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Professional On-Site Shredding in Union County, NJ

Do you need professional and secure on-site shredding in Union County, NJ? It’s important to dispose of company documents to prevent sensitive information from ending up in the wrong hands. In some cases, you may even find yourself in legal trouble if you don’t properly dispose of these papers.

Choosing the right paper shredding services can help put your mind at ease. Read on to learn more about why you should use paper shredding services, how to find reputable paper shredding companies, and why it matters.

Why Your Company Needs Paper Shredding Services

Simply throwing files and documents away puts your employees, customers, and patients at risk of identity theft. Thieves often go through a businesses’ trash hoping to find names, personal information, and social security numbers they can use to commit fraud and scams.

In 2020 alone, 47% of Americans became victims of financial identity theft. Don’t let your company be the cause of this major issue. Also, you could find yourself in hot water if you don’t follow legal requirements concerning the safe handling of data.

Staying HIPAA Compliant

According to the Health Insurance Portability and Accountability Act (HIPAA), any and all healthcare must regularly destroy documents that have information about a person’s medical history. Companies with copies of these documents should shred them regularly to prevent the information from falling into the wrong hands. In addition, the Privacy Rule means that businesses with this information need to make and enforce technical, administrative, and physical safeguards. These safeguards must protect a patient’s health information.

Information you should shred includes files with the following:

  • Papers with social security numbers
  • Names and addresses
  • Documents with birth dates
  • X-rays and photographs

Staying HIPAA compliant isn’t always easy, but failing to do so can result in hefty fines. Thankfully, bulk paper shredding through a reputable and professional company helps you stay compliant and avoid any expensive fees and fines.

Saves Time

Using an on-site paper shredding service saves you time. You don’t have to manually destroy documents. Small paper shredders aren’t efficient for businesses, and shredding a few papers at a time means the job could take hours or longer to complete. Besides, you’ll likely accumulate documents that you need to shred much faster than you can shred on your own.

Frees Space in the Office

Holding onto documents in need of shredding takes up a lot of space. It’s all too easy to accumulate documents you no longer need and store them in a back room, spare office, or other location.

Not only does this take up space in your building, but these files may not be completely secure. Someone may walk into the room and take any files they wish. Destroying these papers is easy when you use a company that offers secure shredding services.

Keep Data Away From Competitors

Corporate espionage is a very real issue that can result in your competitors stealing ideas and data. Both small businesses and large ones can fall victim to corporate espionage. If a competitor steals your idea before you can capitalize on it, you might lose out on major opportunities. Shredding documents containing plans, designs, drafts, and other information safeguards your intellectual property.

How on-Site Paper Shredding Works

On-site paper shredding is convenient, easy to set up, and provides a secure way of disposing of papers and files. You don’t need to pay anything extra to transport documents anywhere as everything takes place on-premises. You and your staff can continue to work uninterrupted. Plus, you can rest easy knowing the shredded documents are completely irrecoverable.

At IntelliShred, we offer two options for secure shredding: one-time shredding and scheduled shredding services.

The process starts with secure containers that vastly minimize the risk of unauthorized employees accessing those documents. On-site shredding means the files are destroyed in front of you, so you can gain maximum peace of mind. At the end of the process, you’ll receive a Certificate of Destruction. This outlines how many papers were destroyed and confirms they were shredded in a secure manner. It’s that easy. Here are some differences between our one-time shredding and scheduled shredding services.

Purge Shredding

Our purge shredding service is a one-time circumstance. This option is best for companies that need to dispose of larger volumes of papers with sensitive information, especially if it’s an urgent situation. Many businesses that haven’t used on-site shredding before and have a lot of accumulated files in storage choose this option.

Examples of when to schedule this service include annual cleanups and circumstances that result in relocation or consolidation. Smaller businesses and companies that don’t deal with medical records may choose to go this route.

Scheduled Services

Larger companies and businesses that need to destroy large volumes of documents containing confidential information would benefit most from our scheduled services. If papers in need of shredding pile up faster than you can destroy them on your own, this is the option for you.

We’ll start by assessing your current need and then set up a maintenance plan. This could be a weekly, twice weekly, or monthly service. An IntelliShred professional will collect the secure container and shred the documents in one of our mobile shredding trucks. You can watch the entire process. Once the process is over, you’ll receive a Certificate of Destruction as proof.

On-Site Shredding in Union County

Paper shredding benefits your company by securely disposing of documents you no longer need and must destroy. Rather than do it yourself, you can rely on the professionals at IntelliShred to handle the process for you. We guarantee your documents will be 100% irrecoverable.

If you’re in need of on-site shredding in Union County, NJ, leave it to us. Send us a message today so we can go over your options and answer any questions you may have.

Here at IntelliShred, we know importance of using the best secure hard drive disposal techniques. Almost 60% of used hard drives that are sold online on places like eBay still contain recoverable data from their previous owners. Contrary to popular belief, deleting a file doesn’t delete it from your device forever. That file is stored on your hard drive, and it stays there even after it’s been deleted from the Recycled Bin.

Businesses that store the confidential or sensitive data of clients, vendors, and employees have an obligation to protect that data. When it comes time to destroy old hard drives, then, it’s paramount that you engage in secure hard drive disposal. There may even be federal, state, and local e-waste laws that you’re required to comply with. 

Before taking a nail and hammer to your old drives, get some secure hard drive disposal advice here. 

Secure Hard Drive Disposal Starts En Route

Sending your hard drives away to be disposed of is risky. Hard drives are easily stolen from a third party vehicle if it’s not properly secured.

That’s why the first step in secure hard drive disposal is ensuring safety en route. Pick a third party that provides security personnel for pick up and disposal. You should also inquire as to the alarm and security systems they have in place. 

Don’t Forget Anything

The obvious places to look for old hard drives are desktops and laptops. But tablets, smartphones, and even old video game consoles may also have hard drives that are easy to miss.

Not only might you not be aware of all the devices you have that are storing important data, but you also might not know what data is important and what’s not. In those cases, you should talk to professionals who know how to dispose of hard drives and who can advise you on what needs to be destroyed.

Ensure Complete Destruction

Paper shredders served their purpose when business was conducted mostly on paper. Indeed, it’s relatively easy to shred and destroy paper documents.

The same can’t be said for hard drives. The only way to ensure that all the data on a hard drive is unrecoverable is to ensure that it’s completely destroyed. That requires professional equipment that destroys all of the mechanisms and electronic components of the drive.

Certification of Secure Hard Drive Disposal

One of the best and easiest ways to be sure that your hard drives have been properly taken care of is to work with a company that provides certification. These certifications assure you that all of the data on the hard drives was properly erased and all the hardware components were completely destroyed. These certifications also come in handy in terms of compliance.

The Pros Know How to Dispose of Hard Drives Best

Secure hard drive disposal serves two purposes. First, it ensures that you’re compliant with any local, state, or federal regulations regarding e-waste. Second, it allows you to fulfill your responsibility to clients, vendors, and employees in terms of protecting their sensitive and confidential data.

And while you could attempt to dispose of your hard drives on your own, there are far more reasons to work with the pros.

Contact us today to find out how IntelliShred can help you.

 

The compounding effects of improper recycling are detrimental to not only our environment but our health. But business owners and operators don’t have the luxury to add that to their never-ending list of concerns. This is why at IntelliShred, we recycle shredded paper.

The simple and straightforward answer is to ensure you work with a certified company. Choose one with procedures in place that guarantee appropriate disposal, so the paper doesn’t go to waste. 

If your company handles all recycling in-house, you must follow a few tips to ensure it goes to the proper recycle centers and not in the bin. 

Why We Recycle Shredded Paper

On average, the US population uses approximately two billion trees per year on paper products. And while that number is reasonable, issues arise when the waste isn’t properly disposed of. 

It’s a chain reaction that leads to unstoppable harm if we don’t take action now. 

For example, when the paper doesn’t get recycled, the number of landfills increases, leading to greenhouse gases increasing and natural resources waning

Preparation

If you recycle shredded paper in-house, the first step is to prepare adequately. Most recycling programs and centers request to place the waste in a paper or plastic bag. It also must be within a large container and not sitting on the sidewalk waiting to get ripped open.  

Because each city is different, it’s important to check with the centers for their specific instructions. 

Once you contain your shredded paper, you can find drop-off spots in your city specifically for recycling. 

If it’s for your business, it may save a significant amount of time and money to use a certified shredding company.

That way, you save time shredding the documents, containing them and worrying about adequately recycling them. A certified shredding company, like IntelliShred, offers a certificate of destruction that helps prove your business has taken eco-friendly steps with its waste. 

Confidential Disposal

One benefit to recycling your shredded paper is that it prevents thieves from getting your personal information. While there are laws against scavenging, going through your trash, it’s unlikely thieves actually care. 

Other than recycling, you can also compost your shredded paper in-house or at your city’s compost program if offered. The same guidelines apply to compost as it does to recycling. The standard rule in any town is that the waste must be contained! 

Of course, instead of composting at home, you can reuse the shredded paper as packing material or as flooring for your tiny hamsters and guinea pigs! 

Another alternative to recycling is to burn it. While many places allow burning yard waste if you live in a dry area, it might end up causing a wildfire! Again, this depends on your local council or city’s rules and regulations, so it always pays to check beforehand. 

Recycling Shredded Paper

So, can you recycle shredded paper? The short answer is yes. 

But if you decide to do it in-house, you must adequately prepare to ensure it gets recycled and not thrown in the landfill. 

The easiest and most cost-friendly solution is to work with a certified shredding company. That way, you guarantee confidential disposal on a predictable schedule. 

Contact us to experience why IntelliShred has been in business for over 20 years and how we can help make your life a little bit easier.