service that specializes in making paper documents entirely unreadable through shredding is a must. This is a way to keep you and your patients safe from data breaches and other risk factors.

Shred Medical Information Appropriately

It’s incredibly important that healthcare facilities are using the best shredding practices possible with their paper documents and information. Additionally, other file types, such as those that are electronic, also have certain destruction protocols. For electronic files and documents, you will need to use the correct technology to make sure documents are destroyed and unsalvagable.

This is the case for files such as X-Rays, X-Ray Films, tapes, hard drives, and any other kind of shreddable data or media. If you’re not sure if certain data, documents, or paperwork falls under the protected healthcare information category, it’s best to go ahead and use HIPAA compliant shredding and destroying practices anyways.

Set Up a Shredding Schedule

To make sure the appropriate data is being destroyed on a regular basis, you should work with a trusted document destruction company and set up a schedule for shredding. If you tend to have many documents that need to be destroyed within HIPAA guidelines at your healthcare facility, it may be best to set up a weekly, bi-weekly, or monthly shredding schedule.

If you tend to have a certain time of year in which you compile data that needs to be destroyed, you may consider setting up shredding appointments annually. Not only can this keep you in compliance with HIPAA, but it can also maintain the security of information while keeping your office safe and organized.

The HIPAA Shredding Process

You can hire IntelliShred to do this right away (along with following FACTA shredding standards), and we will handle everything. From that big box sitting in the back of your office, to the select files you have pulled out to be destroyed this week.

Step 1

HIPAA shredding begins with a record of all the files that you plan to release, and they will taken by one of our drivers who will shred them in our truck, on-site, at your location. The documents will be destroyed on equipment utilizing high-security shear shredding.  Your documents will shredded in a way that will make it impossible to piece together or recover.

You must hire a professional shredding company to help you with HIPAA shredding because they are certified to do this work.

Step 2

Schedule your appointment for the shredding when ready. You can also have a regular service program, where we provide you a container and service it on a regularly scheduled basis.

Step 3

Our truck will drive off with your documents, and they are certified safe until they are destroyed.
You may show a record of all the shredded documents that you have disposed of, and IntelliShred will stand behind you if you are ever questioned.

Step 4

Ensure that you have record of all the disposal appointments you have kept. Doing this, you’ll have the assurance that you will remain in compliance with HIPAA regardless of the number of documents you have or their sensitivity. Your clients and/or patients will be protected from any intrusion into their lives and personal history.

Step 5

Contact IntelliShred today to ensure that your document shredding is done at the appropriate time and in the appropriate way. Your documents will be destroyed according to what HIPAA shredding requires, and you will always do this within the bounds of the federal laws governing patient and client privacy.

Are you looking for ways to increase the security and privacy of your company? Do you wish there were a way to give yourself more peace of mind that the information on your old documents can’t be stolen? If so, then you need to hire file shredding services to meet that demand. However, it’s important to find the optimal shredding service to make sure that your documents and the information on them are protected.

See below for a list of benefits that you will receive when you invest in IntelliShred.

1. Positive Client Feedback

If you want to determine whether or not a shredding service can be trusted, there’s no better way to get a peek behind the curtain than using references and reviews.

We celebrated our 20th anniversary back in 2019, and have been happily servicing companies of many different sizes and industries during our years of service. Just as our website says, we focus on providing your company with quality, service, security, and integrity.

If you truly want to dig up some information on the shredding service that you’re considering, we recommend that you use online reviews, client references, or customer testimonials. For those of you that would like a few references, just ask! We’re more than happy to connect you with clients that know our services well. You can also review the customer testimonials on our site or read our online reviews to get the best of feedback around.

We go above and beyond for our clients. We offer document destruction (paper shredding) services, e-waste services, and product destruction services to ensure that your company is protected from the inside and out. Once we learn more about your business model, we can point out how our services can help you enhance your security.

2. Customized Shredding for Your Needs

If there is one thing that we’ve learned over our years of serving the business community, it’s that every company has different needs. Some companies, because of their industry or business model, require a lot more document destruction. Others require it now and then. We can easily accommodate either!

If you’d prefer for us to come around and shred all of your old documentation in bulk, then we offer bulk shredding. It’s quick, efficient, and requires no additional work on your end.

If your company regularly produces files and needs them shredded as soon as possible, then we can also set up scheduled shredding. That way, we’ll put something on the books for recurring service and help you maintain the amount of documentation that’s floating around your place of business.

Whether you realize it or not, you’re just as responsible for the protection of your client’s identities as they are. If your clientele is trusting you with sensitive information, you need to do your utmost to protect it. Sadly, over 14 million people are victims of identity theft each year. With the right file shredding service, you’ll ensure that your clients don’t become a statistic.

3. Improves Office Productivity

Do you sometimes find yourself overwhelmed by the clutter and overflow of paperwork in your office space? If so, the odds are that you aren’t alone. Believe it or not, that disorganization can take a toll on your employees’ productivity.

One survey showed that 54-percent of Americans admit to feeling overwhelmed with clutter. That overwhelmed feeling can quickly lead to stress, which leads to minor productivity for your workforce. That same survey showed that Americans don’t know what to do with the clutter and documentation that has piled up. Sound familiar?

IntelliShred can help you boost the production of your staff by removing and shredding any old and useless documentation. Your entire office will feel less cluttered and primed for your business operations each day. Not sure what documentation should or shouldn’t be removed? No problem! Give us a call and we’ll be happy to point you in the right direction.

4. Thorough Security

How much good does a file shredding service do you if there are still other ways for sensitive information to be stolen? At IntelliShred, we offer several different services to ensure that your information is protected.

For example, while you might shred all of the printed documentation on a contract you signed with a new client, there might be a hard drive with that contract on it. If so, then that information can still be stolen. We have file shredding, product destruction, and e-waste services so that we’re able to enhance the security of your company.

5. Latest Shredding Equipment

Perhaps the one paper shredder that your company has isn’t cutting it (pun intended) anymore. If you’re using outdated shredding equipment, then there might still be ways for thieves to steal the information on your documents.

If you hire IntelliShred, you’ll have more peace of mind knowing that your sensitive information is being shredded by the latest shredding equipment. Better yet, you’ll have access to the latest and greatest shredding equipment, while also paying less than if you’d purchased the equipment for yourself.

Invest in File Shredding Services for Your Company Today

Now that you have seen all of the benefits of hiring file shredding services for your company, it’s time to give IntelliShred a shot.

If you’re looking for more information, then you can read this blog article to see how secure shredding services are. For more inquiries, please be sure to reach out via our contact us page and we will be happy to assist you further.

In the digital age, there is sometimes still a need to use paper documents for interacting with your customers. Because this results in a large buildup of paper, shredding often becomes a necessity. There are strict laws in place which require you to destroy client data, transactions or other sensitive information after a certain amount of time. These documents should always be handled and destroyed properly to prevent any information leaks and identity theft.

The most convenient and precise way to get rid of this paper is to hire mobile shredding services. Here are the main benefits of hiring such services:

Productivity

When you operate a business of any size, every minute of the day is important for maximizing productivity. After all, time is money. Thus you don’t want to waste any more time than necessary on tasks like shredding documents. Fortunately, a mobile shredder service can handle the job quickly and efficiently so that you won’t have to. There is no need to burden your staff with in-house shredding, compiling and transferring documents into bins and ultimately in small shredders which cannot handle high volumes. When you have mobile shredding services come to your door, your employees won’t have to stop their focus on the daily workload.

Convenience

Hiring a mobile shredding service is also much more convenient than hauling the documents to another location or disposing of them yourself. Again, this is especially true when your small business generates a significant volume of documents that will eventually need to be destroyed.

A mobile service will come to you and take care of your documents so that you can focus your time and energy on more important matters. And there’s no reason to worry about your documents falling into the wrong hands because a mobile service will destroy them right before your eyes.

Cost Savings

When it comes to shredding documents, you need to have the right equipment to get the job done effectively and efficiently. This can be costly, especially when you consider the expense of equipment, the time it takes to shred the documents, the space required for shredding, and the inconvenience of storing the waste until it can be removed from your office. This is especially important when you need to dispose of a high volume of documents regularly.

Mobile shredding services are more cost effective because:

    • Shredding onsite saves money on transporting to a facility
    • Video monitoring provides an exact volume of shredded items

Compliance with Industry Regulations

Every small business must comply with specific safety and security regulations set by governing organizations within their industry. This includes the protection of customer and client information. A mobile shredder service provides the peace of mind of knowing that all sensitive documents have been properly destroyed.

Eco-Friendly

Paper still has an extremely high usage in daily business and mobile shredding services are 10x more efficient than doing it the old-fashioned way. It’s no secret that more and more companies are taking great strides to protect the environment. This includes recycling their paper documents. When you hire a mobile shredder, the materials will then be recycled rather than dumped in a landfill, ensuring that waste is kept to a minimum.

It’s Not Limited to Paper Documents

Your primary concern might be the paper documents in your office, but you can shred just about anything that might contain private information. This includes floppy disks, CDs and DVDs, microfilm, microfiche, and even video cassettes.

Safety Of Information

Whether it’s paper, hard drives, or other sensitive information, mobile shredder trucks can instantly eliminate the risk of information being reconstructed. Right before your eyes it’s securely destroyed and the truck will provide documentation for every shred they do.

A Small Business Owner’s Guide to the Benefits of Mobile Shredding Services

Running a business isn’t easy. That’s why you need all the help you can get for keeping information safe and secure. Fortunately, this guide to mobile shredding services shows that destroying old documents doesn’t have to be expensive or complicated.

Intellishred’s mobile shredding services have been helping customers destroy and recycle paper, floppy drives, CD’s and DVD’s, Video Cassettes, Microfilm, Microfiche and more. Contact us today and let us help you purge your business materials. Please contact us to learn more about our document shredding services and to get a quote for your small business.

One of the main fears that all corporations have nowadays is espionage and data theft. But what if you are shredding all your files, and your data still gets stolen? Is this still possible?

This brings us to the important question, can shredded files be recovered? The answer is: it depends on a lot of factors, especially the kind of paper shredding services you are relying on. Quality matters a lot in this business, as we’ll discuss in this article.

Read on to see what high-quality document shredding services are all about.

Document Shredding Is Vital For Compliance

Compliance with data protection laws depends on the state your business is in. Some states like Massachusetts are much stricter in their data protection laws than others. In general, there is no general federal legislation impacting data protection in the United States. (There is one in the UK and Europe, though.)

The Federal Trade Commission Act broadly empowers the U.S. Federal Trade Commission to bring enforcement actions to protect consumers. They also have the right to enforce federal data protection and privacy regulations.

What if you have customers or businesses in the UK or EU? The Data Protection Act’s Seventh principle says that appropriate technical and organizational measures must be taken to protect data. Either way, if you want to protect your consumer data and your company’s reputation, document shredding services are crucial.

What If You Do The Shredding Yourself?

You might be wondering why you need a document shredding service to take care of your paper shredding needs. There are many shredders you can buy online that will take care of that for you, right? Not so fast!

First, you would need to have a specific person in the company that takes care of shredding. They would do this task daily or weekly, depending on how much paper gets generated in your company. If it’s a lot, that means you have a full-time person employed for the act of shredding documents. You could hire a document shredding service for much less than this.

Second, if you don’t choose the right file shredder, you could be in trouble. Remember the question, can shredded files be recovered? If you use a ribbon-cut shredder, it would be quite easy for an unscrupulous person to put the document back together. What if you are thinking of getting a high-end crypto-cut shredder that shreds a single sheet of paper into 1,500 to 3,000 little particles? You would be spending a small fortune to buy such a file shredder. Again, it’s not worth it.

Why Is A Shredding Service Safe?

There are many reasons you would hire a company like IntelliShred to do your document shredding for you. The main reason is that they ensure that your shredded files cannot be recovered. Ever.

The way they set up their services from start to finish ensures that your documents are secure and shredded. That way, no devious person can get their hands on them. Let’s look at some ways IntelliShred ensures that your documents can never be recovered.

1. Your Documents Never Leave Your Building

IntelliShred’s services are so impressive because you don’t need to send your documents to a facility somewhere to get them shredded. They don’t travel anywhere. IntelliShred employees will come and pick up the documents to be shredded, and shred them onsite! If you have security containers from IntelliShred onsite, then they will pick those up and use a mobile shredding truck to shred every document.

What if you are doing an annual or semi-annual shred of all your documents? They will discreetly come to your office, without disturbing your employees or work, and get the work done onsite.

2. You Can Watch Your Documents Being Shredded via Video

The brilliant thing about IntelliShred’s leading-edge technology is that you can actually watch your documents being shredded. This occurs in their mobile units through a video screen built directly into the shredding truck. No more wondering and worrying about whether your documents were shredded or not!

Your offices can breathe a sigh of relief as old documents that were taking up precious space disappear and make room for the new. Out with the old and in with the new—that’s the way to get fresh energy floating in your office.

3. You Get a Certificate of Destruction at the End

As expected of a company with AAA certification by NAID, you also receive a Certificate of Destruction at the end of the process. This ensures that the documents were shredded in a safe, secure, and professional manner. If that doesn’t give you true security of mind, then what will?

4. The Paper Shreds Get Recycled So You Can Be Green

Environmental stewardship and responsibility aren’t merely buzzwords nowadays. That’s where IntelliShred comes in. All your shredded documents will get recycled sustainably, so you don’t have to worry about that either! It’s like they have entertained all the possibilities and closed off all open loops.

Set Up A Regular Schedule To Get Your Documents Shredded

Document shredding services aren’t something you want to think about regularly. That’s why IntelliShred’s set-it-and-forget-it service is so valuable.

You can set up a regular schedule depending on how much paper material you produce monthly. IntelliShred employees will discreetly enter, do the job, and leave, without disturbing your business. No business wants to worry about data theft. With regularly scheduled shredding, you won’t have to!

Can Shredded Files Be Recovered?

The answer to your question, can shredded files be recovered, is a resounding no. But this is true only if you use the right paper shredding services. Buying a file shredder isn’t the right step to take for a company that produces massive amounts of paper documents. Choose the right file shredding services and you won’t have to stay awake at night worrying about it.

Would you like to learn more about IntelliShred’s document shredding services? Contact us today!